Muhammad Arfan

Results-driven Administration professional with extensive experience in corporate administration, facilities management, fleet operations, procurement, vendor management, budgeting, and office operations. Proven ability to lead administrative functions, optimize processes, control costs, and ensure efficient business operations. Strong leadership, communication, and stakeholder management skills with a track record of delivering operational excellence and supporting organizational growth.

Assistant Manager Administration at Greaves Air-conditioning Pvt Ltd., Ghulam Faruque Group of Companies (2018-06 – Present)

• Staff’s Bio-metric Attendance & Leave Record.
• Monitoring Fleet Management, Vehicle’s Repairing, & Monthly Logs.
• Administration support, Supplies & Logistics/Transportation to the Company Sites HVAC Projects.
• Implementation & Monitor of Company SOP's and policies.
• Compliance's with EOBI, PESSI, LESCO & Labour Department.
• Oversee Courts & legal matters (Police etc) with Law Firm.
• Arrange special security protocols for foreigners with Coordination Govt Dept.
• Look after Office & Warehouse gate security SOP's, CCTV, & Security guards.
• Budgeting & Cost Control of Administrative Expenses.
• HR basic documentation, Calls to Candidates & arrange Interviews as per Instructions.
• Hiring & file record & manage duties of Drivers and other Admin Staff.
• Staff Air ticketing, VISA Processing, Hoteling, and Travelling Support.
• Process Staff/Vendor’s Statements & Bills to the Finance Dept after necessary Vitrification & Approvals.
• Arrange Meetings, Events, Refreshments, and Lunch Activities.
• Building & Fixed Assets, Electrification Repairing & Services.
• Manage Health & Safety Tools, Emergency Teams & Fire Safety Training.
• Vendors Selection, Pre-qualifications, & Office Supplies related to Admin Dept.
• Office Stationery, gifts, &Printings, HVAC EXPO arrangements.
• Scrape sale activities & Petty Cash Management.

Supervisor Admin / HR at Qarshi Group of Industries Pvt Limited (2014-01 – 2018-05)

• Monitoring & Admin Support of Field Dispensary Projects.
• Daily Attendance & Leave Record of Field Staff.
• Handled Admin related matters & Works of field Dispensary Projects.
• Arrangements of Meeting, Events and annual ceremonies.
• Stores handling, scrap handling, and sale of scrap according to company policies or dispose of.
• Admin related purchase requisitions, Kitchen & Housekeeping Staff.
• Prepare monthly medicine demands & Supply of Medicines.
• Prepare duty roasters of housekeeping & Drivers, & Look after office cleanings Calendar.
• Reservation of Hotels/Bus/Train / By Air ticketing and facilitation to official guests.
• Receive monthly Dispensaries Expenses and submit Finance after approval.
• Compliance of Govt. Offices related to Admin Matters.

Export/Compliance Officer at Globex Safety (Pvt) Ltd. (2011-07 – 2013-12)

• Export documentation regarding clearing agents, and prepared files.
• Coordination with clearing agents regarding shipments and custom clearance.
• Factory Compliance related to different repairing Works.
• Verifying export documents with inventories.
• Coordinate with production department for in-time shipments.
• Monitoring the safety equipment i.e. fire alarms, fire extinguishers, first aid box etc.
• Ensure worker’s safety, fire prevention, fire equipment, health & safety & comfortable environment.
• Ensure the lighting, cleaning, and comfortable working environment at workplace of the employees.

MBA in HRM – Virtual University of Pakistan (2017)

Graduate (B.A) – BZU Multan (2008)

Intermediat – BISEMultan (2006)

Matric – BISE Multan (2004)