Sharmae Seneres

Experienced Purchasing and Import Officer with strong expertise in procurement, vendor negotiation, inventory management, importation, and regulatory compliance. Skilled in managing local and international suppliers, coordinating end-to-end import processes, and ensuring timely delivery of goods while maintaining cost efficiency and quality standards. Knowledgeable in Odoo and SAP systems with proven ability to handle customs documentation, regulatory requirements, and supply chain operation.

Purchasing Officer / Import at All Creatures Great & Small Inc (2013-10 – Present)

• Managed procurement and monitoring of supplies from local and international vendors.
• Coordinated with suppliers and approved purchase orders to ensure timely purchasing activities.
• Planned and forecasted imported product orders to prevent production downtime and stock shortages.
• Ensured products met specifications, quality standards, and cost requirements.
• Negotiated pricing, contracts, and shipping terms with vendors, brokers, and freight forwarders.
• Managed end-to-end importation processes and monitored international shipments for customs compliance.
• Coordinated with brokers and forwarders for incoming sea shipments and customs clearance.
• Reviewed importation documents to avoid delays and resolve shipment-related issues.
• Maintained inventory accuracy, monitored product expiry dates, and ensured FIFO implementation.
• Manage corporate licenses and product registrations with: Bureau of Customs, Bureau of Animal Industry, Bureau of Plant Industry, Food & Drug Administration
• Monitored regulatory updates and implemented compliance procedures.
• Manage environmental compliance & reporting with: Laguna Lake Development Authority (LLDA), Department of Natural Resources (DENR), Local Government Unit (LGU)
• Performs other duties assigned by management.

Junior Buyer at BAG Electronics Inc. (2012-10 – 2016-06)

• Process purchase requests and purchase orders in accordance with company procurement policies and approval procedures.
• Coordinate with different departments such as production, engineering, HR, IT, facilities, and finance regarding purchasing requirements.
• Handle PRs and POs ensuring timely delivery of end-user requirements
• Maintain stock availability of consumables, tools, and spare parts
• Negotiate purchase terms to achieve cost reductions
• Coordinate with suppliers for quotations and canvassing
• Resolve supplier issues involving delivery delays, billing discrepancies, or quality concerns
• Ensure on-time delivery of materials to avoid production downtime
• Evaluate and accredit suppliers through facility visits
• Prepare payment requests and coordinate accounting concerns with suppliers
• Maintain accurate supplier database and purchasing records for audits
• Generate monthly purchasing reports including: Cost reduction percentage, Purchasing cost, PR to PO processing time

Purchaser at Artvivant Inc. (2012-04 – 2012-09)

• Source and procure raw materials such as indigenous fibers, fabrics, yarns, bamboo, rattan, abaca, wood components, dyes, and accessories from local and international suppliers.
• Support product development by sourcing innovative and eco-friendly materials for weaving and fabric products.
• Negotiate prices, contracts, lead times, and payment terms to achieve cost efficiency and stable supply.
• Coordinate importation requirements including shipping schedules, customs documents, freight coordination, and supplier compliance.
• Work closely with production, warehouse, and design teams to ensure materials meet product specifications and quality standards
• Handle supplier concerns, shipment delays, damaged materials, and quality discrepancies.
• Ensure compliance with company policies and import/export regulations
• Maintain accurate purchasing records, purchase orders, and cost monitoring reports.
• Performed other assigned tasks

Buyer – (Food & Beverages) at Heva Management and Development Corporation (Gaisano Capital Group of Companies) (2009-05 – 2012-03)

• Purchase food products from local suppliers.
• Negotiate pricing, payment terms, delivery schedules, and promotional support with vendors.
• Monitor inventory levels to ensure product availability while minimizing overstock and spoilage.
• Analyze sales trends, customer demand, and market conditions to make purchasing decisions.
• Develop and maintain strong relationships with suppliers and distributors.
• Plan seasonal assortments, promotional items, and new product introductions.
• Prepare purchase orders and maintain accurate procurement records.
• Resolve supplier issues related to shortages, delays, pricing discrepancies, or damaged goods.
• Forecast purchasing needs based on sales history and upcoming demand.

Bachelor of Science in Finance & Management – Passi City College (2006 – 2009)