Execution Assistant (EA)

Execution Assistant / Executive Assistant

CodeBlu Development

Full-Time | Remote | Philippines

We are looking for a highly organized, dependable, and proactive Execution Assistant to support a fast-moving executive and growing company.

This is a high-impact role . You will be responsible for helping the executive stay focused by managing communication, organizing tasks, and ensuring nothing falls through the cracks.

If you are someone who takes ownership, follows instructions well, and gets things done quickly and accurately — this role is for you.

Core Responsibilities

• Manage and organize the executive’s inbox (label, prioritize, draft replies)
• Answer and manage phone calls professionally (clear English required)
• Convert emails, calls, and messages into organized tasks in ClickUp
• Track tasks and follow up with team members to ensure completion
• Maintain calendar, reminders, and scheduling
• Send follow-ups to clients and team using templates
• Perform admin work (data entry, research, document prep)
• Keep communication and operations organized at all times

Performance Expectations

• Respond to messages within 5–15 minutes during working hours
• Maintain a clean, organized inbox daily
• Ensure no important task or message is missed
• Proactively follow up without being asked
• Communicate clearly and professionally at all times

Requirements

• Strong written and spoken English (clear phone communication is required)
• Highly organized and detail-oriented
• Fast, responsive, and reliable
• Comfortable following structured systems and instructions
• Able to handle repetitive tasks with consistency
• Comfortable using tools like ClickUp, Google Workspace, and messaging apps

What We’re Looking For

• Someone who takes ownership and gets things done
• Someone who is proactive, not reactive
• Someone who can handle pressure and a fast-paced environment
• Someone who wants a long-term role and to grow with the company

Compensation $4–$8/hour depending on experience and communication ability To Apply (IMPORTANT)

Please include

1. A 30–60 second voice recording introducing yourself
2. Your experience with inbox management, admin work, or phone support
3. Your daily availability (hours and timezone)
4. Start your application with the word “BluOps”

Applications without a voice recording will not be considered. This is a long-term opportunity for the right person to become a key part of a growing company.