Alexis Gilmore

Detail-oriented administrative and operations professional with 7+ years of experience supporting workforce operations, payroll administration, employee scheduling, records management, and organizational effectiveness in educational and corporate environments. Skilled at managing confidential information, coordinating employee support functions, supporting compliance-driven records, and partnering with leadership to support day-to-day operations. Strong interest in Human Resources, employee relations, talent operations, and employee engagement.

Building Administrative Assistant - Wyoming City School District, OH - Wyoming City School District, OH

(2024-10)

Support daily building operations by coordinating employee scheduling, substitute staffing coverage, payroll timekeeping, and administrative services.

• Maintain confidential personnel, payroll, and operational records while ensuring accuracy and compliance with district procedures.
• Process timesheets, payroll-related documentation, purchase orders, requisitions, and purchasing card transactions.
• Coordinate substitute coverage and employee absences through AESOP/Frontline systems, communicating staffing needs to internal and external personnel.
• Manage building budgets, cash deposits, expense tracking, and financial documentation.
• Oversee facility scheduling, building-use requests, field trip planning, and event coordination.
• Serve as a primary point of contact for staff, visitors, vendors, and community members, delivering high-quality customer service.

Educational Management Informational Systems/Assistant Principal Secretary - Winton Woods City School District, OH - Winton Woods City School District, OH

(2019-08 - 2024-09)

Managed front office operations, serving as the primary point of contact for students, parents, staff, and visitors while delivering exceptional customer service and administrative support.

• Coordinated daily administrative functions, including phone communications, meeting scheduling, correspondence, filing, records management, data entry, and document preparation.
• Supported confidential student records, cumulative files, transcripts, enrollment documentation, and educational records in compliance with district, state, and federal regulations.
• Oversaw student enrollment, withdrawal, transcript requests, educational verification requests, and work permit processing while ensuring exact record-keeping and regulatory compliance.
• Managed academic reporting processes, including report cards, interim reports, honor roll recognition, grade verification, and student data updates.
• Generated reports and conducted data audits for administrators and the Teaching and Learning Department to support compliance, accountability, and decision-making initiatives.
• Support restorative practices and student support initiatives, promoting positive student engagement, conflict resolution, and school culture.
• Served as Co-Leader for Student Ambassadors and Dream Builders programs, supporting student leadership development and community engagement activities.

Administrative Assistant - Spectrum Labs, OH - Spectrum Labs, OH

(2018-05 - 2019-06)

Provided comprehensive administrative support to office leadership and staff in a fast-paced corporate environment.

• Managed front desk operations, including answering multi-line phone systems, greeting visitors, and directing inquiries to appropriate departments.
• Coordinated daily office functions, including correspondence, filing, document preparation, data entry, mail distribution, and record maintenance.
• Managed expense reporting, including American Express and employee reimbursement reports, receipt tracking, purchase order management, and financial documentation.
• Coordinated travel arrangements, itineraries, and accommodations for team members and business-related activities.
• Supported accounts payable and other entry-level accounting functions, keeping exact financial records and supporting internal reporting processes.
• Collaborated with cross-functional teams to support operational efficiency and special projects as needed.

B.A. - Strategic Organizational Leadership - Wilmington College (2026-05)