Laddy Gallego

Remote Executive Assistant and Virtual Assistant with 5+ years of experience supporting U.S. and Australian clients across real estate, engineering, accounting, and finance industries.

Background in financial operations from a dedicated Finance Officer role covering payroll, bookkeeping, and reconciliation. Experienced in project and task management, talent sourcing, CRM management, calendar and email management, podcast content repurposing, and social media management. Fully available to work synchronous hours on Central European Time (CET). Proficient with Google Workspace, QuickBooks Online, GoHighLevel, Salesforce, Canva, ClickUp, and AI productivity tools.

Real Estate Virtual Assistant & Social Media Manager - Brent Silberbauer Real Estate, Inc. - Remote

(2022-04 - 2025-07)

Full-Time: April 2022 -- August 2023 | Part-Time: August 2023 -- July 2025

• Managed project workflows end-to-end: assigned tasks, set deadlines, tracked progress, and followed up with team members to ensure on-time completion
• Delegated work to contractors and internal team members based on priorities and capacity
• Used ClickUp and other project management tools to maintain organized task boards and keep all moving parts visible
• Managed calendar scheduling, email inbox, and day-to-day coordination for the real estate team
• Coordinated with third-party vendors including photographers, lenders, and transaction coordinators
• Organized and maintained files, client records, and documents for team-wide access
• Posted job listings and sourced contract workers on Upwork and Fiverr: data analysts, Tableau specialists, photo editors, and CMA professionals
• Screened applicants, reviewed submissions, and coordinated contractor onboarding
• Maintained accurate lead, property, and client records across CRM platforms
• Conducted lead research and skip tracing to build contact lists for outreach
• Executed mail merge campaigns and managed lead nurturing through SMS and email sequences
• Managed YouTube, Instagram, and Facebook accounts end-to-end
• Repurposed long-form podcast episodes and home tour videos into short-form reels and shorts
• Created thumbnails, captions, hashtags, and branded graphics aligned with campaign guidelines
• Managed email marketing campaigns using Mailchimp and Flodesk
• Monitored analytics and adjusted content strategy based on performance data
• Maintained and updated the main website, landing pages, and sales funnels via Placester and ClickFunnels

Executive Assistant | Virtual Assistant - Various Clients -- U.S. & Australia - Remote

(2023-09 - 2024-10)

Industries: Engineering Services, Real Estate, Accounting

• Provided day-to-day executive support across engineering, real estate, and accounting clients
• Managed project timelines and task delegation for engineering and real estate clients: tracked deliverables, followed up on open items, and flagged blockers to the principal
• Managed full-cycle bookkeeping in QuickBooks Online: invoices, accounts payable/receivable, bank reconciliation, and revolving fund tracking for an engineering client
• Managed GoHighLevel and Salesforce CRM: updated records, tracked jobs, and maintained data accuracy
• Handled calendar and email management, coordinated meetings, and tracked deadlines
• Assisted with tax document preparation and client portal management
• Applied AI tools (ChatGPT, Notekare, Scribe) to streamline recurring tasks and improve turnaround time

Freelance Virtual Assistant (Part-Time / Project-Based) - Self-Employed - Remote

(2025-01)

Planned career pauses for family commitments; limited project-based engagements only

• Handled social media community management and scheduling for select clients
• Produced basic graphic design and short-form video editing on request

Finance Officer - Golden Sun Finance Corporation

(2008-05 - 2008-09)

• Managed day-to-day financial operations including accounts payable/receivable, revolving funds, and bank reconciliation
• Processed payroll, tracked incoming and outgoing funds, and maintained accurate financial records
• Prepared financial reports and supporting documents for management review

Bank Service Associate - PBCOM

(2008-09 - 2011-05)

• Assisted clients with banking transactions and maintained accurate record-keeping

Bachelor of Science - Management Accounting - University of St. La Salle -- Bacolod (2004 - 2008)