HR Generalist / HR Officer - Oneway Facilities Management Limited - Nairobi
(2022-01)
Manage end-to-end HR operations for a multi-site facilities management company, with strong focus on HR administration, records compliance, and operational support.
- Oversee attendance and leave management systems, ensuring accurate daily recording of clock-in/clock-out data for payroll purposes.
- Track employee lateness, absenteeism, overtime, and shift adherence; flag non-compliance issues for management action.
- Maintain accurate and up-to-date leave records; generate weekly and monthly leave utilization reports.
- Escalate attendance and working-hours exceptions to relevant department heads in a timely manner.
- Maintain complete personnel records in both physical and digital formats, ensuring all employee files contain required documentation.
- Administer and maintain the HRIS/HRMS platform; generate standard HR reports including headcount, turnover, and compliance dashboards.
- Uphold document control and filing standards; ensure records are audit-ready at all times.
- Support preparation, issuance, and tracking of employment contracts; monitor contract expiry dates and issue timely alerts.
- Maintain an accurate and current contract register; ensure all signed contracts are properly filed.
- Prepare onboarding documentation and checklists; upload new hire information into the HRMS and issue employment and policy documents.
- Track onboarding completion milestones to ensure smooth integration of new employees.
- Facilitate disciplinary and grievance investigations in collaboration with department heads, ensuring procedural fairness and legal compliance with Kenyan labour laws.
- Maintain disciplinary and grievance files; prepare status reports and dashboards tracking procedural timelines.
- Develop, update, and communicate HR policies, procedural manuals, and standard operating procedures.
- Prepare payroll inputs including attendance data, leave records, overtime, allowances, and deductions for submission to finance.
- Support payslip distribution and filing; log payroll queries and escalate appropriately.
- Collaborate with finance to ensure timely and accurate capture of new hires, exits, and employment changes.
HR Consultant - Final Auto Centre Limited - Nairobi
(2017-02 - 2017-11)
- Led HR setup including statutory compliance registrations (NHIF, NSSF, DOSH) and development of workplace policies and SOPs.
- Managed full recruitment cycle from sourcing and shortlisting through offer letters and contract preparation.
- Maintained OHS records and established occupational health and safety standards in line with DOSH requirements.
- Remitted statutory deductions and maintained an accurate, up-to-date employee database.
HR Assistant - Stantech Motors Ltd - Nairobi
(2014-06 - 2015-09)
- Managed payroll preparation: employee creation, overtime, allowances, loans, and Sacco contributions; ensured timely NSSF, NHIF, and PAYE remittance.
- Administered employee contracts, promotions, and salary increments in compliance with Kenyan labour law.
- Monitored employee attendance via clock-in system; ensured accurate recording of working hours for payroll processing.
- Maintained employee records and managed HR correspondence.
Pensions Operations Associate - Britam Insurance Company - Nairobi
(2018-11 - 2020-08)
- Administered pension fund records, receipting of contributions, and generation of periodic member statements.
- Performed daily reconciliation of pension funds ensuring accuracy and regulatory compliance.
HR Recruiter - Britam Insurance Company - Nairobi
(2018-07 - 2018-10)
- Managed end-to-end recruitment for the Graduate Trainee Programme including assessment centres and structured interviews.
- Drafted employment contracts and coordinated induction programmes for successful candidates.
