Ahmed Khalil

Experienced Document Controller with strong background in construction, engineering consultancy, and real estate projects. Skilled in document lifecycle management, version control, records management, and coordination with project stakeholders. Proven ability to ensure compliance with project requirements, quality standards, and document control procedures.

Document Controller at EURO GROUP Engineering Consultancy (2023-11 – 2026-01)

Surface Water & Rainwater Drainage Studies Project, Al Jubail Governorate Municipality

• Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
• Organize, classify, and maintain project and proposal documents, ensuring easy retrieval, version control, and compliance with audit requirements.
• Prepare, distribute, and archive engineering correspondence, technical documents, and meeting minutes accurately and on time.
• Maintenance of MIR, IR, SHD, MAR, and TSR logs.
• Support project manager and staff by documenting key decisions, recording meeting minutes, and maintaining action registers.
• Prepare and compile operations manuals and job data books according to contractual requirements, including indexing and organizing content.
• Update and maintain document registers and electronic document management systems, generating reports as requested.
• Proficient in document control software platforms such as Sap and Aconex systems, ensuring efficient document management and compliance.
• Execute document transmittals in accordance with client and supplier requirements, ensuring compliance with distribution procedures.
• Review engineering documents for completeness before distribution or archiving.
• Organize and archive documents at project closeout following company record retention policies.
• Provide administrative support to ensure efficient workflow within the project or department.
• Daily, weekly, and monthly planning and progress reporting.
• Maintained document registers, logs, and version control records.
• Prepared and issued transmittals for drawings and technical documents.
• Coordinated with project manager, engineers, and consultants.
• Ensured accuracy and timely distribution of controlled documents.
• Archived and retrieved documents to support audits and project needs.

Document Controller at Jazera Al Arabia Construction Co. (2020-01 – 2023-10)

Third Ring Road Completion Project, Makkah (Section: Al-Maskhoutah Intersection to Prince Sultan bin Abdulaziz Road, 14.55 km)

• Managed project documentation throughout the project lifecycle.
• Proficient in document control software platforms such as Sap and Aconex
• Preparation and maintenance of MIR, IR, SHD, MAR, and TSR logs.
• Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
• Daily, weekly, and monthly planning and progress reporting.
• Controlled document revisions, approvals, and distribution.
• Maintained document control systems and registers.
• Prepared document status reports for management.
• Ensured compliance with document control procedures and standards.
• Coordinated with internal and external stakeholders.
• Ensured accuracy and timely distribution of controlled documents.
• Archived and retrieved documents to support audits and project needs.
• Support project manager and staff by documenting key decisions, recording meeting minutes, and maintaining action registers.
• Prepare and compile operations manuals and job data books according to contractual requirements, including indexing and organizing content.
• Update and maintain document registers and electronic document management systems, generating reports as requested.
• Proficient in document control software platforms such as Sap and Aconex systems, ensuring efficient document management and compliance.
• Execute document transmittals in accordance with client and supplier requirements, ensuring compliance with distribution procedures.
• Review engineering documents for completeness before distribution or archiving.
• Organize and archive documents at project closeout following company record retention policies.
• Provide administrative support to ensure efficient workflow within the project or department.
• Maintained document registers, logs, and version control records.
• Prepared and issued transmittals for drawings and technical documents.
• Coordinated with project manager, engineers, and consultants.

Document Controller at Azizi Developments | Luxury Property Developer (2018-02 – 2019-07)

Various Projects

• Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
• Organize, classify, and maintain project and proposal documents, ensuring easy retrieval, version control, and compliance with audit requirements.
• Prepare, distribute, and archive engineering correspondence, technical documents, and meeting minutes accurately and on time.
• Maintenance of MIR, IR, SHD, MAR, and TSR logs.
• Support project manager and staff by documenting key decisions, recording meeting minutes, and maintaining action registers.
• Prepare and compile operations manuals and job data books according to contractual requirements, including indexing and organizing content.
• Update and maintain document registers and electronic document management systems, generating reports as requested.
• Proficient in document control software platforms such as Sap and Aconex systems, ensuring efficient document management and compliance.
• Execute document transmittals in accordance with client and supplier requirements, ensuring compliance with distribution procedures.
• Review engineering documents for completeness before distribution or archiving.
• Organize and archive documents at project closeout following company record retention policies.
• Provide administrative support to ensure efficient workflow within the project or department.
• Daily, weekly, and monthly planning and progress reporting.
• Maintained document registers, logs, and version control records.
• Prepared and issued transmittals for drawings and technical documents.
• Coordinated with project manager, engineers, and consultants.
• Ensured accuracy and timely distribution of controlled documents.
• Archived and retrieved documents to support audits and project needs
• Controlled and maintained project documentation for luxury property developments.
• Prepared and issued document transmittals.
• Checked documents for accuracy and compliance with standards.
• Supported project teams with document control systems.
• Preparation and maintenance of MIR, IR, SHD, MAR, and TSR logs.

Document Controller at Cairo University – Research & Studies Centre of Civil Engineering (RSCCE) (2007-10 – 2017-12)

Engineering Consultancy Projects (Design & Supervision), Various National & Government Projects

• Implement document control procedures in compliance with company quality standards and ISO 9001 requirements to ensure accuracy and proper organization of all project documentation.
• Managed engineering and technical documents for civil engineering projects.
• Maintained document registers, change logs, and revision histories.
• Coordinated document flow between engineers and stakeholders.
• Prepared documentation for tenders, audits, and project reviews.
• Archived and retrieved project records.
• Daily, weekly, and monthly planning and progress reporting.
• Following up staff assignments to ensure that deadlines are met and projects are completed and arranging meetings that held in the center headquarter.
• Determining what actions should be taken and finishing the standard office procedures.
• Enhancing awareness and promotion of projects.
• Preparing bill of quantities for many national projects.
• Arranging all transportation, accommodation and visits for our consultants.
• Completed, configured, and revised Engineering Change orders on a daily basis.
• Rendered and executed Internal Quality Audits.

Document Controller at Art Bridge / Prof. Ahmed Ragab Consulting Office (2008-05 – 2009-07)

Engineering Consultancy Projects (Design & Supervision)

• Filed and archived project documents including contracts, drawings, and manuals
• Reviewed documents for accuracy and completeness
• Distributed documents to internal teams and external parties
• Check for accuracy and edit files, like contracts.
• Review and update technical documents (e.g. manuals and workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use.
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization.
• Maintain confidentiality around sensitive information and terms of agreement.
• Prepare ad-hoc reports on projects as needed.
• Maintain a database of all the projects.

Bachelor of Commerce in MIS – Also Institute