Office Associate

Job Overview:

We are looking for a proactive and detail-oriented Office Associate to oversee daily office operations, manage visa and work permit processes, and support financial and People administration. You will ensure smooth office operations, regulatory compliance, and a positive employee experience while coordinating with internal teams, external vendors, and government authorities.

Key Responsibilities:

Office Administration & Facilities Management

• Oversee daily office operations, including facilities, maintenance, supplies, inventory, and workplace safety.
• Coordinate with building management, vendors, and service providers to ensure smooth operations and cost efficiency.
• Support company events, travel arrangements, and employee activities.
• Serve as the main point of contact for office-related inquiries and administrative support.

Visa & Work Permit Management

• Manage end-to-end visa and work permit applications, renewals, extensions, and cancellations, including BOI and Non-B processes.
• Track visa expirations, work permit renewals, re-entry permits, and 90-day reporting to ensure timely compliance.
• Prepare and submit documentation while liaising with Immigration, the Department of Employment, and other government authorities.
• Support foreign employees with immigration requirements, relocation documentation, and dependent visas.
• Monitor regulatory changes and ensure compliance with Thai immigration and employment requirements.

Bookkeeping & Financial Administration

• Collect and verify invoices, receipts, and supporting documents for vendor payments, contractor fees, and employee reimbursements.
• Prepare weekly payment line-ups and coordinate payment processing with Finance and external accounting providers.
• Maintain accurate expense records, monitor outstanding payments, and support monthly reconciliations.
• Coordinate tax invoices, withholding tax certificates, VAT documentation, and other accounting-related paperwork.
• Ensure expense requests comply with internal approval procedures and company policies.

People Administration

• Handle employee registrations, updates, and termination notifications with the Thai Social Security Office (SSO).
• Maintain accurate employee records and support the People Team with administrative activities.

Qualifications:

• At least 2–4 years of relevant experience in office management, administration, or visa and work permit processing.
• Hands-on experience with Thai immigration procedures, work permits, and government submissions.
• Strong organizational, multitasking, and problem-solving skills with excellent attention to detail.
• Good command of Thai and English, both written and spoken.
• Proactive, reliable, service-minded, and able to work independently.
• Resilient and adaptable, with a positive attitude toward challenges and the ability to thrive in a fast-paced environment.
• Strong sense of ownership, with a can-do attitude and determination to get things done, even when faced with unfamiliar situations.

Nice to Have:

• Experience working in a multinational company.
• Familiarity with BOI visa and work permit procedures.

Benefits:

🌴 20 days of annual leave to recharge and take time for what matters.

🏡 Flexible hybrid working, with work from home every Wednesday plus 15 additional WFH days each year.

🍽️ Free lunch every Tuesday and desserts every Friday—because good food makes workdays better.

🩺 Comprehensive health insurance to support your well-being.

💰 Performance bonus of up to 2 months' salary, rewarding your impact and contributions

About Statrys:

Founded in 2019, Statrys is a fast-growing fintech company with operations in Hong Kong, Singapore, Bangkok, and Paris. We provide a suite of digital services — payment solutions, company incorporation, and accounting — built for modern, cross-border businesses.

As Statrys continues to scale across multiple jurisdictions and expand its product offering, our leads management has become a critical pillar to sustaining growth in the organization. We’re looking for a senior commercial leader to build and own the lead generation and sales enablement functions - From strategy to execution, ensuring our sales teams are equipped with the right processes, tools, content, and training to win!

Learn more about us: https://www.statrys.com