Accounting/HR - TOG LLC
(2015-08)
Responsible for general ledger reconciliation, accounts payable and receivable management, bank reconciliations, financial reporting, and data entry.
- Reconcile balance sheet accounts and maintain the general ledger monthly
- Process vendor invoices, match purchase orders, and issue payments
- Generate customer invoices, track incoming payments, and follow up on overdue accounts
- Match bank statements with internal financial records to catch errors or fraud
- Assist with preparing monthly, quarterly, and annual financial statements
- Enter financial transactions into accounting software accurately and quickly
- Reconciled bank and credit card accounts monthly, identifying and resolving discrepancies within 48 hours
- Processed 80+ weekly accounts payable invoices, ensuring accurate coding and timely vendor payments
- Managed accounts receivable collections
- Month-end close procedures and journal entry preparations
Project Coordinator - IBM - Onsite at United Launch Alliance
(2004-10 - 2015-08)
Responsible for scheduling interviews, coordinating external candidate travel, processing expense reports, managing background checks, extending offers, managing pre-employment drug screening, and overseeing intern and recent college graduate programs across 5 sites nationwide.
- Schedule interviews, coordinate external candidate travel, process expense reports for external candidate travel
- Initiate and oversee background check. Manage all variances and work closely with Human Resource Business partners for risk mitigation
- Extend offers, generate offer letters, schedule start date, and manage new hire paperwork
- Manage the pre-employment drug screening process
- Partner with ULA's relocation vendor (SIRVA) to provide a seamless transition for new hires who relocate
- Own the reporting process for internal/external reporting to include monthly reports and EEO/AAP compliance reports
- Oversee Intern and Recent College Graduate program pre employment process across 5 sites nationwide. Partner with the Intern and Recent College Graduate director to support staffing goals for returning and new hires
- Maintain SharePoint site for Intern and Recent College Graduate program
- Use metrics and reporting tools to better manage daily activities
- Comply with laws and regulations for the Office of Federal Contract Compliance Programs (OFCCP)
- Train hiring managers on how to use Kenexa software and answer ongoing technical questions
- Maintain sensitive and confidential data. Position continually requires demonstrated poise, tact and diplomacy
- Interact and communicate with individuals at all levels of the organization to support staffing goals
- Process all aspects of the candidate sourcing process by serving as database administrator and liaison between recruiters, project directors, candidates, and clients
- Post new requisitions in the Applicant Tracking System and industry job boards as appropriate
- Interact with Recruiters, Candidates, and Hiring Managers to schedule interviews in a timely manner
- Manage database with all candidate submission data and create and manage databases and spreadsheets to track and monitor project goals and metrics
Property Manager-Part-Time - Dudden Evergreen Properties - Evergreen, CO
(2009-06)
- Correspond with potential renters, providing information about the property and the area in and around Evergreen
- Execute contract/lease with renters
- Update and manage website for rental
- Keep property in good condition
- Collect rent
- Court proceedings when necessary
Judicial Assistant III - Delta County Combined Courts - Delta, CO
(2005-12 - 2008-06)
- Paper/electronic record keeping
- Sort incoming documents into proper division/input data into ICON, the Judicial computer program/paper file documents
- Receive filings from the public and attorneys, assure and certify that paperwork is in order
- Greet the public and resolve problems
- Work with County and District Judges
- Assist attorneys
Administrator - Dudden Family Funds
(2005-03)
Financial Power of Attorney for Alzheimer's patient with responsibility for all assets, property management, and investment management.
- Financial responsibility for all assets
- Property Management of farmland and homes
- Management of $2,000,000.00 in investments and assets
- Communicate with partners and approve expenditures
Development Assistant - Synergos Institute - New York, NY
(2005-06 - 2005-09)
Worked through Alan Lawrence Temp Agency in New York City.
- Online research of possible donors
- Tracked/acknowledged donations
- Various administrative assistant duties
- Planning of large events
Senior Paralegal - Bear Stearns - New York, NY
(2005-01 - 2005-04)
Worked through Alan Lawrence Temp Agency in New York City.
- Receive/track/determine where invoices were charged in legal department
- Organize invoices in Excel
- Negotiate discounts from law firms
- By organizing and negotiating with law firms, reduced the total owed by $200,000
- Set-up meetings (administrative work)
Administrative Assistant - American National Standards Institute - New York, NY
(2004-09 - 2004-12)
Worked through Alan Lawrence Temp Agency in New York City.
- Scheduled reservations
- Set up meetings
- PowerPoint presentations
- Customer Service
Imaging Technician/Discovery Clerk - District Attorney's Office - Fort Collins, CO
(2004-03 - 2004-08)
- Scanned and categorized documents according to office and legal procedure
- Answered phones, took/tracked/completed discovery orders
- Greeted customers and performed monetary transactions
- Completed end-of-day monetary reconciliation
- Use of audio/video equipment
- Filed and performed administrative duties
