Purchasing Coordinator at The Moment Group (2026-02 – 2026-07)
- Coordinate with repairs and maintenance and builds department for PR clarifications
- Source suppliers and request quotations (RFQs)
- Compare prices, terms, and quality to support vendor selection
- Prepare purchase orders and coordinate approvals
- Coordinate with suppliers and contractors for orders and deliveries
- Track deliveries and ensure timely receipt of materials
- Booking of lalamove for rush orders
- Coordinate with the operations team
- Maintain supplier database and procurement records
- Coordinate with the warehouse and finance for inventory and payment processing
- Prepares request for payment
- Monitor supplier performance and resolve discrepancies
- Reports performance every week
Operations Coordinator / Purchasing Assistant / Construction Administrative Assistant at Epicurean Partners Exchange Inc. (2023-12 – 2026-01)
- Directly reporting to the Operations Director
- Welcoming visitors into the office, and providing them with information
- Answer phones, emails, schedule meetings, updating of calendar
- Assist with data entry, photocopies, mailing, and scanning documents and monitoring
- Provides clerical support to the directors, store managers, area managers, training department and call center
- Researching potential vendors, communicating with suppliers to track orders, and helping to resolve any discrepancies
- Preparing and processing purchase orders, ensuring accuracy in documentation, and coordinating with suppliers for on-time delivery
- Handling administrative duties to support the efficiency of the purchasing department, including filing and data entry
- Identifying opportunities for cost savings and contributing to initiatives that improve profitability
- Manage the office and ensures office supplies are in stock. Inventories, orders, and coordinates office supply purchase and delivery to the appropriate department
- Receiving, processing, uploading billing invoice. Tracks and monitors payment. Coordinating with vendors, accounting department and treasury department for status update
- Preparing and checking of supplier's accreditation form and documents
- Assist with data entry, photocopies, mailing, and scanning documents
- Perform other duties as required by management
Administration and Communication Officer at CDH Wellness Corporation (2023-05 – 2023-12)
Act as the Operations Manager. Oversee the performance of onsite and work from home employees. Directly reporting to the President and Founder.
- Supervise the pre-employment screening of applicants to know if their qualification suits the position
- Organize and secure all 201 files, employees data, records, documents and other relevant information
- Interprets and administers employees' contract, job description and issues involving employees' complaints or questions
- Prepares notices, memo and suspensions
- Checking, recording of daily time record of all employees
- Timekeeping monitoring of attendances and reports of tardy and absent employees. Approves employee's overtime
- Forwarding of DTR of all employees for payroll
- Maintain an up-to-date and accurate database of all customers and partners
- Manage the organization's social media accounts and website
- Help sales team to close more sales
- Collaboration with an outsourced marketing team
- Collaboration with celebrity and non-celebrity influencers and ambassadors
- Serve as the main point of contact for all outgoing communications in the company
- Serve as the overall coordinator of customer experiences and coordinate closely with the sales, marketing, accounting, treasury, human resource and operations team
- Manage information flow in a timely and accurate manner
- Prepare and update company reports, presentations, and other materials as required
- Manage travel arrangements, scheduling of appointments, and other administrative duties as required by the President
- Provide support on special projects and ad-hoc tasks as necessary
- Processing of business permit and other documents of the company
- Prepares menu for the day for the kitchen ops, helping in packing, dispatch of orders and list down of stocks in inventory book
- Coordinating with outsource accounting team
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Sending of employee's salary via bank transfer or gcash
Executive Assistant of the Vice President for Business Development at Duraville Builders and Marketing Corporation (2022-10 – 2023-05)
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives' calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
Sales and Admin Assistant cum Registrar at AMA Computer College Inc. (2022-01 – 2022-09)
- Generate new student enrolment for the branch through approved marketing and sales strategies
- Coordinates with high school officials on matters concerning participation in career orientation and guidance of their senior students and administration of an on-site college entrance test
- Plans and implements local marketing strategies which include identification of market share, zoning, budgetary requirements and plan of activities for the next school year. Spearheads new strategies/programs for the promotion of school
- Acts as career speaker in outreach-related activities which covers scope of career guidance talk, scheduling of activities, etc
- Monitors outputs of the various outreach teams, consolidates reports submitted by them and makes necessary marketing action plans and decisions
- Trains individuals who will act as the front lines of the department especially during outreach and enrollment periods
- Attends as the official representative of the campus to various marketing conferences, training and seminar workshops
- Prepares daily enrollment reports
- Acts the official representative of the campus in various marketing conferences, seminars and training workshops
- Assists in the enrollment. Entertains telephone inquiries and prospective clients/enrollees
- Prepares replenishment/reimbursement of employees covered by marketing funds
- Coordinates with the different sectors of the academe for the fulfillment of the goals of the College
- Performs other duties that may be assigned by the immediate superior
- Act as the registrar
Client Services Specialist at MSA Group Inc. (2017-07 – 2021-11)
- Answer inquiries, concerns, phone calls and redirect them when necessary
- Assist the admission and enrollment process of students/clients
- Manages admission database
- Preparing and managing daily, weekly or monthly schedules and agenda
- Collaborated with academic consultants to manage student workload
- Printing waybill and preparing book orders to ship thru LBC, lazada and shopee
- Handles E-Commerce
