Program Administration Assistant

Are you excited by the prospect of working for an organization that truly values your contributions provides opportunities for growth and development AND gives you a chance to make a difference in the lives of children and families WHAT YOU WILL DO The Program Administration Assistant is a non exempt position responsible for the day to day coordination of the Refugee Programs The position will oversee all direct service aspects of the program including assisting walk ins intake data entry report writing referrals for services community outreach and volunteer and staff recruitment Support the daily operations of the Refugee Integrated Services programs including Employment and Tiered Case ManagementProvide administrative and programmatic support to the Program Director and Program Manager as requestedMonitor client service activities related to Refugee Integrated Services and support program alignment with established objectivesSupport direct service staff volunteers and interns through coordination and administrative assistance no supervisory responsibilityDevelop and maintain relationships with social service partners to help identify and access additional resources for clientsCoordinate all in kind donations in collaboration with program staffSupport the Program Manager in ensuring assessments screenings intakes service plans and Family Self Sufficiency plans are completed and reflect client needs and goalsMaintain organized accurate client files and documentation in accordance with agency and funder requirementsEnsure payments made to or on behalf of clients are accurate and processed in compliance with Gulf Coast JFCS and funder guidelinesSupport the Program Manager with the preparation of reports for Finance and Programs as requestedSupport the Program Manager in maintaining relationships with colleges and universities related to volunteer engagement or training initiatives as neededEnter collect and submit required documentation into Gulf Coast JFCS and funder databases as directedAssist with planning and coordination of program events including outreach educational and engagement activitiesPerform other related duties as assignedWHAT WE OFFER 1967 per hour15 PTO Days per year13 Paid HolidaysMedical Dental & Vision insuranceHealthcare ConciergeFinancial Wellness ProgramDependent Care Flexible Spending AccountImmediate eligibility for 403b Savings Plan with 25 matchSupplementary Accident Hospital Indemnity and Specified Disease insurancePaid LifeAD&D insurancePet Legal and Identity Theft programsContinuous training and professional development opportunitiesMileage ReimbursementAn opportunity to make the world a better placeWHAT YOU WILL NEED High School Diploma or equivalent; plus two 2 years of relevant experience or a combination of education and life experienceBachelors degree in international studies anthropology human development or related field strongly preferredExcellent written verbal communication and interpersonal skillsAbility to deal professionally courteously and efficiently with community partners and clientsKnowledge of community organization and resourcesBilingual preferably in Dari Pashto languages spoken by the client populationKnowledge and previous experience in working with interpretation servicesProficient in Microsoft Office Suite or related softwareAbility to work under stressful client situationsAbility to lift andor to carry office supplies files household goods etc up to 25 lbs when requiredMust have a valid drivers license and current auto insurance coverage WHO WE ARE From babies to seniors Gulf Coast JFCS serves all people in need regardless of race religion culture or gender identity Our programs span a broad spectrum of human services including behavioral and mental health child welfare and adoption family support job and employment transition housing food transportation and home care assistance for the elderly Gulf Coast JFCS strives to offer opportunities to gain field experience and direct client contact hours for both Bachelors and Masters level practicum and internships For license eligible candidates we may provide both individual and group supervision from a Board Certified qualified supervisor to help fulfill state requirements at no cost to the employee depending on staff availability and scheduling capacity Gulf Coast JFCS is committed to maintaining a work environment free of harassment discrimination and inappropriate behavior Gulf Coast JFCS will not tolerate discrimination against its employees on the basis of their race color sex age religion national origin disability marital status pregnancy veteran status citizenship gender identity sexual orientation workers compensation status or any other characteristic protected by federal state or local law Background Screening Requirements It is our policy at Gulf Coast JFCS that any candidate being considered for employment must successfully complete the organizations background screening requirements including drug screening and applicable motor vehicle checks Gulf Coast JFCS is a Florida Care Provider of the Department of Children and Families DCF Agency for Health Care AHCA and the Department of Elder Affairs DOEA which requires all candidates to undergo fingerprinting through the Florida Care Provider Background Screening Clearinghouse To learn more about the Clearinghouse please visit HB531 Florida Agency for Health Care Administration Gulf Coast JFCS is an Equal Opportunity Employer Drug Free Workplace and E Verify employer