Office Associate

Job Overview:

We are looking for a proactive and detail-oriented Office Associate to oversee daily office operations, manage visa and work permit processes, and support financial and People administration. You will ensure smooth office operations, regulatory compliance, and a positive employee experience while coordinating with internal teams, external vendors, and government authorities.

Key Responsibilities:

Office Administration & Facilities Management

• Oversee daily office operations, including facilities, maintenance, supplies, inventory, and workplace safety.
• Coordinate with building management, vendors, and service providers to ensure smooth operations and cost efficiency.
• Support company events, travel arrangements, and employee activities.
• Serve as the main point of contact for office-related inquiries and administrative support.

Visa & Work Permit Management

• Manage end-to-end visa and work permit applications, renewals, extensions, and cancellations, including BOI and Non-B processes.
• Track visa expirations, work permit renewals, re-entry permits, and 90-day reporting to ensure timely compliance.
• Prepare and submit documentation while liaising with Immigration, the Department of Employment, and other government authorities.
• Support foreign employees with immigration requirements, relocation documentation, and dependent visas.
• Monitor regulatory changes and ensure compliance with Thai immigration and employment requirements.

Bookkeeping & Financial Administration

• Collect and verify invoices, receipts, and supporting documents for vendor payments, contractor fees, and employee reimbursements.
• Prepare weekly payment line-ups and coordinate payment processing with Finance and external accounting providers.
• Maintain accurate expense records, monitor outstanding payments, and support monthly reconciliations.
• Coordinate tax invoices, withholding tax certificates, VAT documentation, and other accounting-related paperwork.
• Ensure expense requests comply with internal approval procedures and company policies.

People Administration

• Handle employee registrations, updates, and termination notifications with the Thai Social Security Office (SSO).
• Maintain accurate employee records and support the People Team with administrative activities.

Qualifications:

• At least 2–4 years of relevant experience in office management, administration, or visa and work permit processing.
• Hands-on experience with Thai immigration procedures, work permits, and government submissions.
• Strong organizational, multitasking, and problem-solving skills with excellent attention to detail.
• Good command of Thai and English, both written and spoken.
• Proactive, reliable, service-minded, and able to work independently.
• Resilient and adaptable, with a positive attitude toward challenges and the ability to thrive in a fast-paced environment.
• Strong sense of ownership, with a can-do attitude and determination to get things done, even when faced with unfamiliar situations.

Nice to Have:

• Experience working in a multinational company.
• Familiarity with BOI visa and work permit procedures.

Benefits:

20 days of annual leave to recharge and take time for what matters.

Flexible hybrid working, with work from home every Wednesday plus 15 additional WFH days each year.

Free lunch every Tuesday and desserts every Friday—because good food makes workdays better.

Comprehensive health insurance to support your well-being.

Performance bonus of up to 2 months salary, rewarding your impact and contributions

About Statrys:

Founded in 2019, Statrys is a fast-growing fintech company with operations in Hong Kong, Singapore, Bangkok, and Paris. We provide a suite of digital services — payment solutions, company incorporation, and accounting — built for modern, cross-border businesses.

As Statrys continues to scale across multiple jurisdictions and expand its product offering, our leads management has become a critical pillar to sustaining growth in the organization. We're looking for a senior commercial leader to build and own the lead generation and sales enablement functions - From strategy to execution, ensuring our sales teams are equipped with the right processes, tools, content, and training to win!

Learn more about us: https://www.statrys.com