Hina Qureshi

Results-oriented HR Services and Recruitment professional with over 7 years of progressive experience supporting large-scale projects in development and operational contexts. Proven expertise in personnel contract management, payroll processing, recruitment coordination, partner liaison, HR records management, and process improvement. Strong ability to work with multiple stakeholders, ensure policy compliance, and deliver timely HR services aligned with UN and donor-funded project rules, procedures, and reporting standards.

HR Officer at CHIP Training & Consulting (2025-01 – Present)

• Manage personnel contracts for project and partner staff, ensuring compliance with organizational policies and donor requirements.
• Process monthly payroll for 100+ employees, ensuring accuracy, timely disbursement, and proper documentation.
• Provide guidance on insurance coverage, benefits, and staff entitlements to project focal persons for onward communication to field staff.
• Coordinate and process staff payments, claims, and HR-related financial documentation in close liaison with finance teams.
• Maintain accurate and up-to-date HR records, personnel files, and databases for audit and compliance purposes.
• Act as the primary HR focal point for partners and project teams, responding to HR queries in a timely and professional manner.
• Prepare HR statistics, dashboards, and reports for management and clients to support decision-making.
• Identify gaps in HR processes and support process improvements to enhance efficiency and service delivery.
• Processed and verified staff travel claims in line with DSA rules and organizational travel policies.

Project HR Officer at CHIP Training & Consulting (2023-10 – 2024-12)

• Supported recruitment and deployment of large-scale project staff across Pakistan in line with approved procedures.
• Assisted in the preparation of job descriptions, vacancy announcements, application screening, and interview coordination.
• Ensured recruitment and HR actions were implemented in accordance with organizational policies and donor guidelines.
• Managed end-to-end payroll for 15,000+ field personnel, including verification of attendance records and salary calculations.
• Coordinated closely with project managers and client focal persons on HR-related matters and reporting requirements.
• Prepared and shared statistical HR reports with internal teams and clients in support of project oversight.
• Supported the development and implementation of HR SOPs and process improvements at project level.

Project HR Associate at CHIP Training & Consulting (2022-10 – 2023-09)

• Ensured 100% HR coverage for field campaigns in 3 provinces.
• Recruited and onboarded 120+ field staff with complete documentation.
• Maintained 100% accurate leave records for 15,000+ field employees.
• Processed monthly payroll and resolved salary queries for field staff.
• Assisted in preparing and reconciling project invoices.
• Managed disciplinary cases for field staff with proper documentation.
• Facilitated Vaccinator Management (VM) training across 5 provinces.
• Handled employee grievances and maintained resolution records.
• Supported provincial teams with payroll-related documentation.
• Managed comprehensive HR documentation, including employee files, contracts, and compliance records.

HR Associate at Ayesha Trading Company (2017-10 – 2022-09)

• Assisted in end-to-end recruitment for 50+ employees, including shortlisting, interview coordination, and onboarding.
• Conducted pre-employment screenings and reference checks, reducing hiring mismatches by 25%.
• Contributed to annual HR budget preparation, aligning resources with organizational goals.
• Ensured 100% compliance with HR policies and labor regulations through regular audits.
• Drafted official correspondence, reports, and memoranda for senior management.
• Organized 50+ internal/external meetings, including logistics, agendas, and minutes.
• Screened and prioritized incoming communications (emails, letters), improving response efficiency by 30%.
• Developed staff training materials on work procedures and compliance protocols.
• Compiled workforce analytics (attrition rates, training costs) for management decision making.
• Maintained a centralized employee database with 100% accuracy.

Master of Commerce in MCom – University of Karachi (2011)

Bachelor of Commerce in BCom – University of Karachi (2009)