Subtain Khan

Procurement & Supply Chain Professional with 5+ years of experience managing multi-million-dollar global IT and industrial procurement across NA, EMEA, APAC, and LATAM. Currently driving international procurement of electronic equipment and IT hardware at Ziz Tech Pvt Ltd, supporting UK, EU, and US markets. Previously led end-to-end IT asset procurement and operations for 150+ US enterprise clients at Firstbase an AppDirect Company, sustaining 95%+ on-time delivery.

Strong track record in vendor analysis and onboarding, strategic sourcing, cross-functional collaboration, and executive-level reporting to Directors and CEO.

Deputy Manager – Procurement at Ziz Tech Pvt Ltd (2025-10 – Present)

• Lead international procurement of electronic equipment and IT hardware for UK, EU, and US regions, managing end-to-end sourcing, vendor contracting, and cross-border deployment operations.
• Drive strategic vendor analysis, evaluation, and onboarding, establishing a qualified supplier base aligned with regional compliance, quality, and commercial standards.
• Develop and present procurement performance dashboards, market intelligence reports, and cost optimization proposals to Directors and CEO, supporting data-driven decision-making at the executive level.
• Manage RFQ/RFP processes, supplier negotiations, and contract execution to secure optimal pricing, lead times, and service-level agreements across international markets.
• Collaborate with operations, finance, and logistics teams to ensure seamless hardware deployment and fulfillment, maintaining high on-time delivery performance across all regions.
• Implement procurement governance frameworks, SOP documentation, and KPI tracking to drive process standardization and continuous improvement within the procurement function.
• Coach and guide junior procurement team members, fostering capability development and ensuring alignment with best practices and organizational procurement policies.

Operations Success Lead at AppDirect LLC (Firstbase) (2024-10 – 2025-10)

• Led global IT procurement and operations across North America, EMEA, APAC, and LATAM, ensuring timely hardware and asset deployment for 100+ enterprise and mid-market clients.
• Managed end-to-end procurement lifecycle including demand planning, vendor onboarding, RFQs, purchase order management, contract compliance, logistics execution, and inventory reconciliation.
• Achieved and sustained 95%+ on-time delivery (OTD) by optimizing procurement workflows, order prioritization, SLA tracking, and exception management, improving customer satisfaction.
• Directed vendor management and supplier performance programs with OEMs, distributors, dropship partners, and 3PL providers, enforcing SLAs, lead times, and pricing agreements.
• Proactively resolved global supply chain disruptions by coordinating with vendors on backorders, allocation constraints, shipping delays, and customs issues.
• Enhanced supply chain resilience through hybrid fulfillment leveraging drop shipping, regional warehousing, buffer stock planning, and alternate sourcing models.
• Collaborated cross-functionally with Operations, Finance, IT, CX, and Sales teams to resolve complex procurement, billing, asset tracking, and fulfillment challenges.
• Drove process improvement using data analytics and KPI dashboards, reducing fulfillment cycle time and eliminating procurement bottlenecks.

Senior Officer – Direct Purchasing & Procurement at Dawlance | Arçelik Pakistan Pvt Ltd (2024-03 – 2024-10)

• Managed end-to-end procurement of local and imported raw materials (sheet metal, PCB boards, resin, electrical and mechanical components), ensuring uninterrupted appliance production.
• Executed strategic sourcing, supplier evaluations, RFQs, cost analysis, and contract negotiations to achieve optimal pricing, quality, and delivery timelines.
• Collaborated with R&D, Production, Quality, and Engineering teams on Material Improvement Program (MIP) projects, achieving 3% annual cost reduction through localization and value engineering.
• Conducted market intelligence and trend analysis to anticipate price fluctuations, identify supply risks, and implement risk mitigation measures.
• Coordinated import procurement with freight forwarders, customs clearing agents, and logistics partners, ensuring regulatory compliance and documentation accuracy.

Assistant Manager – Planning & Operations Management at Changan Pakistan Pvt Ltd (2023-07 – 2024-02)

• Delivered 5 key operational reports weekly; conducted downtime analysis, reducing unit loss by 15% and improving production continuity.
• Developed N+1 production plans monthly with 98% adherence; prepared N+1 & N+2 capacity plans, improving forecast accuracy by 20%.
• Monitored JVC shipments and coordinated with procurement/logistics, reducing shipment discrepancies by 10% and achieving 95% on-time delivery.
• Updated and maintained 13 QMS SOPs, achieving ISO 9001:2015 compliance certification. Improved MRS creation efficiency by 20% through PxP PPC module design.
• Resolved 7 CBU Yard audit discrepancies worth 266 lacs PKR, achieving 100% stock accuracy.

Assistant Manager – Product Development & Procurement at Changan Pakistan Pvt Ltd (2022-06 – 2023-07)

• Executed purchase orders aligned with cost, quantity, and delivery objectives; maintained purchase records and daily backorder reports.
• Facilitated supplier liaison for new projects; managed contract negotiations to optimize pricing and commercial terms.
• Conducted cost analysis, supplier performance evaluation, and collaborated with Finance and Sales for continuous improvement.
• Ensured timely order processing and maintained positive supplier relationships, resolving pricing, quality, and invoicing issues.

Trainee Engineer – Product Development at Changan Pakistan Pvt Ltd (2021-06 – 2022-06)

• Reviewed designs and conducted feasibility analyses, improving localized product viability by 15%; ensured TAA regulatory compliance.
• Reduced project timelines by 20% and improved supplier reliability by 25% through strengthened relationships and proactive coordination.

Application & Procurement Engineer at Greaves Pakistan (Ghulam Faruque Group) Pvt Ltd (2020-10 – 2021-06)

• Developed techno-commercial proposals for industrial pumping solutions; performed technical evaluations to meet performance and efficiency standards.
• Managed end-to-end Procure-to-Pay (P2P) lifecycle, led supplier negotiations, and oversaw project execution and commissioning activities.
• Conducted market research and competitor analysis to identify new business opportunities and support product portfolio expansion.

MS in Supply Chain & Logistics Management – NEDUET Karachi, Pakistan

Diploma in Data Analytics & Business Intelligence – Institute of Emerging Careers

BE in Materials & Metallurgical Engineering – NEDUET Karachi, Pakistan