Usman Khan

Tasked for the complete administrative responsibility for the newly started blending plant administration management, i.e. security and surveillance, Administration block electrical appliance fixation, civil work, office décor, fleet management, site team foreigner guests accommodation and logistics arrangements, labor, EOBI, Social security issue handlings, HSE support as per state requirement, budgets and SOP preparation and implementation for the administrative controls of the plant.

Deputy Manager Administration - Hi-Tech Lubricants Ltd.

(2007-08 - 2017-09)

Tasked for the complete administrative responsibility for the newly started blending plant administration management, i.e. security and surveillance, Administration block electrical appliance fixation, civil work, office décor, fleet management, site team foreigner guests accommodation and logistics arrangements, labor, EOBI, Social security issue handlings, HSE support as per state requirement, budgets and SOP preparation and implementation for the administrative controls of the plant.

• Implementation of CSR policy Annual budgets preparation
• Served to design basic HR structure and inputs to development HR system for corporate office
• Served to design Administrative SOPs & develop system Protocol arrangements for foreign Principals
• Systemize ESSI, EOBI & develop PR with Government Institutions
• Develop contacts & negotiate corporate deals with vendors, hotels
• HSE system implementation and applying all implications as per ISO standards includes Corporate office / Warehouses ISO certifications requirement execution
• Systemized Fleet management system & report for analysis & budgeting
• Logistical arrangements e.g. Annual Meetings, Conferences, Corporate Ifftars/Dinners
• Security implementation / forecast / analysis as per future requirements e.g. armed guards / security surveillance / security cameras monitoring
• Local Procurement Travel arrangements
• General R&M and improvement of Office vicinity
• Manage Fixed Assets register & All Insurances
• Preparation of company leasing contracts
• Nominated for Administrative Budget & Planning (Central, South & North Regions)

Administrative Coordinator - DESCON Engineering Ltd.

(2005-07 - 2007-08)

• Served to design Administrative SOPs & develop system
• Systemize ESSI, EOBI & develop PR with Government Institutions
• Develop contacts & negotiate corporate deals with vendors, hotels
• HSE system implementation with the collaboration of HSE department and applying all implications as per ISO standards in Factory vicinity
• ISO certifications requirement implementation
• Systemized Fleet management and transport system for over 2000 staff
• Logistical arrangements e.g. Annual Meetings, Conferences, Corporate functions
• Security implementation / forecast / analysis as per future requirements e.g. armed guards / security surveillance
• Travel arrangements
• General R&M House Keeping and Maintenance of Factory
• To fulfill the standards requirements of labor / staff

Executive Secretary / Administrator - Gulistan Group of Companies

(2004-05 - 2005-07)

• Procurement related to local/import
• Fleet Management & R&M
• Reporting for ongoing production
• Reporting for ongoing import/export
• Follow up of Mill insurance related issues
• Logistical arrangements
• Travel arrangements
• Coordination with foreign clients

Sr. Administration Officer - Shirkat Gah – Womens Resource Centre (NGO)

(1996-07 - 2004-04)

In the capacity development initial IT system includes Exchange Server & Network and conduct trainings for users

• Deals Petty Cash
• Travel Arrangements
• Maintain HR Records & system implementations
• Supervision of R&M Work
• Maintain Assets records
• Fleet Management
• All types of Insurance e.g. vehicles, building, cash in safe & transit, assets

Bachelors - Islamia College Civil Line, Lahore

Intermediate - Islamia College Civil Line, Lahore

Matric - Government High School, Chauburji Garden