Document Control Officer cum Admin & Payroll at Light Art Stone Polystyrene Forms Industry Dubai UAE (2020-08 – 2023-02)
Managed document control, administration, and payroll functions in an industrial manufacturing setting.
- Maintained employee records and updated all accounts related to salaries, benefits, and attendance
- Assisted with hiring and training new staff, especially for office and technical roles
- Helped manage daily tasks in both accounts and HR departments
- Prepared payroll, handled employee compensation, and managed basic benefits tasks
- Supported employees with work issues and helped resolve day-to-day concerns
- Ensured all employee and company records remained confidential and well-organized
- Provided administrative support such as managing schedules, meetings, payroll entries, and training sessions
- Trained new staff and conducted onboarding and orientation programs
- Collected updates on labor and immigration rules and shared them with management
- Handled visa applications and followed up to ensure smooth and timely processing
- Made sure business licenses and permits were renewed and up to date
- Represented the company at external offices like embassies, airports, police stations, and government departments
Admin & Warehouse Supervisor at Labelle Chocolate & Flowers Dubai UAE (2018-06 – 2020-07)
Supervised accounting and warehouse operations for a chocolate and flowers retail business.
- Managed daily accounting tasks, including invoicing, petty cash, and expense tracking
- Maintained accurate records of incoming and outgoing stock in the warehouse
- Supervised inventory levels, conducted regular stock audits, and prepared inventory reports
- Coordinated with suppliers and logistics companies for timely deliveries and dispatches
- Ensured all accounting records and warehouse documentation were properly filed and updated
- Handled cash transactions, prepared bank deposits, and reconciled daily balances
- Monitored and controlled stock movements to prevent loss, damage, or shortages
- Assisted in preparing monthly financial summaries and reports for management
- Maintained cleanliness and organization of the store/warehouse for smooth operations
- Oversaw the receiving and issuing of goods and verified delivery notes against purchase orders
- Worked closely with sales and procurement teams to ensure stock availability and accuracy
- Ensured compliance with company policies and local UAE regulations in both accounts and store operations
Administrative Staff Supervisor at Al Sham King Restaurant USO Dubai UAE (2017-02 – 2018-05)
Supervised administrative operations and staff management for a restaurant establishment.
- Maintained up-to-date employee records, including attendance, leaves, and personal information
- Assisted with onboarding new staff and coordinating orientation sessions
- Handled daily administrative tasks such as managing office supplies, emails, and internal communication
- Scheduled meetings, prepared agendas, and kept minutes of staff discussions
- Supported HR with leave tracking, staff notices, and basic payroll coordination
- Ensured office policies and procedures were communicated and followed by all employees
- Helped organize training sessions, team events, and staff development activities
- Acted as a point of contact between staff and management for day-to-day issues
- Managed staff documentation, including contracts, ID cards, and other official paperwork
- Maintained a clean, organized, and professional office environment
- Assisted in coordinating travel arrangements and accommodations for staff when needed
- Monitored staff punctuality and attendance, and provided reports to management
Procurement Officer at Pride Motorcycle Factory Mirpur AJ&K (2014-03 – 2016-11)
Managed procurement of motorcycle components, raw materials, and spare parts for manufacturing operations.
- Managed the procurement of motorcycle components, raw materials, and spare parts to support production needs and maintain production schedules
- Negotiated with domestic and international suppliers to secure competitive pricing, quality assurance, and timely deliveries of motorcycle parts
- Developed and maintained strong relationships with key suppliers, ensuring high-quality standards for parts such as engines, tires, frames, and electrical components
- Conducted market research to identify new suppliers, evaluate product quality, and assess cost-effectiveness for motorcycle manufacturing
- Monitored inventory levels for critical parts and materials, ensuring no production delays while avoiding excess stock
- Worked closely with the production and engineering teams to forecast material requirements and align procurement with manufacturing goals
- Ensured adherence to company procurement policies, industry regulations, and quality standards in all procurement activities
- Managed purchase orders, tracked deliveries, and resolved any discrepancies between ordered and received goods
- Evaluated supplier performance and collaborated on improving sourcing strategies to reduce costs and improve quality
- Generated regular procurement reports for management, tracking supplier performance, cost savings, and material availability
IT Officer / Data Entry Software at Bismillah Cash & Carry, Mirpur, AJ&K (2013-02 – 2014-02)
Managed IT systems and data entry operations for a retail cash and carry store.
- Managed and maintained the store's IT systems, ensuring smooth operation of hardware and software used for inventory, sales, and customer transactions
- Assisted in the implementation and troubleshooting of POS (Point of Sale) systems to ensure efficient checkout processes
- Monitored and updated inventory records using data entry software, ensuring accurate stock levels and product information
- Supported data entry tasks, inputting product details, pricing, and promotional information into the system
- Generated and analyzed sales and inventory reports to help management track stock levels, sales performance, and reorder needs
- Ensured that all software and data systems were secure, performing regular backups and software updates
- Trained staff on how to use IT systems and data entry software effectively to streamline store operations
- Troubleshot and resolved any technical issues related to IT equipment, software, or data management to minimize downtime
- Worked closely with the management team to implement new software features and enhancements based on operational needs
- Assisted with customer data entry, processing orders, and updating customer information in the database for loyalty programs
- Ensured compliance with company data security policies and handled sensitive customer and sales data with confidentiality
Personal Assistant/Secretary to the Medical Superintendent at Mohi-ud-Din Islamic Medical College, Mirpur, AJK (2012-01 – 2013-01)
Provided administrative and secretarial support to the Medical Superintendent of a medical college.
- Managed the Medical Superintendent's calendar, scheduling appointments, meetings, and coordinating travel arrangements
- Organized and maintained confidential medical records, correspondence, and documents for easy access and retrieval
- Coordinated communication between the Medical Superintendent and other healthcare professionals, staff, and external stakeholders
- Drafted, proofread, and processed official correspondence, reports, and presentations for meetings
- Acted as a liaison between the Medical Superintendent and other departments, ensuring smooth communication and timely responses
- Managed office supplies, ordered necessary medical equipment and materials, and ensured availability for the department's needs
- Assisted in organizing departmental meetings, including preparing agendas, taking minutes, and following up on action items
- Handled patient-related inquiries and directed them to the appropriate departments or individuals
- Maintained records of budgets and expenses related to medical department operations
- Ensured compliance with healthcare regulations and standards while organizing official documents and records
