SOUTHEAST ASIAN COLLEGE, INC.
Assistant Division Head – October 2017 to present (Accounting Department)
- with side responsibility as Head, Student’s Account, HR Services, Purchasing Department and School System Administrator
Human Resource Services: (2017 to present)
- Assisted employees training, probationary and regularization processes;
- Managed payroll cut-off and resolved payroll accounts;
- Handled faculty ranking and promotion documentation;
- Responded to HR-related inquiries and requests;
- Maintained employee 201 files and HR Records;
- Coordinated with external agencies regarding billing concerns;
- Assisted recruitment, background checks and contract preparation;
- Processed compensation and benefits documentation;
- Drafted employee duties and responsibilities for approval;
- Prepared and issued employee memos for policy violations;
- Prepared contracts, memos and employee documentation
- Supported compensation, benefits, and HR Administrative tasks.
Head, Student Account: (2017 to present) / Accounting Clerk (2005 to 2017)
- Prepared and encoded school fees and tuition assessments
- Manage student accounts, surcharges and payment records;
- Handled daily payment encoding and monthly reports
- Updated aging accounts and enrollment data reports
- Managed requisition of office and semester supplies;
- Processed student clearances and maintained student records/files;
- Cashiering
- Bank Reconciliation (checking of online payment transactions against passbook).
Purchasing: (2021 to present)
- Canvassing of items to be purchased – evaluate suppliers based on price, quality and reliability; negotiate pricing, terms and contracts with vendors;
- Process purchase orders and ensure timely delivery of goods and services;
- Monitor inventory levels and coordinate replenishment fo supplies;
- Verify and match invoices, delivery receipts and purchase orders;
- Maintain accurate purchasing records and supplier files.
- Coordinate with internal departments regarding supply needs.
System Administrator (2021 to present)
- System and Network Administrator;
- Provide technical support to teachers and staff;
- Fix hardware (minors), software and network related problems
- Implement cyber security measures (antivirus and access control)
- Manage school systems such as enrollment and encoding of grades.
- Create Enrollment/registration links to be posted to FB Advertisement.
General Clerk / College Secretary (1997 to 2005) College of Arts and Sciences/Administrative Office
- Administrative Supports;
- Type correspondences as well as memos and recommendations as per instruction of the Dean/Administrative Officer;
- Ensures that all documentary transactions by and / or papers are respectively assigned a folder, labelled and filed.
- Suggests matters or things thamt would improve existing office policies and procedures.
- Routes to concern employees any communication by the Administrative Officer and ensures that concerns are addressed and acted on time and as expected.
- Handles confidential and miscellaneous files of the A.O. To keep track of important events (birth dates and anniversaries, etc.) of school officials. Timely reminds any or all schedules, concerns, matters and appointments.
- Conduct initial interviews to all freshmen and transferees.
