Olivia Odiase

Results-driven Virtual Assistant and administrative support professional who keeps schedules, inboxes, and records running smoothly so the people I support can focus on higher-value work. Trained in a live oil and gas operations environment where accurate data and timely follow-up were essential, I bring that same reliability to email and calendar coordination, data entry, and document handling. Fluent in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace, a clear communicator, and comfortable working independently across remote teams.

Typing speed: 56–70 WPM.

Exploration Department Intern (Data Management & Administrative Support) at First Exploration & Petroleum Development Company (FIRST E&P) (2025-08 – 2025-12)

• Email & correspondence management: Handled written follow-ups and correspondence across multiple departments, tracking each request and action item to completion so nothing was dropped between teams.
• Scheduling & coordination support: Maintained action trackers after every drilling operations meeting, keeping deliverable statuses current and flagging upcoming due items across cross-functional teams.
• Data entry: Entered and maintained structured records for 12 active wells in Microsoft Excel, keeping production and operational figures accurate and current for management reporting.
• Document handling: Transcribed technical data from scanned source documents into formatted Word and Excel files, producing consistent, clearly labelled, retrievable records.
• Administrative tasks: Produced 10+ formatted reports and presentations in Word and PowerPoint to deadline, and managed routine document filing and admin support for the operations team.
• Confidentiality & Discretion: Handled sensitive operational, production, and performance data for a major upstream oil and gas company, maintaining full confidentiality in line with the professional standards required of a live exploration department.

Chapter Treasurer (Financial Records & Administrative Lead) at Society of Petroleum Engineers (SPE) Uniben Chapter (2024-04 – 2024-10)

• Data entry & verification: Recorded all income and expenditure across the chapter budget in structured Excel spreadsheets, reconciling figures so records stayed accurate and balanced.
• Document organisation: Organised and labelled financial files and sponsor correspondence across 6 events so any record was retrievable for leadership on request.
• Independent reporting: Produced expense and activity reports for each event and verified all figures before submission, working independently to consistent deadlines.

Bachelor of Engineering in Petroleum Engineering – University of Benin (UNIBEN) (2023-02 – 2026-08)