Accounts Payable Supervisor - SYMBOTIC LLC - WILMINGTON, MA
(2022-01)
- Supervised, trained and guided accounts payable team that ranged from two to twelve employees and currently held at six.
- Monitored and led team through processing invoices, following up with internal contacts on goods receipts working with buyers on pricing and quantity issues working with requisitioners on purchase order increases with an end goal of posting invoices for weekly payment run.
- Directed Bi-weekly queue reviews with each team member to review their work, talk through issues, questions, concerns or problems they may have had.
- Processed invoices for high-risk vendors to ensure they were handled in an urgent manner such as legal vendors, rent or credit hold vendors.
- Assisted AP Manager with weekly team meetings to address any updates, changes, concerns or issues we needed to review.
- Monitored, tracked and approved employee timecards that consisted of time off, vacation and sick time
- Cross trained team members on system procedures, changes and updates by sharing knowledge that would help to provide additional coverage within our team.
- Prepared, processed and posted weekly wire payments and functioned as a backup for our ACH and Check payment processing.
- Handled stop payments, reversals and reissues for any failed, incorrect or lost payments.
- Reversed invoices to correct errors for team members within SAP.
- Collaborated with internal and external team members during meetings to cover any upcoming system changes and acquisitions such as onboarding Mexico entity, SOX Controls, Quarter close and audit.
- Approved invoices and processed good receipts within NetSuite prior to converting to SAP.
- Monitored, balanced and processed all invoices and Journal entries associated with our JP Morgan PCard program.
- Resolved any offsets, journal entries or corrections for staff accountants as needed.
- Functioned as a point of contact for audit selections, month end close procedures, system testing and special assignments as needed.
- Analyzed, reviewed and processed employee expense reports prior to company expansion and growth.
- Collaborated with Goods Receipts manager and team during weekly meetings to address, correct and discuss any urgent vendor issues that needed to be prioritized.
- Created solid professional relationships within the organization and vendors by providing timely resolutions to any issues, problems or concerns.
Accounts Payable Senior Specialist - AMERICAN DENTAL PARTNERS - WAKEFIELD, MA
(2019-01 - 2022-12)
- Processed daily standard payment request accounting extract (PRAE) file that consisted of downloading voucher/invoice data from Concur and uploading to Epicor via template.
- Ensured all data on PRAE file is correct prior to posting batch.
- Performed the invoice processing confirmation (IPC) function daily, comprised of pulling payment data from Concur and converting to the Epicor system via template.
- Ensured IPC data was correct by running balance reports and troubleshooting batch errors with a systems business analyst when needed.
- Uploaded all other system files daily, consistent with our Concur and Epicor systems such as our vendor payment confirmation (VPC) file and patient refund files for invoice and check processing.
- Collaborated with treasury and Corporate Accounting Manager monthly to correct, research, and resolve accounts payable cash discrepancies.
- Provided team support for urgent automated clearing house (ACH) or check payments when needed.
- Cross-trained team members on system upload procedures by sharing system knowledge to provide additional coverage within our team.
- Functioned as point of contact for our Practice Managers, Operations Managers, and employees by handling any Concur related issues, updates or problems which included rerouting invoices, creating new user accounts, password resets, and expense reimbursement questions.
- Collaborated with Practice and Operations Managers at each of the affiliates in clearing all unapproved invoices left in employee's queues.
- Created solid professional relationships within the organization and vendors by providing timely resolutions to any issues or concerns.
- Researched and approved daily positive pay kickouts through the KeyBank system and opened fraud cases when needed.
- Resolved problem queues within Concur when ACH payments or invoices required action.
- Audited and approved weekly expense reports.
- Completed various tasks within Concur that included Cash Management, Reconciliations, 1099 projects, duplicate invoice queue cleanup.
- Reconciled accounts payable trade and general ledger accounts.
Accounts Payable Senior Analyst/Supervisor - STEWARD HEALTH CARE SYSTEM - Westwood, MA
(2009-01 - 2019-12)
- Supervised accounts payable group comprised of 20 direct reports, including accounts payable analysts, non-PO processors, Utility analysts, email analysts, and expense reimbursement and check requests processors.
- Monitored and guided analyst groups engaged in monthly accruals, invoice tracking, pricing issues, offsets, re-classing, invoice corrections, capital invoices and any other issues.
- Directed non-PO processors to meet daily quotas and entering all non-PO invoices, check requests, expense reports, and leases for the AP department.
- Distributed monthly accruals which included exception report issues, receiving, pricing and cost issues, and unpaid POs or missing invoices.
- Monitored the email analysts overseeing all incoming email inquiries that involved payment questions, urgent issues or credit holds
- Ensured all emails acknowledged with professionalism and followed guidelines set out by monthly payment plans and terms.
- Balanced and closed AP daily by editing AP invoice and check batches to intercompany accounts and consulted with the finance department to correct any issues when needed.
- Researched and approved any older purchase order invoices that appeared in the system before scanning each invoice.
- Processed all new vendors for network through the OnBase system when W-9s should be issued.
- Managed the distribution and tracking of large vendor summary bills approval and processed timely and correctly.
- Processed all EPAY payments by processing payments through Meditech.
- Reconciled EPAY account and ensured it was in balance within the online Bank of America (BOA) account.
- Collaborated with vendors for any out-of-the ordinary issues and created and cancelled all accounts related to BOA.
- Resolved any offsets with staff accountants including coding corrections, reclass, or any receiving issues.
- Created monthly invoice tracking sheets for the Vice President of Finance, enabling each site to monitor budgets by reviewing unapproved and outstanding invoices.
- Supplied detail general ledger (GL) reports for managers, directors, or practice manager and assisted in monitoring budgets when needed
Accounts Payable Supervisor - MASS SOCIETY FOR THE PREVENTION OF CRUELTY TO CHILDREN - Boston, MA
(2005-01 - 2009-12)
ELIZABETH GRADY COMPANIES - Medford, MA
(2002-01 - 2005-12)
