Departmental Secretary / Admin Officer
Current Regional Blood Center Karachi
Details:
- Screens incoming telephone calls,
- Where appropriate deals with Queries and enquiries.
- Coordinate arrangement for internal and external meetings, and assemble appropriate material for the meetings/conferences/ social media.
- Daily follow ups with interdepartmental on different assignments and update concern line manager.
- Coordinate the diary, schedules and coordinates travel arrangements for the concerned line manager.
- Responsible for receiving of incoming & outgoing mails and maintain their records.
- Independently ensure and supervise respective filing system efficiently.
- The incumbent must be able to maintain a high level of confidentiality, tact, and decisiveness while working under the pressure of constantly changing priorities, unanticipated urgent demands, and multiple tasks and projects with completing deadlines.
- Maintain a safe and clean environment by adhering to safety procedure and regulation as per SOPs of RBC Karachi.
Any other assignment given by the management.
2019-02- Manager Administration
2019-11 Karachi psychiatric Hospital
Details:
- Monitoring via CCTV various departments and other hospital linkages.
- Daily follow-ups with Maintenance and Housekeeping Departments and clinics and Pharmacy department or canteen other departments also
- Meeting with supervisor and staff regarding any issue related to OPD or Clinic, duty roster.
- Daily check In Door or our door OPD patients’ issues and meeting with hospitalized patients’ or attendants having need discounts or other problems.
- Day-to-day report GM and directors.
- If anything is required for hospitals or clinics prepare a purchase order (PO).
- Maintain inventory, daily follow ups check and balance of medicine expiry.
- Arrange camp,
- Weekly meeting with the director, if any queries of staff and hospital.
- Maintaining all policies and procedures manuals
- Hiring and training administrative staff
- Delegating tasks to administrative assistants
- Creating personnel folders for new hires
- Monitoring and projecting staffing needs
2017-09- Receptionist / Admin & Insurance officer
2018-11 Top Care Medical Center (Abu-Dhabi. UAE)
Details:
- Greet and welcome Patients/visitors as soon as they arrive at the medical center
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and
- brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk
- (Monitor logbook)
- Order office supplies and keep inventory of stock
- Update calendars and schedule driver’s trips
- Arrange internal and external transportations for patients, activities, trips, employee, etc.
- Perform other clerical receptionist duties such as filing, photocopying, etc.
- Perform all other ad hoc tasks assigned by the line manager.
- Proficiency in Microsoft Office applications
- Hands-on experience with office equipment (e.g. Printers)
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
2012-01 Program Assistant & Admin Officer & OPD Incharge
2017-08 The Indus Hospital Karachi
Details:
- Responsible for all clinic staff.
- Make sure all clinic staff members be punctual and performing their duties properly.
- Request and arranging all clinic, office supplies and or equipment’s.
- Managing reporting and receiving of all clinic supplies and/or equipment’s.
- Maintain Consultants O.P.D in shift.
- Responsible for updating and sending records regarding MIS error report whenever required.
- Sending Courier weekly/Monthly bases.
- Responsible to make it sure all assigned personals are working properly.
- Responsible to make it sure all equipment’s work properly.
2007-11- OPD Supervisor
2012-01 The Indus Hospital Karachi
Details:
- Coordinating and enforcing smooth and proper functioning of all activities at the Ghori ID Clinic.
- Responsible for making weekly request for patient’s food basket. Making sure all items in the food store have been received.
- Responsible for making weekly request for drugs’, receiving them at the clinic and monitoring disbursement.
- Maintaining appointment list for all DOTs patients.
- Taking up all facility, clinic and office maintenance issues directly with the various hospital departments.
- Focal person for receipt of DOT’s medication at the PTP center.
- Responsible for the smooth flow at all clinics at the Ghori ID Clinic.
- Maintaining and enforcing strict infection control at the Ghori ID Clinic.
- Enforcing and coordinating all clinic activities.
- Ghori I.D Facility (TB.MDR-R9) In-Charge.
- Manage Ghori I.D Clinic, (MDR-PDR-XDR), DOTS patient and also arranged medicines up to Date in order.
- Manage the distribution of medicine for MDR Patient on Weekly/Monthly basis.
- Consumption and acknowledgment of medicines and store items and keep patients return files updated.
- Reporting management about working on daily/weekly basis.
- Responsible to arrange solutions for all the patient’s queries or problems.
Participation in the Following On-Job Training Programs:
- Diagnosis & Management of Drug Resistant Tuberculosis
- FUNVERKED Connect about Communication Skills
- Mastering Positive Attitude in Communication and Teamwork
- Fire Fighting
- Actions by Intentions – The Accountable Self
- Information, Education & Communication Material For TB Control
- Training on Case Management of DR-TB For Paramedics
- Language of Communication in Work Place
2005-12- Receptionist cum Cashier
2007-06 Chinot General Hospital
Details:
- Responsible for monitoring of storage and there arrangement.
- Updating the management about working on daily basis.
- Maintain record up to date
2016-09- Restaurant Manager
2017-08 The Fat Burger (Hyper star Dolmen mall food court)
Details:
2015-06 Shift Manager
2016-09 Italiano food Lazzaro Restaurant (Dolmen Mall Tariq Road Food Court) – Chef Tahir Chaudhry
Details:
