Kalz Uduma

Highly organised and personable administrative professional with a First Class degree and 2+ years of experience coordinating daily operations, managing records, and supporting cross-functional teams. Treats office administration as the backbone of any great institution — ensuring supplies are stocked, calendars stay conflict-free, visitors feel welcomed, and sensitive data remains confidential. Proficient in Google Workspace and Microsoft Office, with a natural ability to multitask under pressure and communicate with warmth and clarity.

Ready to bring that operational backbone to Brookstone School, creating an efficient, welcoming environment for staff, students, and parents alike.

Administrative & Operations Coordinator - Optisource Technology Solutions - Manchester, UK

(2024-04)

Serves as the operational glue for a fast-paced technology office, managing daily administrative workflows, vendor relationships, and internal communication that keep a distributed team productive and the physical office running smoothly.

• Oversee office inventory and supply management — monitoring stock levels for stationery, IT consumables, and kitchen supplies, executing purchasing within budget, and preventing shortages that could disrupt daily operations.
• Act as the primary point of contact for building management, cleaning crews, and external vendors, troubleshooting facility issues (printers, internet outages) and coordinating timely repairs.
• Manage the central office calendar, scheduling team meetings, conference room bookings, and client visits without conflicts; prepare agenda materials and set up video conferencing equipment ahead of time.
• Greet visitors, job candidates, and delivery personnel with professional warmth, maintaining a polished front-desk presence and routing calls and correspondence accurately.
• Support HR onboarding by preparing workstations, collecting new-hire documents, and ensuring compliance checklists are completed on day one.
• Draft internal announcements, process incoming physical and digital mail, and maintain a well-organised filing system for administrative records.
• Track office expenses, log receipts, and assist with monthly reconciliation — catching discrepancies before they become problems.

Part-Time Administrative Assistant (University Accommodation Office) - University of Salford - Manchester, UK

(2022-09 - 2024-03)

Supported the Accommodation Office in delivering a smooth, welcoming experience for students and parents during high-volume periods. Gained hands-on experience handling sensitive personal data, multitasking across phone and walk-in queries, and maintaining orderly records.

• Operated the front desk during peak periods (check-in, open days), greeting students and parents, answering questions, and resolving minor complaints with empathy and efficiency.
• Managed the central phone line, directing calls to the correct teams and logging messages accurately.
• Maintained digital and physical student housing files, ensuring all tenancy agreements, emergency contact forms, and compliance documents were correctly filed and retrievable within minutes during audits.
• Assisted in scheduling maintenance visits and coordinating with cleaning contractors, ensuring minimal disruption to student residents.
• Processed incoming mail and packages, updating student records in the housing management system with strict attention to data privacy.

BSc (Hons) - Software Engineering - University of Salford (2020 - 2024)