Amy Gehrke

I am writing to apply for the Administrative Assistant position with Paumac Tubing and am confident that I possess the right skills and ideal qualifications for it. With a 10-year background in the accounts payable field and robust experience in customer service, I am confident that I can bring a high level of know-how and skill to this role.

My past experiences have established my proficiency in fields such as purchase orders, journal entries, and vendor/customer service. For example, I have worked on various teams as an Accounts Payable Associate and as an Office Assistant Senior at the Macomb County Purchasing Department. During this time, I have consistently demonstrated my ability to process requisitions into valid purchase orders for the county, effectively manage tax exemption forms for vendors, and compile weekly cash receipts for the Treasurer Department.

The following highlights from my career illustrate the potential value I offer your organization:

• Minimized errors while creating journal entries and researching discrepancies.
• Maintained past-due invoice spreadsheets, processed write-offs, and scanned all documents with diligence, promptness, and accuracy.
• Collaborated effectively with Finance to streamline the purchase order process.

I am ready to offer my excellent professional service and desire to apply my education, training, and experience to help Paumac Tubing reach its business goals. I have attached a copy of my resume for further information.

I look forward to speaking with you about this job opportunity further.

TOP-PERFORMING ACCOUNTS PAYABLE ASSOCIATE

Senior Office Coordinator • Accounting Clerk • Data Entry Specialist • Clerical Assistant

Financial Acumen • Purchase Orders & Journal Entries • Customer Service • Vendor Maintenance

WORK EXPERIENCE

Macomb County Purchasing Department; Mt. Clemens, MI 2012 - present

Buyer Dec 2022 - present

● Processed requisitions into valid purchase orders for the county.

● Submitted received purchase orders with invoices to Finance for payment.

● Disencumbered purchase orders.

● Provided tax exemption forms to requesting vendors.

Office Assistant Senior Feb 2016 - Dec 2022

● Created journal entries, updated statuses when reconciled by the accountant, researched discrepancies, scanned input journal entries, and completed reversals.

● Drafted journal entries from Comerica check requests and other documents as required.

● Prepared and processed monthly AR invoices.

● Maintained past-due invoice spreadsheets, processed write-offs, and scanned all documents.

● Monitored the AP Request email while answering phones and sorting mail.

● Compiled weekly cash receipts for Treasurer Department.

● Collected and processed all check voids and reissued required checks.

● Rotated jobs with the other account clerks-office assistant seniors on a quarterly basis.

● Collaborated with Finance on the purchase order process.

Computer Maintenance Clerk Feb 2013 - Feb 2015

● Eliminated data entry errors on concealed pistol license applications.

● Imported concealed pistol license applications using the Perfect Forms online system.

● Scheduled applicants to attend Gun Board hearings while arranging all required meeting materials and minutes, including applications and cards.

● Processed rap backs and police incident reports to forward to the Head of the Gun Board.

● Notified concealed pistol license holders of any suspensions.

● Processed birth and death records, marriage licenses, assumed names, veteran's identification discount cards, registering DD-214s, and concealed pistol license applications.

Prior Experience: Macomb County Human Resources Department Department, Typist Clerk I

EDUCATION

Macomb Community College, Warren, MI

Associate’s Degree, General Studies, magna cum laude

TECHNOLOGIES

One Solution, Google, Word

Associate's Degree of General Studies graduated magna cum laude