Waanee Saat

Office Administrator at Open2Assist Sdn Bhd (2024-09 – Present)

Handled end-to-end office closure activities including asset clearance and auctions, coordination with property agents to lease office space, and vendor contract terminations
Managed Grab, FoodPanda and Lalamove corporate accounts, including vendor coordination, portal and policy administration, contract agreements, budget monitoring, and billing control
Planned and coordinated corporate events such as team-building activities, CSR program, employee birthdays, and national holiday celebrations
Organized international business travel for employees
Prepared, tracked, and maintained monthly office budgets
Prepared onboarding arrangements for new hires, including workstation setup, access cards, parking access, and welcome kits, in coordination with IT and HR teams
Procured office supplies, equipment, and furniture while ensuring cost efficiency
Oversaw day-to-day office operations, liaising with vendors and suppliers to ensure smooth office functionality
Maintained office facilities and coordinated repairs with Building Management
Conducted internal staff surveys to support workplace improvements
Supervised tea ladies, managing schedules and ensuring cleanliness of prayer rooms, washrooms, conference rooms, and nappy rooms
Utilized office software tools (email, spreadsheets, and databases) to support efficient office administration

Senior HR & Admin Executive at Continental Platform (M) Sdn Bhd (2016-10 – 2024-07)

Provided executive-level secretarial and administrative support to the Director
Managed recruitment and onboarding processes, including job postings, interviews, employment documentation, induction, and internship coordination
Administered employee records and confidential HR documents (offer letters, NDND, PDPA, staff loan and secondment agreements)
Processed staff claims, overtime, zakat submissions, insurance coverage, renewals, and claims
Handled foreign worker work permit applications and renewals
Prepared and maintained documentation for local authority licenses and company secretarial matters
Planned and executed company CSR programs
Oversaw office operations, including vendor sourcing and negotiation, corporate phone lines, office renovation, maintenance, and facilities management
Managed office systems and equipment (IT setup, email accounts, printers, CCTV, alarms, and basic IT support)
Coordinated employee offboarding and conducted exit interviews

Insurance Agent at Silk Platform Sdn Bhd (2016-10 – 2024-07)

Managed renewal of general insurance policies for company and staff vehicles, office buildings, foreign workers, and other coverage types
Prepared insurance quotations using internal insurance systems
Generated purchase orders through the AutoCount accounting system
Followed up on insurance claims and policy servicing to ensure client satisfaction and retention
Maintained accurate, confidential insurance documentation in compliance with regulatory and company standards

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