Amer Khalid Khan

Skilled administration & procurement professional offering 17+ years' experience with extensive customer service background. Adept at managing multiple assignments and meeting tight deadlines in a fast-paced environment. Strong understanding and knowledge of administration and financial management principles.

Possess reputation as a self-directed professional with excellent problem solving analytical and communication skills. Noted for building positive rapport with co-workers, management and clients.

Manager Procurement & Admin - Abid Group of Companies, Lahore - Lahore

(2025-07)

• Established Procurement department from the ground.
• Developed procurement strategies that are inventive and cost-effective with documentation & workflows.
• Train & guide the undersigned procurement staff.
• Manage and supervise all purchase related activities.
• Preparation and presentation of all procurement related reports.
• Manage complete documentation of all procurement data and records.
• ERP Procurement Module complete design & implementation.
• Management of monthly indents with complete intime procurement.
• Sourced and engaged new and reliable suppliers and vendors.
• Maintain and update a list of suppliers.
• Negotiating with suppliers and vendors to secure advantageous terms.
• Finalize purchase details of orders and deliveries.
• Control spend and build a culture of long-term saving on procurement costs.
• Preparation of Spend analysis and various procurement reports.
• Procure and place tenders according to PPRA Rules.
• Record keeping.
• Housekeeping Management.
• Store management.
• Asset and inventory management.

Deputy Manager Administration & Procurement - University of Management & Technology, Lahore - Lahore

(2020-11 - 2025-06)

• Developed procurement strategies that are inventive and cost-effective.
• Sourced and engaged new and reliable suppliers and vendors.
• Negotiating with suppliers and vendors to secure advantageous terms.
• Finalize purchase details of orders and deliveries.
• Preparing of Comparative Statements on behalf of received quotations.
• Maintain and update a list of suppliers.
• Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance.
• Reconcile or resolve order discrepancies with supplies.
• Monitor delivery times to ensure they are on time.
• Maintain good relationships with suppliers and renegotiate prices on a regular basis.
• Control spend and build a culture of long-term saving on procurement costs.
• Preparation of Spend analysis and various procurement reports.
• Procure and place tenders according to PPRA Rules.
• Draft and interpret regulations and deal with queries and complaints procedures.
• Participate in the development of future information systems.
• Contribute to policy and planning.
• Preparing of SOPs and Policies of administrative & procurement domains/designations.
• Classrooms Management (Allocation to all schools, Reservation and supervision).
• Store management.
• Asset and inventory management.
• Hostels management.
• Website management/updating.
• Record keeping.
• Liaise with other administrative staff, academic colleagues, teachers and students.
• Organize and facilitate a variety of educational or social activities.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Planning, organizing and supervising internal shifting of offices, classrooms & departments.
• Preparing of Job Descriptions of administrative & procurement designations.
• Managing agendas/travel arrangements/appointments etc. for the upper management.
• Tracking stocks of office supplies and place orders when necessary.
• Recruitment and selection.
• Payroll management.
• Attendance management.
• Transport / Fleet Management.
• Security Management.
• Guest Houses Management.
• Legal / Government Matters Dealing.

Assistant Manager Administration & Procurement - University of Management & Technology, Lahore - Lahore

(2017-04 - 2020-11)

• Developed procurement strategies that are inventive and cost-effective.
• Sourced and engaged new and reliable suppliers and vendors.
• Negotiating with suppliers and vendors to secure advantageous terms.
• Finalize purchase details of orders and deliveries.
• Preparing of Comparative Statements on behalf of received quotations.
• Maintain and update a list of suppliers.
• Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance.
• Reconcile or resolve order discrepancies with supplies.
• Monitor delivery times to ensure they are on time.
• Maintain good relationships with suppliers and renegotiate prices on a regular basis.
• Control spend and build a culture of long-term saving on procurement costs.
• Preparation of Spend analysis and various procurement reports.
• Procure and place tenders according to PPRA Rules.
• Draft and interpret regulations and deal with queries and complaints procedures.
• Participate in the development of future information systems.
• Contribute to policy and planning.
• Preparing of SOPs and Policies of administrative & procurement domains/designations.
• Classrooms Management (Allocation to all schools, Reservation and supervision).
• Store management.
• Asset and inventory management.
• Hostels management.
• Website management/updating.
• Record keeping.
• Liaise with other administrative staff, academic colleagues, teachers and students.
• Organize and facilitate a variety of educational or social activities.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Planning, organizing and supervising internal shifting of offices, classrooms & departments.
• Preparing of Job Descriptions of administrative & procurement designations.
• Managing agendas/travel arrangements/appointments etc. for the upper management.
• Tracking stocks of office supplies and place orders when necessary.
• Recruitment and selection.
• Payroll management.
• Attendance management.
• Transport / Fleet Management.
• Security Management.
• Guest Houses Management.
• Legal / Government Matters Dealing.
• Housekeeping Management.

Administration & Procurement Manager - Niazi Hospital, Lahore - Lahore

(2015-03 - 2017-03)

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Managed EOBI & PESSI matters.
• Prepares employees for assignments by establishing and conducting orientation and training programs.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Responsible for planning, organizing, directing and controlling all resource departments and services of the center, including personnel, financial, facilities, equipment and supplies.
• Administers the hospital's total budget and actively participates in planning with all senior health centers.
• Responsible for developing and directing the implementation of policies and programs in the resource departments.
• Acts as chief advisor to the Medical Director in development and implementation of center's programs, policies and procedures.
• Promotes and maintains effective public relations with governmental and community agencies and individuals.
• Planning, organizing and supervising internal shifting of offices, classrooms & departments.
• Preparing of Job Descriptions of administrative & procurement designations.
• Managing agendas/travel arrangements/appointments etc. for the upper management.
• Tracking stocks of office supplies and place orders when necessary.
• Recruitment and selection.
• Payroll management.
• Attendance management.
• Transport / Fleet Management.
• Security Management.
• Guest Houses Management.
• Legal / Government Matters Dealing.
• Housekeeping Management.

Administration & HR Executive - Gruppo Coin/OBS, Lahore-Pakistan - Lahore-Pakistan

(2009-07 - 2015-02)

• Responsible for planning, organizing, directing and controlling all resource departments and services of the center, including personnel, financial, facilities, equipment and supplies.
• Coordinate with other departments.
• Office administration.
• Making phone calls and sending/receiving emails.
• Responsible for developing and directing the implementation of policies and programs in the resource departments.
• Recruitment and hiring.
• Payroll & attendance management.
• Budgeting and Planning.
• Performance and Financial Management.
• To obtain target assigned by seniors.
• Promotes and maintains effective public relations with governmental and community agencies and individuals.
• Data management, Time management.
• 8 months' service include special job in Dubai in Ayadam Trading LLC.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• Managing EOBI & PESSI matters.

Masters - Commerce (Major in Finance) - University of Management & Technology (2012)