Abdur Rauf Ahmed

Administration and Office Management professional with 12+ years of experience coordinating day-to-day office services, workplace facilities, administrative support staff and multi-location arrangements across Pakistan. Skilled in office supplies and stationery control, purchase documentation, vendor follow-up, inventory and fixed-asset records, maintenance requests, meeting and travel logistics, and accurate administrative filing. Experienced in reviewing supplier invoices and utility bills, organizing petty-cash and expense-supporting records, and routing documents to authorized management and Finance teams for payment processing.

Proficient in Advanced Microsoft Excel, Microsoft Office, office correspondence, administrative trackers and SOP documentation.

Senior Administration & Operations Coordinator - Centre for Evaluation and Development (C4ED), Pakistan

(2024-04)

• Office service coordination: Coordinate daily office requests, administrative calendars, workspace requirements and support priorities for staff across multiple operating locations.
• Supplies and stock records: Track stationery, consumables and equipment needs; maintain request, distribution and replenishment records and follow up availability.
• Procurement documentation: Prepare and organize quotation, purchasing and delivery-support records; liaise with suppliers on requirements, timelines and outstanding items.
• Facilities and fixed assets: Update equipment and asset records and follow up allocation, routine repairs, maintenance, utility services and physical-verification support.
• Staff administration: Coordinate office-support work requests and schedules; keep related attendance, leave and routine administrative documentation organized.
• Meetings and travel: Arrange meeting facilities, staff movement, travel schedules and vehicle or transport requirements with supporting logistics records.
• Bills and expense support: Review vendor invoices, utility bills and supporting documents; resolve administrative queries and forward verified paperwork through approved management and Finance channels.
• Office controls and external liaison: Maintain administrative files, service-agreement and renewal trackers, SOP checklists and expense-support records; coordinate office-service requests with partner administration or procurement teams when applicable.

Senior Administration & Operations Coordinator - Tolaneez Consulting Private Limited, Islamabad, Pakistan - Islamabad, Pakistan

(2022-04 - 2024-03)

• Multi-site administration: Coordinated routine administrative arrangements, staff schedules, resource readiness and internal communications for teams operating across multiple locations.
• Staff scheduling and supervision: Supervised operational team deployment, duty rosters, attendance-related arrangements and allocation of day-to-day responsibilities.
• Travel and transport support: Arranged staff movement, transport schedules and site-specific logistical requirements, following up changes with responsible personnel.
• Administrative planning: Maintained work calendars and resource schedules; communicated requirements and followed up pending operational tasks.
• Meetings and orientations: Organized staff briefings, orientation schedules, meeting arrangements and required supporting documents.
• Records and reporting: Maintained staff-deployment files, correspondence and operational logs; consolidated daily updates and escalated administrative or logistical issues.
• Procedures and coordination: Worked with internal personnel to address administrative issues and support compliance with established organizational procedures.

Branch Manager – Administration & Operations - Grannis International Scandinavia, Peshawar, Pakistan - Peshawar, Pakistan

(2019-06 - 2022-04)

• Branch office administration: Managed day-to-day administrative arrangements at the Peshawar branch of a Scandinavian ice-cream brand, including records, branch schedules and premises readiness.
• Staff and shift records: Coordinated branch duty rosters, attendance and leave documentation, internal task assignments and daily staff-support needs.
• Retail supplies and inventory: Monitored packaging, serving materials, cleaning items and other operating consumables; maintained stock requirements and delivery follow-up.
• Supplier and purchasing support: Communicated orders, quotation and delivery requirements with vendors; tracked supply issues and organized supporting purchasing documents.
• Branch facilities and equipment: Followed up utilities, maintenance and service requests for premises and operational equipment, including refrigeration or display equipment where applicable.
• Invoices and reporting: Organized supplier invoices, expense-supporting records, petty-cash documentation, vendor files and service updates for authorized management or Finance review.

Administration & Operations Officer - Korba Restaurant, Nowshera, Pakistan - Nowshera, Pakistan

(2015-03 - 2019-05)

• Back-office administration: Coordinated daily administrative records, support requests, staff-related documentation and office schedules in a restaurant environment.
• Supplies and vendors: Tracked stationery, cleaning materials and other non-food supplies; followed up stock requests, quotations, deliveries and supplier documentation.
• Premises and equipment: Maintained basic furniture and equipment records and coordinated servicing, repairs, utilities and maintenance appointments.
• Staff support: Assisted with duty schedules, attendance and leave records, internal requests and routine workplace arrangements.
• Invoices and petty cash: Checked supplier invoices and utility bills; organized expense logs and petty-cash vouchers for authorized management or Finance processing.
• Administrative controls: Maintained vendor contacts, maintenance logs, supply files and workplace safety or cleanliness-related checklists.

Administration & Logistics Coordinator - Empower Thru Creative Integration

(2013-07 - 2015-02)

• Office and venue arrangements: Coordinated rooms, administrative schedules, workplace readiness and logistical materials for recurring institutional activities.
• Supplies and service providers: Tracked stationery and materials requests, purchasing support papers, distribution records and supplier follow-up.
• Facilities and support staff: Followed up equipment servicing, utilities and routine maintenance; coordinated practical support-staff arrangements.
• Administrative files: Organized attendance documentation, correspondence, purchasing records, invoices and routine expense-support files.

Administrative Support Assistant - Mera Maan

(2012-05 - 2013-06)

• General office support: Assisted with correspondence, filing, calendars, workplace readiness and recurring administrative tasks.
• Supplies and venue setup: Supported equipment and stationery requests, material distribution and meeting-room arrangements.
• Vendor and expense documents: Followed up minor service requests and maintained attendance files, vendor paperwork and expense-supporting records for review.

Master - Economics (Applied Economics & Public Policy) - Abdul Wali Khan University Mardan (2023)