Office Manager at Qiyas General Contracting LLC (2015-12 – 2023-12)
- Managed the end-to-end tender process for 2 or more numbers of projects, ensuring 100% compliance with government submission deadline
- Maintained data integrity and streamlined project workflows by managing SAP, Aconex & Maximo platforms.
- Orchestrated the lifecycle of incoming and outgoing project documentation, ensuring all correspondence was accurately tracked and filed.
- Managed online registration accounts for local government entities and ensured company profiles were updated across all client portals.
- Facilitated project continuity by processing municipality road construction permits and employee & material gate pass applications for restricted client sites.
- Managed team travel logistics, including booking flights, transport and accommodation.
- Supervised the procurement cycle to ensure timely delivery of project materials and resources process and maintained company profiles across multiple client websites.
- Directed daily office operations and served as the primary point of contact for visitors and suppliers
- Organized company events and project site visits, including the preparation of agendas and recording of detailed meeting minutes.
- Prepared and verified team timesheets and drafted professional quotations and inquiries for potential clients.
- Handled emails, incoming and outgoing documents and general correspondence
- Managed calendar and meetings of the Line Manager
- Performed administrative and support duties to all departments when needed.
Liaison Assistant I at Local Government Unit, Department: Public Employment Service Office (2013-01 – 2015-08)
- Responded to inquiries from applicants and recorded walk-in registrations and job referrals.
- Disseminated information regarding job vacancies to various schools, barangays and establishments.
- Responsible for receiving of incoming document and other memoranda
- Assisted the City Public Employment Officer in the conduct of jobs fair
- Conducted job match to applicants and various companies based on the applicant's educational qualification and experience
- Performed different office support
- Prepared reports and maintained records and files
Technical Assistant at Servicio Filipino Inc. (2012-06 – 2012-09)
- Prepared correspondence and records
- Coordinated and arranged daily work schedules and appointments
- Managed data filling systems and data entry
- Prepared and verified team timesheets
- Reviewed and verified information related to source documents, policies, claims files, salary data, etc.
- Resolved problems and/or discrepancies that have involved research and data collection
- Performed other technical tasks required by the team
