Aijaz Ali Phul

Highly experienced professional with 15+ years in Administration, HR, Government Coordination, and M&E in the NGO Sector. Proven success in managing diverse teams for top organizations like Marie Stopes Society, PPHI Sindh, SINA Health, IHS, Willows International, and SIEHS Rescue-1122. Expertise in system development, strategic relationships, and resource optimization.

Karachi Water Supply & Sewerage Improvement Project (KWSSIP), Karachi, Pakistan

Administrative Officer 

August 2024 – Present

• Managed day to day administrative tasks, including office supplies, ensure smooth office operations.
• Coordinated with various departments and external venders for procurement, facility maintenance and fleet management.
• Supervised drivers and oversaw the maintenance of company vehicles, repairs, and maintain records of vehicle usage, expenses.
• Monitored fuel consumption, optimizing fleet performance and reducing costs.
• Supervised support staff and facilitated training programs.
• Developed and implemented administrative systems to streamline operations and improve efficiency. 
• Organized company events, meetings, and travel logistics for senior management.
• Provide HR support, including onboarding new employees, and maintaining employee records.

Manager – Govt. Coordination

Dec 2022 – July 2024

• Maintain cooperative relationships with government entities.
• Represent the company at forums and gatherings.
• Advise leadership on Government Relations and Communications.
• Develop strategic partnerships for smooth fund releases.
• Handle vehicle registration and customs clearance compliance.
• Highly organized with strong time management, prioritization, and multi-tasking skills.

Admin Officer 

Nov 2021 – Nov 2022

• Assisted the Country Director on administrative, HR, and strategic sourcing initiatives, maintaining compliance with organizational norms.
• Act as an advisor, support, and closely collaborate with the leadership team in Pakistan on Government Relations, Communications, and Corporate Social Responsibility.
• Represent the company at forums and gatherings with government officials to exchange ideas and information on business activities and potential legislation that may affect the company.
• Managed end-to-end procurement processes, evaluating and onboarding qualified vendors based on criteria like cost, quality, and lead time. Conducted site visits to source-optimized products and services.
• Established compliance processes for data collection and record-keeping across finance, operations, and HR functions at project locations. Streamlined timesheet management and staff records.
• Maintained comprehensive documentation for auditing and ensured adherence to audit procedures and recommendations.
• Administered office operations through management of expenses, budgets, event planning, and training logistics. Prepared comprehensive reports for leadership.
• Coordinated all travel related to projects, including budgeting, booking arrangements, and expense reporting.
• Centralized facility management, overseeing repairs and security protocols. Maintained vehicle fleet and ensured log compliance through digital tracking systems.

Mar 2020 – Oct 2021 

• Oversaw operations of 7 healthcare facilities.
• Built strategic partnerships and established performance review systems.

Assistant Manager - Clinic Operations

Aug 2019 - Feb 2020 

• Delivered clinical oversight and streamlined inventory management.
• Ensured service excellence and facilitated leadership discussions.

District Manager (Administrator)

Feb 2008 - Feb 2019

• Developed robust monitoring systems and managed daily operations.
• Built strategic relationships and empowered district-level M&E capabilities.

Project/Operation Manager

Jun 2007 - Feb 2008

• Initiated and managed a new MCH program.
• Oversaw day-to-day operations and developed community partnerships.
• Promoted preventive care and family planning through awareness programs. 

• MBA - Human Resource Management, Shah Abdul Latif University, Khairpur, 2007
• Diploma - Computer Science, Sindh Board of Technical Education, Karachi, 1997