Sharlot Alba

Results-driven Management Accounting graduate with 3+ years of experience in Accounts Payable, Bookkeeping, and Executive Administration, supporting businesses in the US and UK. Experienced in invoice processing, account reconciliations, financial reporting, VAT preparation, and maintaining accurate financial records using Xero, NetSuite, Yardi, Salesforce, Zetadocs and Microsoft Excel. Proven ability to streamline financial processes, resolve discrepancies, and provide reliable administrative support while maintaining a high level of accuracy and compliance.

Recognized for strong analytical skills, attention to detail, and delivering exceptional service in fast-paced environments.

Purchase Ledger Associate - Copper Parry - Sky View, Argosy Road, East Midlands Airport, DE74 2SA

(2025-10)

• Processed high-volume supplier invoices, credit notes, and employee expense claims with accuracy and timeliness.
• Coded financial transactions to the appropriate general ledger accounts while ensuring compliance with company accounting policies.
• Prepared and processed supplier payment runs, including BACS and manual payments, ensuring all payments were completed on schedule.
• Reconciled supplier statements and investigated discrepancies to maintain accurate accounts payable records.
• Performed monthly reconciliation of company credit card transactions, verifying receipts, allocating expenses, and resolving unmatched transactions.
• Maintained and reconciled credit card control accounts to ensure balances agreed with supporting documentation and financial records.
• Recorded and reconciled bank and financial transactions in Xero, ensuring accurate bookkeeping and up-to-date financial data.
• Posted accounts receivable transactions, including customer invoices, receipts, and adjustments, maintaining accurate customer account balances.
• Monitored outstanding customer balances and proactively followed up on overdue invoices to improve collections and reduce aged receivables.
• Communicated professionally with clients regarding overdue payments, resolving billing queries and negotiating payment timelines when required.
• Managed invoice and payment inquiries from suppliers, clients, and internal stakeholders, providing timely and effective resolutions.
• Assisted in month-end close activities through reconciliations, ledger reviews, and preparation of supporting documentation.
• Maintained accurate financial records by performing regular reconciliations across supplier accounts, customer accounts, credit cards, and bank transactions.
• Identified opportunities to improve finance processes, helping streamline workflows and strengthen internal controls.
• Documented finance procedures and supported continuous improvement initiatives to enhance operational efficiency.
• Collaborated with finance and cross-functional teams to ensure compliance with internal controls and company financial policies.
• Utilized Xero, Salesforce, NetSuite, Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP), and Zetadocs to support daily accounting and financial operations.

Accounts Payable Specialist II - Brick + Timber Inc. - California, USA

(2023-08 - 2025-10)

• Processed high-volume accounts payable transactions with accuracy and adherence to company policies.
• Reviewed and coded supplier invoices, credit notes, and payment requests to the appropriate general ledger accounts.
• Reconciled accounts payable, vendor statements, bank transactions, and credit card accounts to ensure accurate financial records.
• Monitored vendor accounts, investigated discrepancies, and resolved invoice and payment issues promptly.
• Prepared and processed supplier payments while ensuring compliance with payment schedules and internal controls.
• Assisted with month-end close by performing reconciliations, preparing account analyses, and supporting journal entries.
• Maintained accurate vendor records and supporting documentation for internal and external audit requirements.
• Recorded and reconciled financial transactions using Yardi, while utilizing Monday.com and Microsoft Excel for reporting and workflow management.
• Collaborated with cross-functional teams and vendors to address payment inquiries and improve operational efficiency.
• Identified opportunities to streamline accounts payable processes and strengthen financial controls.

Bookkeeper / Executive Assistant (Part Time) - Remix Group - London, UK

(2022-07 - 2026-07)

• Managed day-to-day bookkeeping by recording and reconciling financial transactions using Xero.
• Prepared and submitted monthly and quarterly UK VAT returns in compliance with HMRC regulations.
• Maintained individual and consolidated Profit & Loss statements and financial records.
• Performed bank, credit card, and account reconciliations to ensure the accuracy of financial data.
• Managed Accounts Payable (AP) and Accounts Receivable (AR) transactions, including invoice processing, payment recording, and expense tracking.
• Monitored outstanding customer invoices and proactively followed up with clients to ensure timely payment collection.
• Assisted with month-end financial reporting, account reconciliations, and maintenance of supporting accounting documentation.
• Managed the company's Instagram and Facebook accounts by creating content, scheduling posts, and engaging with followers through daily interactions.
• Communicated with existing and prospective clients via email, social media, and messaging platforms to gather feedback, respond to inquiries, and generate new business opportunities.
• Created, updated, and optimized property listings across Airbnb, Guesty, and PriceLabs, ensuring accurate property information, pricing, and availability.
• Conducted market research to identify potential investment properties using Purplebricks and Property Filter, supporting property acquisition decisions.
• Provided executive administrative support, including calendar management, email correspondence, document preparation, meeting coordination, and operational task management.
• Streamlined bookkeeping and administrative processes, improving workflow efficiency and supporting daily business operations.

Office Clerk (Part-Time) - Holy Angel University - Angeles City

(2019-06 - 2023-12)

• Managed, processed, and issued student refund checks while ensuring accuracy and compliance with institutional policies.
• Reviewed and maintained student financial records, ensuring accurate account balances and payment histories.
• Responded to student inquiries regarding tuition fees, refunds, account balances, and payment-related concerns through in-person and electronic communication.
• Guided students through payment procedures, enrollment requirements, and account-related processes to ensure timely and accurate transactions.
• Assisted students in resolving billing discrepancies and account issues by coordinating with relevant departments.
• Processed tuition payments, official receipts, and other financial transactions while maintaining accurate documentation.
• Served as a Teller Assistant during peak enrollment periods, handling high-volume cash, check, and electronic payment transactions with accuracy and efficiency.
• Verified payment details and supporting documents to ensure compliance with institutional financial policies and procedures.
• Collaborated with the cashiering and accounting teams to reconcile daily transactions and maintain accurate financial records.
• Delivered professional customer service by addressing inquiries promptly and ensuring a positive student experience.

Audit Associate (OJT) - AC Victory Realty Corporation - Angeles City

(2023-01 - 2023-03)

• Prepared and reviewed client bank reconciliations to ensure the accuracy and completeness of financial records.
• Performed substantive and analytical testing of bank statements, identifying and investigating discrepancies.
• Assisted in the preparation and testing of income statement accounts to verify the accuracy of financial reporting.
• Examined supporting documents and reconciled account balances in accordance with audit procedures and accounting standards.
• Prepared audit working papers and maintained accurate documentation to support audit findings and conclusions.
• Verified financial transactions and account balances through reconciliation and analytical review procedures.
• Collaborated with senior auditors to complete audit engagements within established timelines.
• Ensured compliance with applicable accounting standards, audit methodologies, and internal quality procedures.

Bachelor of Science - Management Accounting - Holy Angel University (2019-06 - 2023-06)