Syed Ashraf

Dynamic HR, Administration, Facilities, and Fleet Management professional with 15+ years of experience across multinational and regional organizations in Pakistan and the UAE. Skilled in HR Business Partnering, talent acquisition, workforce planning, employee relations, performance management, HR operations, and compliance. Experienced in facilities management, vendor management, procurement, fleet operations, asset management, and cost optimization.

Proficient in SAP, SAP Ariba, HRIS, Work Day and reporting systems, with a strong ability to improve processes, manage stakeholders, and deliver operational excellence.

Admin, Facilities & Fleet-CREFM OVERSEER(Pakistan) at Syngenta Pakistan (2024-08 – Present)

Syngenta is a Agriculture global company with headquarters in Switzerland. 30,000 employees, in more than 90 countries are working to transform how crops are grown and protected.

• Manage the upkeep of Capex and equipment, supplies, internal, external work PO using SAP, ARIBA and coordinate administrative PO/PR with CBRE team streamline processes.
• Managed end to end vendor relationships, processed vendor invoices and verified supporting documentation for accuracy and compliance with company policies.
• Coordinate with drivers, schedule and vehicle requirements, ensuring vehicles are available for staff pick and drop, business operations
• Coordinate with HR and manage vehicle allocation for new employees based on role requirements.
• Process and issue fuel cards for newly onboarded staff in a timely manner, maintain accurate records of vehicle assignments and fuel card distribution.
• Responsible for maintaining and updating telematics devices while coordinating with the global vendor GreenRoad for troubleshooting, upgrades, Payments and continuous operational support.
• Maintaining dashboard for the fleet purchase plan, forecasting CapEx, and monitoring fleet expiry to ensure timely renewals, Maintenance, Vendor management and cost efficiency.
• Maintain an accurate and up to date master Dashboard for all TOT and perk vehicles across the country.
• Managing vehicle insurance, Tax, registration and any government require document.
• Process for end to end process of Vehicle Buyback, Auction, payments and support finance for assets disposal.

HR Generalist & Admin Manager at THE HORECA STORE & RAPID SUPPLIES GENERAL TRADING LLC (2022-08 – 2024-07)

GCC Based Company

• Managed end to end recruitment, onboarding, and talent acquisition processes to attract and retain skilled employees.
• Partnered with business leaders on workforce planning, manpower requirements, and HR strategy alignment.
• Handled employee relations, grievances, disciplinary matters, and policy implementation.
• Maintained HR records, HRIS data, reports, and workforce analytics for effective decision-making.
• Led employee engagement, retention, performance management, and development initiatives.
• Ensured compliance with company policies, HR practices, and labor regulations.
• Improved HR processes through cross-functional collaboration and operational efficiency
• Oversee all office operations and facilities; manage vendor contracts, supplies, and services; ensure workplace safety and compliance; develop office policies; handle budgeting and financial planning; and supervise administrative staff.

HR & Admin Manager at Al Marhaba Car & Bikes Rental LLC & ZEE HR (2018-08 – 2021-04)

Food Deliveries/E-Commerce Deliveries/ Courier Deliveries.

• Managing employee grievances, conflicts, and overall morale.
• Handling recruitment, selection, and onboarding processes.
• Process payroll, benefits, attendance, and record-keeping.
• Overseeing performance appraisal systems and talent development.
• Ensuring adherence to labor laws and regulations.
• Obtaining and renewing employment visas, work permits, and residence permits for expatriates and their dependents.
• Maintaining accurate records of expatriate-related documents.
• Handling office supplies, equipment, any administrative task and facilities.
• Streamlining administrative tasks and procedures.
• Controlling office expenses and creating budgets.
• Manage fleet size around 650 units, Maintenance, vender management, capex, leasing and government compliance.

Operations Supervisor at KANA GROUP (2012-12 – 2018-06)

Luxury Restaurant Chain

• Oversees daily restaurant operations, handles cash counter management, including cash registers closing and cash deposits.
• Vendor management and vendor payments.
• Prepares each restaurant sales and payroll reports.
• Talent acquisition, Onboarding, off boarding, Attendance, Payroll, visa renewals and medical checks.
• Manages visa related documentation and updates.
• Handles employee visa and labor permit renewals.
• Performance management.

Bachelors in Commerce – Govt Commerce & Economics College of PIDC

Certification in Banking & Insurance – Pakistan Institute of Professional Sciences

Certification in Person in Charge PIC L-3 – High Field (Middle East & Asia)

Certification in EHRCP – Empower HR Community Pakistan