Assistant to the Director of Operations - Congregation of Benedictine Sisters - Boerne, TX
(2024-01 - 2026-01)
- Collect, assemble, match, sort, tabulate, check and post a variety of financial and statistical data such as supply orders, journal entry logs, categorical fund receipts, reconcile statements
- Process accounts payable: Receive, review, process, sort and file purchase orders and invoices as assigned; prepare invoices for payment; assemble and distribute materials with required documents; maintain contact with vendors to resolve discrepancies related to invoices and payments; process electronic transfers and payments; monitor accounts aging
- Process accounts receivable as assigned; receive, code, and verify incoming monies; prepare and process receipts; check money totals against receipts and invoices to ensure accuracy
- Maintain various auditable records related to income, expenditures and assigned accounts; maintain filing systems and assist with month-end closing
- Receive, review, and verify a variety of accounting information; input into an assigned computer system; maintain financial records; assist auditors as needed
- Responsible for reconciling monthly bank and credit card statements
- Process payroll for employees
- Process payables check run every week
- Maintains employees' records including data concerning employee attendance
- Researches, maintains and files records of medical insurance coverage and documentation associated with benefits administration
- Ensures that job descriptions are properly completed and placed in each employee file
Office Manager/Bookeeper - Bluefire Equipment Corporation - Boerne, TX
(2017-02)
- Oversees accounts payable, accounts receivable, payroll, bank and credit card reconciliation
- Prepare and analyze financial statements
- Review and verify invoices for accuracy
- Build and maintain relationships with vendors, negotiate payment terms and address invoice discrepancies
- Coordinate office supplies and maintain inventory
- Tracking office expenses and managing budgets
- Review and pay employee reimbursement requests
- Responsible for daily cash flow monitoring
Finance Shared Services Controllership Operational Accounting, Sr. Consultant (Remote) - Aetna - San Antonio, TX
(2016-04 - 2016-10)
- Performs analysis and reporting of financial and management information with significant impact for Premiums/Fees, Accounts receivable, Overpayment recoveries and/or claim related activity for all products and segments
- Provides subject matter expert (SME) consultation and advice in functional areas of responsibility and provides solutions to complex problems that arise with little or no precedents
- Monitors specific vendor performance for claim overpayment recoveries, premium banking funding, premium collections, establishes standards, procedures, and corrective actions
- Responsible for balancing daily bank statements and verifying third party vendor items are received in the bank accounts and posted to Oracle A/R
- Utilizes technical skills to streamline and improve existing processes
- Post General Ledger entries in a timely manner
Operational Accounting Consultant (remote) - Aetna - San Antonio, TX
(2011-02 - 2016-04)
- Responsible for publishing official results supporting premium fees, accounts receivable and claim related activity for all product and business segments
- Performs general ledger, bank, and plan sponsor account reconciliation
- Produce Middle Market Service Fee and Stop Loss bills accurately and on time
- Responsible for setting up complicated Service Fee cases in the system, including rates and benefits
- Maintain necessary communications with Finance for fee variance reporting when necessary to improve regulatory and compliance controls
Operational Accounting Sr. Analyst (Remote) - Aetna - San Antonio, TX
(2007-08 - 2011-02)
- Posts premiums from constituents ranging from $4M to $300M daily
- Works with banking vendors to resolve deposit disagreements
- Performs account reconciliations and research of discrepancies
- Posts general ledger entries in a timely and accurate manner
- Cross train in the different areas of the department
- Run and upload reports from Access and distribute them to Management
Recon/Billing Specialist, Group Services - PacifiCare/United HealthCare - San Antonio, TX
(2006-10 - 2007-08)
- Performs monthly premium and membership reconciliation for complex and specialty groups including the largest accounts in the Southwest area: Boeing and Lockheed Martin that consists of approximately 50,000 members each
- Resolve payment differences and membership discrepancies in a timely manner
- Apply cash receipts to accounts receivable aging appropriately
- Agree accounts receivable balances to the reconciliation in accordance with department guidelines and procedures
- Handling multiple billing issues internally and with employer groups
- Route urgent member issues through the appropriate channels to accelerate resolution
- Collaborate with senior sales account executives on employer groups escalated issues
- Perform broker reconciliations to make sure the appropriate commissions are being paid
Auditor III, Membership Accounting - PacifiCare/United HealthCare - San Antonio, TX
(2005-01 - 2006-10)
- Reviews and verifies completed transactions using random, 100%, or attribute audit selection processes
- Performs quarterly audits in all areas of the department to make sure that internal security and risk management controls are in place and effective, and all steps have been taken to meet The Sarbanes-Oxley Act requirements
- Communicates audit results verbally and in writing with internal staff. Discusses questions and appeals to audit findings, providing detailed information and guidance for corrective action
- Communicates with internal and external consultants and vendors regarding audit processes, findings, and reporting
- Interact with brokers about audit findings related to commission payments
- Run and review reports to identify trends, training needs and improvement opportunities
- Acts as department resource giving guidance and support to staff and project teams
Team Lead III, Membership Accounting - PacifiCare/United HealthCare - San Antonio, TX
(1999-09 - 2005-01)
- Assist team supervisor to accomplish everyday tasks and solve routine problems as well as month end closing and reporting
- Authorize team members' manual adjustments to make sure they are posted to the correct General Ledger account
- Coordinate problem resolution for members, and employer groups amongst various internal departments and external contacts
- Analyze aging and other revenue reports to ensure receivable balances are correctly stated and that appropriate revenue adjustments are made
- Work on special projects that impact the department and coordinate training classes to educate staff on new procedures
- Provide continuous feedback to upper management that results in substantial savings and improvements in productivity
- Coach and motivate employees to achieve maximum team performance and meet individual and department goals
Senior Accounting Analyst III - Taco Cabana Corporate Office - San Antonio, TX
(1995-04 - 1999-09)
- Lead the team in preparing accurate profit and loss statements for 118 restaurants on a weekly basis using the Lawson Software
- Reconcile and prepare month end accruals for utilities, TABC taxes, and COS accounts
- Consistently reviewed cost of sales, accounts payable, license and permit store amortization, and ledger to best utilize the restaurant's budget
- Responsible for processing invoices for payment and coding them to correct GL accounts, researching and reconcile vendor statements, preparing spreadsheets for vendors using excel, writing up journal entries, analyze store sales and deposits, and process checks for payment weekly
- Audit and reconcile General Ledger accounts including workman's compensation, payroll, bonuses, and media accruals
- Train temporary staff and new employees in all areas of the department, as well as recommend hiring, transfer, and promotion of employees
- Work in a team environment and assist the supervisor of the Accounts Payable department in special projects
- Maintain constant communication with upper management, stores, vendors, and employees at various locations
