Sarfaraz Ali

Dedicated and results-driven Admin Finance & HR with over 8 years of professional experience in administration, finance, HR and office operations management. Skilled in overseeing daily administrative functions, managing office accounts, preparing financial reports, and ensuring smooth organizational workflows.

Admin & Finance Officer - Inspire Pakistan UCH - Karachi Office - Karachi

(2026-01)

GIZ Funded Project on Livelihood Skill Development

• Manage overall administrative activities.
• Ensure efficient office management, documentation, and record keeping.
• Develop and implement administrative policies and procedures.
• Review and verify petty cash, utility bills, and operational expenses before approval.
• Identify opportunities for cost savings in facility maintenance, transport, and office supplies.
• Verify all vendor invoices against delivery receipts and purchase orders to ensure accuracy before processing.
• Ensure all administrative financial records are organized and ready for internal or external audits.
• Oversee maintenance of office building, and utilities.
• Ensure proper functioning of electricity, generators, HVAC, and water supply.
• Coordinate repairs, renovations, and vendor services.
• Supervise security staff and ensure factory safety protocols.
• Monitor entry/exit systems and visitor management.
• Safety and security including conducting fire safety drills.
• Manage company vehicles, fuel consumption, and driver schedules.
• Ensure timely transportation for staff and goods (if applicable).
• Handle procurement of administrative supplies and services.
• Monitor vendor performance and payments.
• Supervise admin staff including peons, cleaners, drivers, and security personnel.
• Manage attendance, discipline, and performance of admin team.

Admin & HR Officer - PostEx Global Sukkur Hub - Sukkur

(2025-02 - 2026-01)

• Manage day-to-day administrative and HR operations to ensure smooth office functioning.
• Supervise office management activities including, maintenance, and procurement.
• Handle employee attendance, leave records, payroll coordination, and staff documentation.
• Assist in recruitment processes including job posting, shortlisting, interviews, and onboarding of new employees.
• Maintain employee files, HR databases, contracts, and confidential records in compliance with company policies.
• Develop and implement HR policies, SOPs, and administrative procedures.
• Coordinate employee performance evaluations, training sessions, and development programs.
• Monitor office budgets, vendor payments, utility bills, and administrative expenses.
• Ensure compliance with labor laws, organizational policies, and workplace regulations.
• Manage office supplies, inventory, and vendor coordination to maintain operational efficiency.
• Organize meetings, official events, travel arrangements, and internal communications.
• Prepare administrative and HR reports for senior management review.

Admin & Finance Officer - Community World Service Asia CWSA INGO

(2022-01 - 2025-01)

• Arrangement of meeting with local district administration.
• Coordinate meetings with local district administration and relevant government stakeholders.
• Establish and maintain effective filing systems and documentation processes.
• Supervise warehouse operations, including stock handling and inventory management.
• Prepare regular reports on office expenditures and administrative costs.
• Manage petty cash, including disbursement, reconciliation, and accurate record-keeping.
• Identify, liaise, and coordinate with local vendors and service providers.
• Arrange quotations and process invoices for the procurement of goods and services.
• Oversee miscellaneous office expenses, including groceries, stationery, and printing supplies.
• Maintain detailed and accurate records of expenditures, receipts, and invoices.
• Monitor and manage the maintenance of office and rented vehicles.
• Prepare monthly vehicle fuel consumption and usage reports.
• Arrange hotel accommodations, transportation, and travel logistics for staff and consultants.
• Conduct capacity-building sessions for drivers, focusing on safe driving practices and compliance.
• Facilitate documentation and onboarding processes for newly hired staff.
• Maintain comprehensive and up-to-date personal files for all staff members.
• Coordinate staff clearance procedures and ensure completion of all required formalities.
• Perform any other task assigned by Manager.

Admin & Accounts Assistant - Nai Zindagi Trust COPC Sukkur - Sukkur

(2019-10 - 2022-12)

• Provide general administrative support to office staff and management.
• Maintain office files, records, and documentation in an organized manner.
• Handle incoming and outgoing emails, letters, courier, and phone calls.
• Manage office supplies and ensure timely purchasing of stationery and other materials.
• Support scheduling of meetings, workshops, and events.
• Prepare meeting agendas, attendance sheets, and minutes when required.
• Assist in travel and accommodation arrangements for staff and visitors.
• Maintain inventory of office assets, furniture, and equipment.
• Support procurement processes by collecting quotations and preparing basic documents.
• Ensure proper maintenance of office premises and coordinate with vendors/service providers.
• Assist in preparing administrative reports and monthly office updates.
• Maintain staff attendance, leave records, and other routine HR/admin documents if assigned.
• Support field teams with administrative and logistical arrangements.
• Ensure compliance with NGO policies, procedures, and donor requirements.

Data Management Officer - Regional Blood Center Sukkur - Sukkur

(2019-03 - 2019-10)

• Supervised all data systems and networks to ensure smooth daily operations.
• Monitored system functionality and resolved issues to maintain efficiency.
• Generated daily blood donor reports using Zaavia software.
• Conducted regular data audits to ensure accuracy and integrity.
• Ensured compliance with regulatory and organizational standards.
• Reported findings, updates, and insights to the manager and director through email.
• Provided regular updates on all data-related activities and system performance.
• Maintained proper records and supported accurate data management processes.
• Assisted in identifying errors and improving overall data quality.
• Coordinated with relevant teams to ensure timely reporting and smooth workflow.

International Business Coordinator - SBT Japan Co. Karachi - Karachi

(2017-08 - 2019-02)

• Managed sales operations across 15 regions of the United States.
• Sold vehicles including cars, trucks, buses, and heavy machinery to clients in target markets.
• Communicated with clients and guided them through the sales process.
• Coordinated vehicle sales and shipment processes from Japanese ports.
• Provided personalized customer service according to each client's needs.
• Handled price negotiations and followed up with prospective buyers.
• Built and maintained strong relationships with customers to encourage repeat business.
• Prepared sales documents, quotations, and related transaction records.
• Worked closely with internal teams to ensure smooth delivery and customer satisfaction.
• Monitored market demand and identified potential buyers in different regions.
• Resolved client concerns professionally and ensured timely responses to inquiries.

Master of Business Administration - Finance - Shah Abdul Latif University, Khairpur (2019-01 - 2020-12)

Bachelor of Commerce (Honors) - Business / Commerce General - Shah Abdul Latif University, Khairpur (2013-01 - 2017-12)

Diploma in Information Technology - Information Technology - COMSATS Institute Sukkur (2010-01 - 2011-12)