Amy E. Mueller, Hmcc

Accomplished Executive Assistant and Operations Professional with more than 20 years of experience supporting C-suite executives, Vice Presidents, Executive Directors, and senior leadership teams within pharmaceutical, healthcare, and corporate environments. Expertise in executive calendar management, domestic and international travel coordination, board and leadership meeting support, project management, budget administration, event planning, and confidential communications. Recognized for anticipating executive needs, managing competing priorities, streamlining operations, and building trusted relationships across all levels of an organization.

Senior Meeting Planner - IME CONNECT, LLC - Parsippany, NJ

(2021-07 - 2026-06)

• Managed multiple high-profile client programs simultaneously, supporting executive stakeholders across pharmaceutical, healthcare, real estate, and corporate industries.
• Directed planning and execution of meetings, conferences, and incentive programs ranging from 30 to 800 attendees.
• Managed program budgets from inception through final reconciliation while identifying cost-saving opportunities and maintaining financial accountability.
• Coordinated executive-level communications, vendor relationships, contract negotiations, and logistical planning.
• Partnered with senior leadership, guest speakers, healthcare professionals, and external vendors to ensure seamless program execution.
• Developed detailed project timelines, meeting agendas, travel coordination plans, accommodation management, and onsite operational support.
• Worked independently with minimal supervision while balancing multiple priorities and deadlines.

Meeting Planner, Strategic Meeting Management - BRISTOL MYERS SQUIBB (FORMERLY CELGENE CORPORATION) - Summit, NJ

(2017-11 - 2020-10)

• Planned and coordinated corporate meetings, leadership events, advisory boards, product launches, and executive functions for groups ranging from 10 to 750 attendees.
• Coordinated executive travel arrangements for internal leaders, healthcare professionals, and guest speakers.
• Served as primary onsite coordinator and executive liaison during corporate events and leadership meetings.
• Managed venue selection, supplier negotiations, budgeting, transportation, accommodations, and event logistics.
• Created and managed Cvent registration platforms, reporting systems, surveys, and post-event analyses.
• Collaborated with executive leadership and cross-functional teams including sales, marketing, clinical operations, HR, and IT.
• Trained and supported stakeholders while maintaining exceptional service levels and executive professionalism.

Senior Administrative Assistant II - CELGENE CORPORATION - Summit, NJ

(2013-11 - 2017-11)

• Provided direct executive support to the Vice President and Head of U.S. Medical Affairs Hematology & Oncology.
• Managed highly complex executive calendars, scheduling, domestic and international travel arrangements, correspondence, and confidential communications.
• Coordinated leadership meetings, town halls, strategic planning sessions, training programs, and executive events.
• Prepared agendas, presentations, reports, meeting materials, minutes, and action-item tracking for senior leadership.
• Managed special projects and cross-functional initiatives involving Medical Affairs, Operations, Clinical Development, Human Resources, and Finance.
• Delivered significant cost savings by reducing annual meeting expenses by more than $104,000.
• Maintained strict confidentiality while supporting senior executives and handling sensitive organizational information.
• Received the Celgene USMA Enterprise Award for exceptional contributions to operational excellence and compliance initiatives.

Senior Administrative Assistant II - CELGENE CORPORATION - Summit, NJ

(2010-10 - 2013-11)

• Supported Executive Director of Global Medical Affairs Excellence and leadership team of approximately 25 professionals.
• Managed executive calendars, international travel, meeting logistics, presentations, and departmental communications.
• Coordinated leadership meetings, town halls, onboarding programs, and global cross-functional initiatives.
• Maintained SharePoint sites, distribution lists, organizational communications, and departmental documentation.
• Led administrative best-practice initiatives and employee engagement programs supporting operational efficiency.

Executive Assistant, Global Medical Affairs - Abraxis Oncology

Consistently provided executive-level support including calendar management, travel coordination, meeting planning, executive communications, presentation development, vendor management, and confidential administrative operations.

Executive Assistant, Global Franchise Respiratory - Altana Pharma

Consistently provided executive-level support including calendar management, travel coordination, meeting planning, executive communications, presentation development, vendor management, and confidential administrative operations.

Executive Assistant, International Oncology Marketing - Hoffmann-La Roche

Consistently provided executive-level support including calendar management, travel coordination, meeting planning, executive communications, presentation development, vendor management, and confidential administrative operations.

Administrative Assistant, International Marketing - Pharmacia Corporation

Consistently provided executive-level support including calendar management, travel coordination, meeting planning, executive communications, presentation development, vendor management, and confidential administrative operations.

Legal Secretary - Clemente, Mueller & Tobia

Consistently provided executive-level support including calendar management, travel coordination, meeting planning, executive communications, presentation development, vendor management, and confidential administrative operations.

Certified Graduate - Corporate Assistant Program - Katharine Gibbs College