Sara Bahouth

Project Coordinator and Visual Arts Specialist with hands-on experience across cultural projects, museum operations, and creative project execution. Skilled in project planning, documentation, stakeholder coordination, reporting, and managing collection records within institutional systems. Combines a strong foundation in visual arts with practical expertise in organizing workflows, tracking deliverables, and supporting multidisciplinary teams.

Seeking to apply project coordination and operational skills within museums, galleries, and cultural institutions.

Project Coordinator at Sawaya Trading Company (2026 – Present)

• Supported the Project Manager in developing detailed project plans, timelines, and task schedules across multiple workstreams.
• Coordinated daily project activities to ensure smooth workflow and alignment with project objectives and deliverables.
• Acted as a key point of coordination between internal teams, external vendors, partners, and stakeholders.
• Organized project meetings, prepared agendas, and documented key discussions, decisions, and action items.
• Monitored project milestones, tracked task completion, and followed up with team members to ensure deadlines were met.
• Identified risks and operational challenges, escalated them in a timely manner, and supported corrective actions.
• Prepared and maintained accurate project documentation including reports, schedules, meeting minutes, and status updates.
• Coordinated logistical arrangements including scheduling, site visits, resource allocation, and supplier liaison.
• Designed and developed the company's website in alignment with the corporate identity, enhancing user experience and service presentation.

Collections & Documentation Consultant at MARCO — Ministry of Culture Project (2026 – Present)

• Performed on-site condition assessments and prepared condition reports for cultural and museum objects, following institutional formats and systems.
• Executed the registration and documentation of collection items in accordance with approved institutional and contemporary art guidelines.
• Created, updated, and maintained accurate object records within the collection management system, ensuring completeness across all required data fields.
• Achieved daily registration targets on the designated platform while maintaining accuracy and quality standards.
• Supported the development of standard processes and procedures for condition assessment, care, and documentation workflows.
• Maintained an organized digital record of all information received and produced, ensuring proper documentation and accessibility.
• Attended internal and external project meetings and provided coordination support to the project team.

Curatorial Operations Intern at Saudi Ministry of Culture — Museums Commission (2025-08 – Present)

• Systematically documented and organized museum collections using MS Excel to ensure data integrity and accessibility.
• Conducted rigorous visual and technical analysis of selected artworks to support quality control and collection management standards.
• Assisted curators in preparing strategic reference materials and media documentation for exhibitions.
• Supported the inspection and condition assessment of artworks in storage to ensure proper preservation.

Bachelor's Degree in Visual Arts — Fine Arts – Princess Nourah Bint Abdulrahman University