Admin Executive - TSL Group PTE LTD - 101 Eunos Ave 3, Singapore
(2024-11)
- Encode on TGIT Pte Ltd-Master Enquiry Checklist-2024
- Encoding inquiry from email support and Whats App
- ERP and Adhoc
- Transfer/Encode the details from excel TGIT Pte Ltd-Master Enquiry Checklist-2024 to ERP
- Checking Services of our BU such as Back Support for the Companies, Technical Support, Email Support, Back Up, Down System, Monitoring, Issues and Subscriptions
- Subscriptions such as MS Teams, Mobile, Wifi and others for the Account Set up as needed
- Reviewing message from Email support and WhatsApp
Accounting Assistant - Talipanan Infinity Paradise Resort, Inc. - Brgy. Talipanan, Puerto Galera Oriental Mindoro
(2024-03 - 2024-10)
- Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit and General Ledger reporting
- Process daily revenue report thru night audit report and submit the same to Accounting Manager
- Reconcile daily revenues vs mode of payment e.g. cash, gcash, CC, pamaya etc
- Ensures accurate and timely processing of payroll
- Prepare and issue Accounts Payable Voucher & Disbursement Voucher. Make sure that receipts and underlying attachments are complete
- Assist with financial and tax audits
- Assisting with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility
- Assist with completing the year-end audit process
- Perform follow-up billing and credit collection documentation and checking of any potential uncollected accounts
- Reconcile credit card back-up to General Cashier Summary and checking of any discrepancies
- Reconciles bank statements
- Verify if credit card service charge is billed correctly for all credit card transactions
- Reviewing all ledger details of guest folio and deposit ledgers to validate proper payment and revenue posting. If any imbalance or difference found on the ledger, co-ordinate with the PMS team to resolving the same
- Review the postings, payments, revenue and guest balance reports on a daily basis
- Maintain record of prepaid transactions, advance payment for resort/hotel booking of guests
- Maintains accounting databases by entering data into the accounting program
- Prepare details & breakdown of all Balance Sheet accounts on a monthly basis
- Issue aging of payables on a weekly basis
- Prepare schedules of Input Tax, expanded withholding tax on a monthly basis
- Set up new accounts in accordance with established credit policy
- Assist in reconciling open account status items
- Record Sales Book, Purchases Book, Disbursement Book, Journal Book & Ledger
- Analyze revenues and expenses to ensure they are recorded appropriately on a monthly basis
- Summarize gross basic pay, OT – regular & night differential and government premiums for each employee. Schedule must be reconciled with payroll summary. This shall be updated on a monthly basis
- Check and review sharing schedule of service charges
- Compute 13th month pay
- Process and authorize purchase requests as needed
HR PAYROLL - RockGold Trading and Equipment Rentals/Now Builder - Brgy. Sampaga, Batangas City
(2023-07 - 2023-11)
- Collect daily, weekly or monthly timesheets
- Calculate bonuses and allowances
- Prepare employees' compensation by the end of each month using payroll software
- Report on payroll expenses
- Ensure wages and tax withholdings comply with regulations
- Enter new employees' data (e.g. bank accounts and tax identification numbers) into internal databases
- Answer questions about compensation, benefits, taxes and insurance deductions
- Provide administrative support and tracking for leaves of absence
- Process routine terminations
- Assist with recruitment and recruitment administration (job postings, resume management)
- Provide administrative support for company-wide performance evaluation process
- Create and distribute HR reports as needed by management
- Compliance --ensure required postings are current and visible at all sites
- Full on boarding / off boarding of employees for multiple companies
- Process and/or oversee multistate payrolls for multiple companies
- Computation of Separation Pay
HR Officer/ Payroll - KingEdward Security Services Inc - #73 San Isidro, Batangas City, Philippines
(2020-10 - 2023-05)
- Assists in conducting human resource policy and program research and development projects, including developing research format, collecting data, formulating results, and regularly creates reports regarding employee benefits, personnel changes, and other human resource activities; makes employee handbook updates and assists in the implementation and application of new and existing personnel policy
- Maintaining records related to grievances, performance reviews, and disciplinary actions
- Assist in rollout and implementation of HR programs
- Attends human resource related seminars and conferences, and reads industry journals and magazines to stay current on trends and legal requirements
- Verify employee hours worked
- Update salary information when employees receive a raise or bonus
- Ensure all banking information for each employee is correct
- Create supporting documentation such as payslips and tax forms
- Create reports to manage payroll payments, deductions, and other regular modifications
- Electronically submit all information to the bank so pays can be issued on time
- Manage payroll errors and correct issues for employees
- Balance yearly reports and resolve bank statements every month
Marketing Head - DMB Fire and Safety Enterprises Int'l Inc. - DMB Bldg.1 Diversion Road cor.Banaba Road, Batangas City, Philippines
(2019-10 - 2020-10)
- Craft strategies for all Marketing teams, including Digital, Advertising, Communications and Creative
- Prepare and manage monthly, quarterly and annual budgets for the Marketing department
- Set, monitor and report on team goals
- Design branding, positioning and pricing strategies
- Ensure our brand message is strong and consistent across all channels and marketing efforts (like events, email campaigns, web pages and promotional material)
- Analyze consumer behavior and determine customer personas
- Identify opportunities to reach new market segments and expand market share
- Craft quarterly and annual hiring plans
- Monitor competition (acquisitions, pricing changes and new products and features)
- Coordinate sales and marketing efforts to boost brand awareness
- Participate in the quarterly and annual planning of company objectives
HRAD Generalist - Powersteel Corporation - KM. 98 Mahabang Parang, Batangas City, Philippines
(2019-05 - 2019-10)
- Assists in conducting human resource policy and program research and development projects, including developing research format, collecting data, formulating results, and regularly creates reports regarding employee benefits, personnel changes, and other human resource activities; makes employee handbook updates and assists in the implementation and application of new and existing personnel policy
- Maintaining records related to grievances, performance reviews, and disciplinary actions
- Assist in rollout and implementation of HR programs
- Attends human resource related seminars and conferences, and reads industry journals and magazines to stay current on trends and legal requirements
- Coordinate HR projects (meetings, training, surveys etc) and take minutes
- Deal with employee requests regarding human resources issues, rules, and regulations
- Properly handle complaints and grievance procedures
- Process documentation and prepare reports relating to personnel activities grievances, key result areas in relation to performance evaluation etc)
- Develop standard and ad hoc reports, templates, dashboards, scorecards, and metrics
- Conduct initial orientation to newly hired employees
- Completing termination paperwork and assisting with exist interviews
- Use management practices that promote collegiality, teamwork, and collaborative decision making among staff
- Answering employee questions
- Creating and distributing documents
- Setting appointments and arranging meetings
- Maintaining calendars of HR management team
- Compiling reports and spreadsheets and preparing spreadsheets
- Ensure that department operations contribute to the attainment of Company's goals and objectives
- Recommend policies that improve human resource related programs
- Participating in professional development activities to maintain current knowledge of human resource rules, regulations, and practices
- Compile, maintain, and file all physical and computerized reports, records, and other documents required
- Other duties as assigned
Administrative/HR Accounting - DMB Fire and Safety Enterprises Int'l Inc. - DMB Bldg.1 Diversion Road cor.Banaba Road, Batangas City, Philippines
(2016-08 - 2019-01)
- Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced
- Create, maintain, and enter information into databases
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
- Maintain scheduling and event calendars
- Locate and attach appropriate files to incoming correspondence requiring replies
- Arrange conference, meeting, or travel reservations for office personnel
- Conduct searches to find needed information, using such sources as the Internet
- Establish work procedures or schedules and keep track of the daily work of clerical staff
- Use computers for various applications, such as database management or word processing
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
- Balancing of Petty Cash
- Responsible for the employment of the new-hired personnel, from sourcing to separation
- Attends to employee's concerns and complaints regarding recruitment
- Sources and schedules interview of applicants as per manpower request by the client
- Responsible for pre-employment documents such as; employment contract of hired personnel, employment forms and due to government forms
- Conducts initial interview to the applicants
- Assists on planning and implementing various sourcing strategies to ensure that there is an adequate pool of candidates for various possible vacancies and position
- Administration of all other activities such as Job Fair participations, nearby town and barangay activities
- Conducts New Employee orientation as needed for the purpose of ensuring employees are knowledgeable of current practices and administrative processes
- Perform other tasks as may be assigned by superior
