HR Admin Coordinator / Safety Officer (Logistics) - Apex Manning, Inc. - Makati City, Philippines
(2025-09 - 2026-02)
- Managed overall HR operations for 221 employees composed of: 146 Merchandisers across CALABARZON area, 38 Warehouse Staff (Laguna), 32 Warehouse Staff (Lucena), 5 Property Staff (Laguna)
- Supervised end-to-end recruitment, onboarding, deployment, and employee documentation
- Processed and monitored timekeeping and payroll summary for multi-location workforce
- Maintained and updated 201 files, employee masterlist, PEME and APE documentation
- Handled employee relations concerns and disciplinary procedures (NTE, NOD, warning letters, suspension)
- Coordinated with warehouse supervisors and area heads regarding manpower planning and performance concerns
- Conducted company policy orientation and compliance briefings for newly hired employees
- Monitored performance evaluation every 5th month
- Attend to SENA/DOLE hearing
- Handle emails, phone inquiries, and correspondence
- Schedule meetings and maintain calendars
- Prepared HR reports and administrative documentation for management review
- Served as the assigned Safety Officer for warehouse and field operations
- Conducted safety orientation for warehouse staff and deployed merchandisers
- Monitored workplace compliance with Occupational Safety and Health (OSH) standards
- Performed regular warehouse safety inspections and hazard identification
- Investigated incidents, near-misses, and prepared incident reports with corrective action plans
- Ensured proper issuance and monitoring of PPE for warehouse personnel
- Coordinated with management regarding safety improvements and compliance measures
- Assisted in maintaining safety documentation and regulatory compliance records
HR Admin / Project Coordinator Reliever (Logistics) - Rising Business Concepts & Services, Inc. - Parañaque City, Philippines
(2025-06 - 2025-09)
- Managed HR and administrative support for 34 deployed warehouse staff across Canlubang (16), Davao (12), and Pampanga (6) warehouse operations
- Handled recruitment coordination, onboarding documentation, employee records (201 files), and offboarding process
- Monitored timekeeping and prepared payroll summary for multi-location workforce
- Serve as immediate superior of all Rising members assigned in Bayer-Canlubang Warehouse
- Addressed employee concerns and prepared disciplinary documentation (IR, NTE, NOD, Suspension)
- Managing and updating masterlist
- Processed PR/PO requests and coordinated with suppliers for operational and maintenance requirements
- Coordinating meetings, scheduling appointments and managing calendars, arrangement of travel & booking
- Monitored outbound deliveries using SAP and prepared logistics documents (DR, COA, Lab Reports, NSQCS)
- Respond to client inquiries regarding deliveries & coordinate updates on shipment status
- Coordinate with suppliers and third-party logistics providers
- Reviewed truckers billing and coordinated with warehouse and supply chain teams
- Prepared weekly and periodic operational reports for management review
- Provided administrative and compliance support to warehouse and SCM operations
On-Site HR Admin Officer / Safety Officer (Construction) - JGS OSH Training Consultancy Services - San Pedro, Laguna, Philippines
(2024-07 - 2025-05)
- Managed HR operations for 67 deployed Safety Officers (44 – Laguna, 23 – Batangas)
- Handled recruitment and hiring (job posting, screen resume, conduct initial interview, coordinate final interview with hiring manager)
- Manage Onboarding process (prepare job offer and employment contract, job description and code of discipline)
- Maintained 201 files, updating masterlist, and compliance documentation (PEME/APE)
- Processed timekeeping and payroll for deployed personnel
- Addressed employee concerns and prepared disciplinary documentation (NTE, NOD, warning letters, suspension)
- Monitored performance evaluation every 3rd month and 5th month
- Coordinated with client sites regarding manpower deployment and compliance requirements
- Manage Offboarding process (exit interview, resignation and clearance)
- Prepare and Issuance of Certificate of Employment
- Ensured timely submission of required safety and administrative reports
- Coordinating meetings and scheduling appointments
- Handle emails, calls, and official correspondence
- Monitor supplies stock and maintain inventory records, ensure replenishment
- Prepare PR/PO. Coordinate with suppliers and request for quotation (engineering, medicine and office supplies, PPE's and Uniform)
- Assist for staff house, water and electric bill payment
- Handle transmittals and document tracking
- Assist in preparation of billing documents
- Track expenses and petty cash
- Supervise and monitor safety implementation across multiple project sites to ensure compliance with company policies and occupational safety and health standards
- Implement and monitor safety programs, procedures, and risk control measures across assigned project sites
- Lead incident and accident investigations, determine root causes, and prepare detailed reports with safety recommendations
- Guide Safety Officers I and II in the proper implementation of safety protocols and procedures
- Consolidated and reviewed safety reports from Safety Officers prior to endorsement to the Safety Consultant for evaluation
- Facilitate safety orientations, toolbox meetings, and training programs to promote safety awareness among workers and site personnel
- Coordinate with supervisors, engineers, and project managers regarding safety concerns and corrective actions
- Maintain accurate safety documentation, reports, and records for compliance and audit purposes
- Support the implementation of emergency preparedness and response procedures at the project site
HR Admin Coordinator / Safety Officer (Manufacturing) - PKI Manufacturing and Technology Inc. - FPIP Sto. Tomas Batangas, Philippines
(2022-07 - 2024-07)
- Managed HR and safety operations for 400+ deployed manpower across day and night shifts, including Production Staff, Facilities, Housekeeping, and Office Clerks
- Provide support on recruitment and hiring. (job posting and sourcing, initial interview & scheduling final interview for hiring managers)
- Manage onboarding process (issuance of Job offer, employee contract, handbook & job description, orientation for newly hired)
- Maintained and updating employee master records (201 files, PEME/APE)
- Monitored attendance, leave & absences and perfect attendance
- Monitored timekeeping and prepared payroll summary for multi-shift workforce
- Handled employee relations concerns and disciplinary procedures (IR, NTE, NOD, suspension, counseling)
- Monitored performance evaluation every 3rd month and 5th month
- Manage offboarding process (exit interview, resignation, clearance)
- Manage office operations (supplies, equipment, documents)
- Monitor supplies stock and maintain inventory records, ensure replenishment (office and medicine supplies)
- Manage facilities maintenance, Coordinate repairs and preventive maintenance
- Prepare and process PR/PO and coordinate with supplier & service provider
- Handle emails, calls, and coordination across departments
- Ensure documents are updated and properly filed
- Provide administrative support
- Conducted company policy and mandatory safety orientation for newly hired employees
- Conduct workplace safety inspection and PPE's inspection
- Monitored proper use of ppe's and availability
- Provide toolbox meetings and safety briefings for housekeepers and technician
- Ensure workplace safety policies and procedures are followed
- Implemented and monitored workplace safety programs in coordination with production supervisors
- Conducted safety inspections, hazard identification, and incident investigations with corrective action reporting
- Conduct accident/incident investigation, RCA and provide CAPA
- Prepare safety inspection reports / safety audit
- Monitor incident, accident and near miss records
- Ensured compliance with labor standards and Occupational Safety and Health (OSH) regulations
On-Site HR Admin Officer / Safety Officer (Construction) - STEALTHSHAPE BUILDERS & SUPPLY - Mandaluyong City, Philippines
(2017-09 - 2020-06)
- Managed HR administration for multiple construction projects across Metro Manila and Laguna
- Analyze manpower requirements and coordinate with project in charge/supervisor for staffing needs
- Monitor approved manpower requests & ensure completion of pre-employment requirements
- Handled recruitment and hiring (job posting, screen resume, conduct initial interview, coordinate final interview with hiring manager)
- Manage Onboarding & Offboarding process
- Conduct orientation for newly hired (company policy), deployment, and employee records management (201 files, PEME & APE)
- Managing and updating masterlist
- Prepare timekeeping and payroll process for project-based workforce
- Addressed employee concerns and prepared disciplinary documentation (IR, NTE, NOD, Suspension)
- Monitored performance evaluation every 3rd month and 5th month
- Prepare and Issuance of Certificate of Employment
- Attend to SENA/DOLE Hearing
- Monitor supplies stock and maintain inventory records, ensure replenishment
- Prepare and process PR/PO. Coordinate with suppliers and request for quotation (materials, ppe's, medicin & office supplies)
- Coordinate accommodations / staff house
- Handle transmittals and document tracking
- Assist in preparation of billing documents
- Track expenses and petty cash
- Conducted mandatory 8-hour safety orientation for workers (pre-employment and annual)
- Performed site safety inspections/safety audit, hazard identification, and risk assessments and provide control (HIRAC/JHA)
- Prepare safety inspection / safety audit report
- Provide toolbox meetings and safety briefings for workers
- Prepare and monitored work permit and special permit (HIRAC/JHA, hot work / cold work / work at height)
- Conduct accident/incident investigation, RCA and provide CAPA
- Ensure compliance with Occupational Safety and Health standards
- Coordinate with the Safety and Health Committee
