Ya Rabbana

Professional with diverse experience in Admin, procurement, operations, inventory management, and sales holding bachelor's degree in Commerce & Computer science with 20+ years of experience in Education, Banking, Insurance, & Telecommunication Industry.

Admin & Procurement Assistant Manager at Sveston Watches (2024-01 – Present)

• Oversee administrative and procurement operations for Sveston Watches, supporting both corporate and retail network functions.
• Manage procurement activities including vendor selection, purchase order processing, price negotiation, and supplier performance evaluation to ensure cost-effective purchasing and timely deliveries.
• Supervise maintenance and operational support for multiple retail kiosks, ensuring optimal functionality, cleanliness, and brand presentation standards.
• Monitor and manage Security with access control system manually and web of head office entry/exit, warehouses and managing a 45kW solar power system installed across facilities, ensuring efficiency, routine maintenance, and uninterrupted power supply to reduce energy costs.
• Collaborate with internal departments and external contractors to streamline logistics, equipment repairs, and kiosk relocations or upgrades.
• Maintain accurate procurement and inventory records, ensuring transparency and efficiency in stock management and vendor invoicing.
• Assist in budget planning, expense tracking, and procurement forecasting to align purchasing activities with company financial goals.
• Ensure compliance with internal policies and external regulatory requirements in procurement, contracts, and vendor management.
• Prepare and present regular reports to senior management covering procurement KPIs, kiosk maintenance status, and security updates.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Administration

• Facilities Management: Overseeing the maintenance, cleanliness, and security of the office premises, leading the team of 55 building maintenance, cctv surveillance and janitorial staff.
• Supplies Management: Procuring and managing office supplies such as stationery, equipment, and furniture.
• Vendor Management: Negotiating contracts with vendors and ensuring timely delivery of services.
• Budgeting: Managing the budget for administrative expenses and ensuring cost-effectiveness.
• Health and Safety Compliance: Ensuring compliance with health and safety regulations in the workplace, handling health and life insurance matters with insurance company and hospitals & reimbursement, also dealing with general insurance for assets.
• Overseeing the fire & safety measures (fire hydrant system and fire suppression & fire extinguishers).
• Market Research: Keeping abreast of market trends and changes in supplier offerings to make informed decisions.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Inventory Planning and Control

• Develop and implement strategies to plan and control overall inventory.
• Monitor and maintain appropriate stock levels while minimizing holding costs.
• Regularly assess and adjust inventory management processes to enhance efficiency and accuracy.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Forecasting

• Utilize historical data and demand analysis to forecast inventory requirements.
• Collaborate with relevant departments to anticipate upcoming inventory needs and changes.
• Implement effective inventory forecasting techniques to prevent stockouts and overstock situations.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Procurement

• Coordinate with procurement teams to ensure timely and cost-effective sourcing of inventory items.
• Evaluate suppliers, negotiate contracts, and establish strong vendor relationships.
• Monitor supplier performance and lead times to facilitate timely inventory replenishment.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Inspections

• Develop and implement inspection procedures to ensure the quality and accuracy of incoming inventory.
• Collaborate with inspection teams to identify and resolve inventory discrepancies.
• Enforce quality control measures to maintain high inventory standards.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Cost Controlling

• Analyze inventory-related costs and identify opportunities for cost reduction.
• Monitor and control inventory carrying costs, including storage, insurance, and depreciation.
• Implement cost-saving measures while maintaining inventory integrity.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Inventory Audit

• Plan and conduct regular inventory audits to ensure accuracy and compliance with established standards.
• Identify discrepancies and implement corrective actions to maintain data integrity.
• Prepare and present audit reports to management for review and decision-making.

Assets Auditor / Admin & Inventory Manager at Indus University (2017-01 – 2024-12)

Reporting

• Prepare and submit weekly and monthly reports detailing inventory status, procurement activities, and cost analysis.
• Provide data-driven insights and recommendations to support strategic decision-making.
• Utilize inventory management software and tools to generate accurate reports and forecasts.

Business Development Executive at Soneri Bank (2013-01 – 2017-12)

• Market new business opportunities in the individual and corporate sectors.
• Provide financial solutions in Car Finance.
• Offer investment solutions through Bancassurance.
• Maintain daily MIS reports.

Personal Banking Consultant at Faysal Bank (2012-01 – 2013-12)

• Financial Solutions: Offer and tailor financial solutions, including personal loans, running finance, and credit cards, to meet the unique needs of corporate sector clients.
• Client Relations: Build and maintain strong relationships with corporate sector clients, providing guidance and support in managing their personal banking needs.
• Compliance: Ensure compliance with all banking regulations and policies while facilitating financial transactions and managing client accounts.

Business Development Officer at Mobilink Telecom (2010-01 – 2012-12)

• Identify and Target New Market Opportunities.
• Prospect and Engage Potential Clients.
• Promote and Close Sales.
• Stay Informed on Product Knowledge.
• Monitor Market Trends and Analysis.
• Maintain Records and Generate periodic reports.

Operations In-charge at American Life Insurance (2007-01 – 2009-12)

Customer Handling and Meetings

• Act as the primary point of contact for customer inquiries and issues.
• Conduct meetings with clients to address their concerns and provide assistance.

Operations In-charge at American Life Insurance (2007-01 – 2009-12)

Technical Matters and Processing

• Handle technical matters related to insurance policies after processing.
• Ensure the accuracy and efficiency of all policy-related transactions.

Operations In-charge at American Life Insurance (2007-01 – 2009-12)

Correspondence with Regional Office (UAE):

• Manage communication and correspondence with the regional office in the UAE.
• Coordinate and exchange information with the regional office to support operational efficiency.

Operations In-charge at American Life Insurance (2007-01 – 2009-12)

Branch Visits for Training and Counseling:

• Conduct visits to various branches for training and counselling sessions.
• Assist marketing and sales staff with technical and operational support.

Operations Executive at Jubilee Life Insurance (2004-01 – 2007-12)

Customer Handling and Meetings

• Act as the primary point of contact for customer inquiries and issues.
• Conduct meetings with clients to address their concerns and provide assistance.

Operations Executive at Jubilee Life Insurance (2004-01 – 2007-12)

Technical Matters and Processing

• Handle technical matters related to insurance policies after processing.
• Ensure the accuracy and efficiency of all policy-related transactions.

Operations Executive at Jubilee Life Insurance (2004-01 – 2007-12)

Correspondence with Regional Office (UAE):

• Manage communication and correspondence with the regional office in the UAE.
• Coordinate and exchange information with the regional office to support operational efficiency.

Operations Executive at Jubilee Life Insurance (2004-01 – 2007-12)

Branch Visits for Training and Counseling:

• Conduct visits to various branches for training and counselling sessions.
• Assist marketing and sales staff with technical and operational support.

Bachelor of Computers Science in Computer Science – University of Sindh (2003-01)

Bachelor of Commerce in Commerce – University of Karachi (1999-01)