Executive Assistant

Company Description

TalosTitle leverages AI to read and organize title documents efficiently. Our AI extracts and organizes information from complex document formats, eliminating errors and reducing manual processes to minutes. Documents are summarized and automatically organized within our collaboration portal, with discrepancies highlighted for reviewers. TalosTitle is a trusted digital assistant that streamlines tedious tasks, allowing legal professionals to focus on their expertise.

Role Description

This is a part time or full time, remote role for an Executive Assistant. We are seeking a proactive, highly-organized Executive Assistant to support our CEO. The ideal candidate will have excellent communication skills, keen attention to detail, exceptional discretion, and a talent for multitasking in a fast-paced environment.

Responsibilities

• Manage daily schedules, appointments, and travel arrangements for executive.
• Screen and direct incoming communications and correspondence.
• Prepare presentations, reports, and documentation as needed.
• Organize meetings, take meeting notes, and follow up on action items.
• Serve as a liaison between executives, employees, clients, and stakeholders.
• Coordinate events, conferences, and off-site meetings.
• Perform confidential administrative functions and other duties as assigned.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• 3+ years’ experience as an executive assistant or in a similar role.
• Exceptional organizational skills with strong attention to detail.
• Excellent verbal and written communication.
• Mastery of calendar management tools (e.g., Google Calendar, MS Outlook).
• Proficiency in Google Workspace, and other relevant softwares.
• Proficiency in Quick Books Online.
• Ability to handle confidential information with professionalism and discretion.
• Solution-oriented with excellent problem-solving abilities.

Benefits

Salary$40K-$55K(or hourly if part time), health/dental/vision insurance and generous PTO.