Subhan Shahid

Accomplished Administrative Officer with 5+ years of progressive experience leading office operations, HR administration, procurement, and vendor management across corporate and entrepreneurial environments. Demonstrated success streamlining administrative workflows, improving operational efficiency by up to 25%, and maintaining full compliance across HR documentation, financial records, and audit requirements. Skilled in staff coordination, budget monitoring, scheduling, and cross-functional communication, with a consistent record of building efficient systems that reduce cost and improve service delivery.

Combines strong business acumen from independently founding and operating a retail enterprise with disciplined corporate administration experience, including report preparation, meeting coordination, and executive support. Recognized for professionalism, discretion, and the ability to manage competing priorities in fast-paced, deadline-driven environments. Seeking to bring proven administrative leadership to a multinational organization.

Admin Officer - Hexaclicks - Lahore

(2024-02 - 2026-06)

• Directed daily administrative operations for a 50+ employee organization, improving overall workflow efficiency by 25% through process redesign and task standardization.
• Managed end-to-end HR administration, including employee records, attendance tracking, and onboarding documentation, achieving 100% compliance with company policy.
• Led vendor coordination and procurement of office supplies and equipment, reducing operating costs by 15% through contract renegotiation and inventory control.
• Prepared executive-level reports, presentations, and official correspondence, supporting senior management in strategic decision-making.
• Coordinated meeting logistics, scheduling, and calendar management for the leadership team, ensuring efficient use of executive time.
• Supervised support staff and facilities operations, maintaining a safe, organized, and fully functional office environment.
• Managed petty cash disbursement and monthly expense reconciliation, maintaining zero-discrepancy financial records across all transactions.
• Served as primary point of contact for internal and external stakeholders, strengthening cross-departmental communication and service delivery.

Entrepreneur / Business Owner - Own Garment Business - Lahore

(2018 - 2023)

• Founded and independently managed a garment manufacturing business, overseeing all administrative, financial, and operational functions from inception to scale.
• Directed procurement and vendor negotiations for raw materials, achieving consistent cost savings through strategic sourcing relationships.
• Managed full-cycle bookkeeping, invoicing, and financial record-keeping, delivering accurate and timely reporting to support business decisions.
• Supervised production staff and quality control processes, achieving 100% on-time order fulfillment across all client contracts.
• Built and maintained long-term client relationships, generating a steady pipeline of repeat business and referrals.
• Coordinated day-to-day business operations, including scheduling, logistics, and customer service, ensuring smooth daily functioning.

Admin Officer - Brand Circle - Lahore

(2017-09 - 2018-02)

• Managed office administration, including document control, filing systems, and business correspondence for a growing organization.
• Coordinated scheduling, meeting logistics, and agenda preparation for management and cross-functional teams.
• Facilitated communication between departments, improving workflow coordination and reducing turnaround time on internal requests.
• Maintained visitor logs and daily attendance records, supporting core HR and office operations.
• Assisted in maintaining office supplies inventory and coordinating vendor deliveries.

Data Entry Operator (Internship) - Breakout - Lahore

(2017-01 - 2017-03)

• Entered and maintained high-volume data across company databases and spreadsheets with a high degree of accuracy.
• Audited existing records to identify and correct data discrepancies, improving overall data integrity.
• Supported the administrative team in organizing physical and digital filing systems.
• Assisted with general office tasks, contributing to smooth daily operations during the internship placement.

B.A. - Political Science - University of the Punjab (2020)

F.A. (Intermediate) - BISE Lahore (2017)

Matriculation (10th Grade) - BISE Lahore (2015)