Admin & Finance Officer - Inspire Pakistan UCH - Karachi Office - Karachi
(2026-01)
GIZ Funded Project on Livelihood Skill Development
- Manage overall administrative activities.
- Ensure efficient office management, documentation, and record keeping.
- Develop and implement administrative policies and procedures.
- Review and verify petty cash, utility bills, and operational expenses before approval.
- Identify opportunities for cost savings in facility maintenance, transport, and office supplies.
- Verify all vendor invoices against delivery receipts and purchase orders to ensure accuracy before processing.
- Ensure all administrative financial records are organized and ready for internal or external audits.
- Oversee maintenance of office building, and utilities.
- Ensure proper functioning of electricity, generators, HVAC, and water supply.
- Coordinate repairs, renovations, and vendor services.
- Supervise security staff and ensure factory safety protocols.
- Monitor entry/exit systems and visitor management.
- Safety and security including conducting fire safety drills.
- Manage company vehicles, fuel consumption, and driver schedules.
- Ensure timely transportation for staff and goods (if applicable).
- Handle procurement of administrative supplies and services.
- Monitor vendor performance and payments.
- Supervise admin staff including peons, cleaners, drivers, and security personnel.
- Manage attendance, discipline, and performance of admin team.
Admin & HR Officer - PostEx Global Sukkur Hub - Sukkur
(2025-02 - 2026-01)
- Manage day-to-day administrative and HR operations to ensure smooth office functioning.
- Supervise office management activities including, maintenance, and procurement.
- Handle employee attendance, leave records, payroll coordination, and staff documentation.
- Assist in recruitment processes including job posting, shortlisting, interviews, and onboarding of new employees.
- Maintain employee files, HR databases, contracts, and confidential records in compliance with company policies.
- Develop and implement HR policies, SOPs, and administrative procedures.
- Coordinate employee performance evaluations, training sessions, and development programs.
- Monitor office budgets, vendor payments, utility bills, and administrative expenses.
- Ensure compliance with labor laws, organizational policies, and workplace regulations.
- Manage office supplies, inventory, and vendor coordination to maintain operational efficiency.
- Organize meetings, official events, travel arrangements, and internal communications.
- Prepare administrative and HR reports for senior management review.
Admin & Finance Officer - Community World Service Asia CWSA INGO
(2022-01 - 2025-01)
- Arrangement of meeting with local district administration.
- Coordinate meetings with local district administration and relevant government stakeholders.
- Establish and maintain effective filing systems and documentation processes.
- Supervise warehouse operations, including stock handling and inventory management.
- Prepare regular reports on office expenditures and administrative costs.
- Manage petty cash, including disbursement, reconciliation, and accurate record-keeping.
- Identify, liaise, and coordinate with local vendors and service providers.
- Arrange quotations and process invoices for the procurement of goods and services.
- Oversee miscellaneous office expenses, including groceries, stationery, and printing supplies.
- Maintain detailed and accurate records of expenditures, receipts, and invoices.
- Monitor and manage the maintenance of office and rented vehicles.
- Prepare monthly vehicle fuel consumption and usage reports.
- Arrange hotel accommodations, transportation, and travel logistics for staff and consultants.
- Conduct capacity-building sessions for drivers, focusing on safe driving practices and compliance.
- Facilitate documentation and onboarding processes for newly hired staff.
- Maintain comprehensive and up-to-date personal files for all staff members.
- Coordinate staff clearance procedures and ensure completion of all required formalities.
- Perform any other task assigned by Manager.
Admin & Accounts Assistant - Nai Zindagi Trust COPC Sukkur - Sukkur
(2019-10 - 2022-12)
- Provide general administrative support to office staff and management.
- Maintain office files, records, and documentation in an organized manner.
- Handle incoming and outgoing emails, letters, courier, and phone calls.
- Manage office supplies and ensure timely purchasing of stationery and other materials.
- Support scheduling of meetings, workshops, and events.
- Prepare meeting agendas, attendance sheets, and minutes when required.
- Assist in travel and accommodation arrangements for staff and visitors.
- Maintain inventory of office assets, furniture, and equipment.
- Support procurement processes by collecting quotations and preparing basic documents.
- Ensure proper maintenance of office premises and coordinate with vendors/service providers.
- Assist in preparing administrative reports and monthly office updates.
- Maintain staff attendance, leave records, and other routine HR/admin documents if assigned.
- Support field teams with administrative and logistical arrangements.
- Ensure compliance with NGO policies, procedures, and donor requirements.
Data Management Officer - Regional Blood Center Sukkur - Sukkur
(2019-03 - 2019-10)
- Supervised all data systems and networks to ensure smooth daily operations.
- Monitored system functionality and resolved issues to maintain efficiency.
- Generated daily blood donor reports using Zaavia software.
- Conducted regular data audits to ensure accuracy and integrity.
- Ensured compliance with regulatory and organizational standards.
- Reported findings, updates, and insights to the manager and director through email.
- Provided regular updates on all data-related activities and system performance.
- Maintained proper records and supported accurate data management processes.
- Assisted in identifying errors and improving overall data quality.
- Coordinated with relevant teams to ensure timely reporting and smooth workflow.
International Business Coordinator - SBT Japan Co. Karachi - Karachi
(2017-08 - 2019-02)
- Managed sales operations across 15 regions of the United States.
- Sold vehicles including cars, trucks, buses, and heavy machinery to clients in target markets.
- Communicated with clients and guided them through the sales process.
- Coordinated vehicle sales and shipment processes from Japanese ports.
- Provided personalized customer service according to each client's needs.
- Handled price negotiations and followed up with prospective buyers.
- Built and maintained strong relationships with customers to encourage repeat business.
- Prepared sales documents, quotations, and related transaction records.
- Worked closely with internal teams to ensure smooth delivery and customer satisfaction.
- Monitored market demand and identified potential buyers in different regions.
- Resolved client concerns professionally and ensured timely responses to inquiries.
