Accounts Payable Specialist - Partner Engineering and Science, Inc - Torrance, CA
(2025-03)
- Created new vendor profiles within Deltek
- Printed checks as needed for Vendors/Subcontractors/Partner Associates who required urgent payments
- Processed 25-75 vendor/associate invoices through Emburse
- Provided vendors with payments status updates via email/phone calls
- Printed weekly PVA checks for a separate entity within our company
- Sent mass emails of 60-100 as reminders to project teams with pending invoices that require approvals (twice a month)
- Browse through Plink projects to ensure costs were entered by the project team to ensure accuracy
- Created hundreds of reoccurring POs to shorten time spent entering monthly invoices
- Placed stop payments and processed voided checks
- Printed/Mailed Funds Control Checks daily (10-100 checks)
Accounts Receivable Specialist - Partner Engineering and Science, Inc - Torrance, CA
(2021-08 - 2025-03)
- Cash application for 50-100 payments daily (ACH, Wire, Checks and credit card)
- Collected documentation to process refunds back to clients that paid an invoice twice
- Kept in constant communication with our Project Teams to ensure invoices were created once a project was completed
- Posted manual cash receipt corrections when invoices were applied towards the incorrect project
- Manually applied pre-paid payments towards recently created invoices
- Verbally confirmed banking details for customers attempting to pay outstanding invoices
- Researched ghost payments made to the Company to identify the invoice paid
- Handled our department's mail and deposited checks and or distributed them to the appropriate person
- Responded to the department's emails daily received from within the company to any external source (50-75 emails)
Accounts Receivable/Collections Specialist - Ideal Tax Solutions - Costa Mesa, CA
(2019-09 - 2021-03)
- Processed daily credit card payments for new/current clients enrolled in our company's program. (50-100 transactions)
- Documented payments and produced invoices/payments scheduled via Logics.
- Posted client payments by recording checks, wire transfers, and credit card transactions.
- Maintained healthy relationships with clients to ensure monthly payments were made according to the schedule/payments plan via email, phone and text.
- Negotiated and restructured payment schedules to accommodate client's financial situation.
Accounts Receivable Clerk - DIX Metals, Inc - Huntington Beach, CA
(2018-01 - 2019-09)
- Developed process improvements to ensure timely and consistent payments were made to the company
- Reconciled bank accounts, documented payments and produced invoices via Vantage
- Utilized Vantage to enter financial data and compile reports for the Management Team
- Distributed invoices via USPS, email or uploaded through our customers portals
- Ran a weekly aged report and contacted customers with invoices that were 60+ days past due
- Entered, posted and scanned accounts receivable documents into Image Ware Software program
- Posted daily invoicing, posting logs, credit memos
- Posted client payments by recording checks, wire transfers, ach and credit card transactions.
- Contacted customers to resolve account/invoice discrepancies/issues
- Studied customer payment history and coordinated collection arrangements
- Processed/reviewed new customer credit applications, if approved entering them into our system as a new customer
Accounts Receivable Specialist - 3Wire Group, Inc - Huntington Beach, CA
(2012-08 - 2018-01)
- Managed invoicing through cash receipt processing and distributed 1,150 invoices monthly to customers
- Resolved vendor and employee inquiries regarding invoice discrepancies
- Completed administrative tasks such as bank reconciliation, weekly aging reports
- Supported departments staff by performing a wide range of clerical and administrative tasks
