Executive Assistant

ITCON Services is seeking an experienced, proactive, and highly organized Executive Assistant to serve as a trusted partner to the President & CEO. This is a high-visibility role for someone who combines exceptional judgment with strong execution and takes pride in creating order,

anticipating needs, and ensuring important priorities move forward.

You will help the President & CEO use time intentionally, prepare for critical meetings and decisions, maintain strong follow-through, and stay focused on the relationships and high-impact activities that drive ITCON’s continued growth. The role offers direct exposure to company strategy, operations, client and partner relationships, and executive decision-making within a federal contracting and professional services environment.

What You Will Own

Executive Partnership and Prioritization

• Strategically manage the President & CEO’s complex and frequently changing calendar,

balancing meetings, deadlines, travel, preparation time, and focused work.

• Manage access to the President & CEO thoughtfully, protecting executive time while maintaining trusted relationships with employees, clients, partners, and external stakeholders.
• Conduct regular priority reviews with the President & CEO to surface immediate needs,

upcoming deadlines, competing commitments, risks, and decisions.

• Monitor items pending executive review, approval, signature, or decision and drive timely follow-through.
• Anticipate needs, identify potential conflicts early, and recommend practical solutions when priorities change.

Meetings, Communications, and Follow-Through

• Coordinate internal and external meetings, conference calls, interviews, business meals,

leadership sessions, and executive events.

• Prepare agendas, briefing materials, presentations, background information, resumes, and other materials so the President & CEO is ready for each engagement.
• Attend designated leadership and business meetings; capture accurate notes, decisions,

action items, owners, and due dates; and support follow-through.

• Prepare concise weekly executive summaries highlighting decisions required, completed activities, work in progress, risks or blockers, and upcoming priorities.
• Draft and format polished correspondence, reports, presentations, spreadsheets, charts,

and other executive materials.

Travel, Events, and Executive Logistics

• Coordinate travel, reservations, itineraries, transportation, business meals, and related executive logistics.
• Plan and coordinate leadership meetings, company events, retreats, All Hands meetings,

and other executive-sponsored activities.

• Adjust plans quickly and calmly when schedules, travel, or business requirements change.

Leadership Coordination and Special Projects

• Partner with members of ITCON’s management team to gather information, resolve open matters, and maintain continuity across executive priorities.
• Support special projects and strategic initiatives assigned by the President & CEO, bringing structure, momentum, and clear status reporting.
• Handle sensitive, confidential, and proprietary information with exceptional discretion and sound judgment.
• Provide targeted operational support when priorities require executive-office coordination.
• Take on evolving executive-office priorities consistent with the scope and level of the role.

What Success Looks Like

• The President & CEO’s calendar reflects the company’s most important priorities, with appropriate preparation and focus time protected.

• Meetings are well organized, materials are ready in advance, and decisions and follow-up items are documented and advanced.
• Critical deadlines, approvals, risks, and competing commitments are surfaced early rather than becoming last-minute surprises.
• Leadership-team coordination is responsive, professional, and consistent.
• Employees, clients, partners, and external stakeholders experience a polished and positive executive office.
• Confidential information is handled with complete discretion and mature judgment.

Required Qualifications

• 5+ years of progressive administrative or executive support experience, including direct support to a C-suite executive or senior leader.

• Demonstrated success managing complex calendars, competing priorities, executive preparation, and sensitive matters.
• Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, and

Excel.

• Exceptional written and verbal communication skills, with the ability to produce clear,

polished, executive-ready materials.

• Excellent organization, time management, and attention to detail.
• Ability to prioritize independently, anticipate needs, exercise sound judgment, and adapt quickly as priorities change.
• Consistent professionalism, discretion, composure, and a solutions-oriented approach under pressure.
• Strong interpersonal skills and the ability to build effective relationships across all levels of an organization and with external stakeholders.

Preferred Qualifications

• Bachelor’s degree or an equivalent combination of education and relevant professional experience.

• Experience supporting an executive in federal contracting, professional services,

technology, consulting, or another deadline-driven environment.

• Experience coordinating executive events, leadership meetings, or company-wide activities.
• Experience using collaboration or workflow tools such as SharePoint, OneDrive, Planner,

Power Automate, or Copilot, if applicable to the position.

• Veterans E-9 or above with prior experience supporting military leadership in a similar role are encouraged to apply for this position.

Why Join ITCON?

This is an opportunity to work closely with ITCON’s President & CEO and contribute directly to the operating rhythm of a growing federal contracting organization. You will have visibility into strategic priorities, client and partner relationships, leadership decisions, and cross-company initiatives while building a role defined by trust, ownership, and meaningful impact.

The strongest candidate will value high standards, candid communication, thoughtful service,

and the satisfaction of helping leaders and teams perform at their best.

Benefits

ITCON offers eligible employees a competitive benefits package that includes medical, dental,

and employer-paid vision coverage; employer-paid life, AD&D, short-term and long-term disability insurance; health care and dependent care FSAs; paid time off, personal leave and federal holidays; a 401(k) plan with company match; professional development opportunities;

and an Employee Assistance Program.

Equal Opportunity and Accommodation

ITCON Services, LLC is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex,

sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected class under applicable law. If you need a reasonable accommodation during the application or interview process, please contact Human Capital via Recruiting@itcon-inc.com