Cary Moses

I am dedicated and motivated in both Staff Accounting and Payroll offering over 25 years of experience. I posses a strong work ethic, great leadership along with excellent problem solving and process improvement skills.

Payroll Accountant - Skyline Chili Corporate

(2025-01 - 2026-12)

• Process bi-weekly payroll (1,200 employees across corporate and restaurant locations) using Paycor, ensuring all hours worked, tips, and bonuses are accurately calculated
• Ensure all payroll data is entered correctly, including employee deductions, benefits, and garnishments
• Generate payroll reports for management, Accounting and Finance, and HR departments
• Address employee inquiries regarding payroll, deductions, 401k, and related matters in a timely and professional manner
• Investigate and resolve payroll discrepancies and issues, ensuring employees are paid accurately and on time
• Maintain strict confidentiality and security regarding payroll data and personal information
• Work closely with HR and Accounting and Finance departments to ensure smooth coordination between payroll, benefits, and financial reporting
• Support department managers with payroll-related inquiries and employee compensation issues
• Audit and process employee expense reimbursements for the organization
• Process all 401k related functions
• Payroll accounting
• Prepare monthly analysis of Co-Op accounts (Actual v. Budget)
• Facilitate monthly meetings with Marketing Department to review Co-Op analysis and make necessary adjustments
• General Ledger reconciliations
• Assist in month end/quarter end/year end accounting

Accounting Specialist - Fairbanks Morse Defense (DBA: Federal Equipment Company)

(2022-01 - 2025-12)

• Process AP once a week
• Developed a billing forecast which is used to drive the cash forecast
• AR/collections in it's entirety
• Bank statement reconciliation
• GL reconciliations
• Month End Closing
• Update and post time weekly
• Prepare Key Performance Indicators (KPI) report for corporate weekly/monthly
• File Sales/Use tax monthly

Treasurer's Assistant - Ross Local School District

(2020-01 - 2022-12)

• Balanced over 7 years of unreconciled bank statements in 6 months
• Help facilitate Grant Money
• Enter requisitions for the Curriculum and Maintenance departments
• Review and approve/decline requisitions for the entire district
• Reconcile Cash Sheet daily
• Process Workers Comp and Unemployment Claims
• Audit GL accounts monthly to find errors – Make necessary corrections

Financial Analyst - Altaquip - Harrison, OH

(2016-01 - 2020-12)

• Prepare and post journal entries for month end, quarter end and year end close for 18 locations throughout the United States
• Ensure accuracy of financial reports by completing monthly reconciliations
• Track all temporary employee hours and expenses
• Created a tool to track trucks (leases and rentals), fuel, maintenance and mileage. This tool allows me to track down unnecessary expenses surrounding logistics.
• Regularly communicate with Penske to true up any/all billing errors
• Prepare and distribute weekly reports/analysis to executive staff to help drive business decisions
• Complete and submit quarterly and annual corporate tax packages in a timely manner
• File and pay monthly, quarterly, semi-annual and annual sales and use taxes in a timely manner
• Assist Accounting Manager and Controller as needed

Senior Payroll Accountant - Baker Concrete - Monroe, OH

(2015-01 - 2016-12)

• Remit and verify all applicable taxes for city, state and federal withholding (weekly, semi-monthly, monthly, quarterly, annually)
• Calculate, prepare and apply all state and federal unemployment disbursements (quarterly)
• Reconcile all disbursements to the general ledger - Enter needed adjustments as necessary
• Process approximately 3,000-5,000 W-2's with reconciliations to states and local jurisdictions at year end
• Charge management work time to the appropriate jobs monthly – Consists of over 1,500 annual timesheets and 7.2 million dollars in gross charges
• Report hours worked to Corporate Safety Department for purposes of OSHA reporting
• Responsible for the accuracy, input and balancing of bi-weekly and weekly executive payroll of 19 million dollars annually
• Prepare and post weekly and bi-weekly payroll journal entries
• Update to internal accounting the resulting values that includes earnings, taxes and voluntary deductions
• Prepare, balance and report weekly and bi-weekly employee 401k contributions into the proper company management vendor records

Payroll Staff Accountant - Cengage Learning - Mason, OH

(2012-01 - 2015-12)

• Upon being hired, successfully reconciled 36 severance liability accounts that were unreconciled for over 2 years, while going through a reorganization due to company bankruptcy
• Effectively improved processes and procedures for my position to make better use of time and improve workflow in the Payroll department
• Prepare weekly and monthly Ceridian reports and distribute to multiple department heads
• Produce, analyze and summarize cost center wage and overtime reports for individual Finance Managers to be used as a cash forecasting and budgeting tool
• Create, balance and upload bi-weekly Payroll journal entries for 5 separate divisions within Cengage Learning
• Reconcile payroll liability accounts monthly and resolve outstanding items/balances
• Organize and upload miscellaneous journal entries in accordance with SOX narratives, GAAP and monthly close schedule
• Calculate and upload monthly Wage and SRC Accruals for both Cengage Learning and Gale
• Run 401k feedback files when payroll supervisor is out of the office
• Provide Referral Bonus, Tuition Reimbursement and Garnishment information to payroll specialists on an as needed basis
• Support Finance Managers with any payroll related questions
• Assist Payroll Manager as needed on special projects
• Provide annual reports to the payroll manager and payroll specialist to help ensure the accuracy and timeliness of W-2's

Accounting Analyst - L-3 Communications Nova Engineering - Mason, OH

(2007-01 - 2012-12)

• Perform all job duties in compliance with SOX narratives
• Responsible for Accounts Payable in its entirety (includes setting up new vendors, matching invoices to Purchase Orders, coding invoices, etc.)
• Prepare/Post daily journal entries in accordance with SOX narratives and GAAP
• Audit and process weekly timesheets to ensure accurate payroll reporting
• Prepare, submit and reconcile Payroll
• Generate short and long term forecasting reports for monthly / quarterly / annual corporate review
• Successfully implemented and maintained a fixed assets tracking system after L-3 went from being privately (employee) owned to publically traded
• Create and uphold amortization and depreciation schedules
• Reconcile Income statement and balance sheet accounts…research and resolve outstanding items
• Prepare and submit quarterly financial reports to Corporate
• Calculate and present bi-annual Workers Compensation premiums; quarterly use tax payments; quarterly sales tax payments
• Assist in accurate monthly / quarterly / annual closing activities within given deadlines
• Perform other duties assigned by the controller
• Received "Spirit of Excellence" award for successfully incorporating a 401k benefit process along with implementing a new payroll system

Professional Staff Accountant - Robert Half Accountemps - Cincinnati, OH

(2005-01 - 2007-12)

Engagements at: Katz, Teller, Brant and Hild, Harland Financial, and Anthem

• Entered and processed Accounts Payable
• Recorded Accounts Receivable and prepared a deposit daily
• Set up new clients and new matters
• Maintained existing clients and matters
• Audited and posted timesheets weekly
• Administered cost loads
• Balanced and filed bank statements
• Created a new collections process for receivable balances over 6 months old (Harland Financial)
• Completed billing projects by researching and reconciling past due vendor invoices from several months of delinquency (Anthem)

Assistant Treasurer - Archbishop Moeller High School - Cincinnati, OH

(1998-01 - 2005-12)

• Reconciled monthly bank statements
• Researched and resolved banking issues monthly (check differences, ACH differences, fees etc.)
• Upon reviewing a monthly bank fee, discovered a portion that was not correct resulting in over $500 savings per month
• Successfully managed cash flow
• Implemented a more effective collections process
• Developed a new method of handling payables which drastically reduced the total dollars spent on delinquent invoices
• Worked closely with individual departments heads in order to determine budgeting needs and to explain monthly variances in actual costs versus budget each month
• Issued and approved / declined purchase orders based on pre-determined budgeting for all individual departments
• Processed and issued payroll checks
• Responsible for updating and maintaining the payroll database
• Entered and monitored all employee vacation, holidays, sick and personal days
• Learned and trained others on a new computer system
• Prepared annual 1099 tax forms
• Organized and managed a computerized cashier's office at the Moeller High School annual charity auction

Bachelor of Arts - Business Administration - Thomas More College