Payroll Accountant - Skyline Chili Corporate
(2025-01 - 2026-12)
- Process bi-weekly payroll (1,200 employees across corporate and restaurant locations) using Paycor, ensuring all hours worked, tips, and bonuses are accurately calculated
- Ensure all payroll data is entered correctly, including employee deductions, benefits, and garnishments
- Generate payroll reports for management, Accounting and Finance, and HR departments
- Address employee inquiries regarding payroll, deductions, 401k, and related matters in a timely and professional manner
- Investigate and resolve payroll discrepancies and issues, ensuring employees are paid accurately and on time
- Maintain strict confidentiality and security regarding payroll data and personal information
- Work closely with HR and Accounting and Finance departments to ensure smooth coordination between payroll, benefits, and financial reporting
- Support department managers with payroll-related inquiries and employee compensation issues
- Audit and process employee expense reimbursements for the organization
- Process all 401k related functions
- Payroll accounting
- Prepare monthly analysis of Co-Op accounts (Actual v. Budget)
- Facilitate monthly meetings with Marketing Department to review Co-Op analysis and make necessary adjustments
- General Ledger reconciliations
- Assist in month end/quarter end/year end accounting
Accounting Specialist - Fairbanks Morse Defense (DBA: Federal Equipment Company)
(2022-01 - 2025-12)
- Process AP once a week
- Developed a billing forecast which is used to drive the cash forecast
- AR/collections in it's entirety
- Bank statement reconciliation
- GL reconciliations
- Month End Closing
- Update and post time weekly
- Prepare Key Performance Indicators (KPI) report for corporate weekly/monthly
- File Sales/Use tax monthly
Treasurer's Assistant - Ross Local School District
(2020-01 - 2022-12)
- Balanced over 7 years of unreconciled bank statements in 6 months
- Help facilitate Grant Money
- Enter requisitions for the Curriculum and Maintenance departments
- Review and approve/decline requisitions for the entire district
- Reconcile Cash Sheet daily
- Process Workers Comp and Unemployment Claims
- Audit GL accounts monthly to find errors – Make necessary corrections
Financial Analyst - Altaquip - Harrison, OH
(2016-01 - 2020-12)
- Prepare and post journal entries for month end, quarter end and year end close for 18 locations throughout the United States
- Ensure accuracy of financial reports by completing monthly reconciliations
- Track all temporary employee hours and expenses
- Created a tool to track trucks (leases and rentals), fuel, maintenance and mileage. This tool allows me to track down unnecessary expenses surrounding logistics.
- Regularly communicate with Penske to true up any/all billing errors
- Prepare and distribute weekly reports/analysis to executive staff to help drive business decisions
- Complete and submit quarterly and annual corporate tax packages in a timely manner
- File and pay monthly, quarterly, semi-annual and annual sales and use taxes in a timely manner
- Assist Accounting Manager and Controller as needed
Senior Payroll Accountant - Baker Concrete - Monroe, OH
(2015-01 - 2016-12)
- Remit and verify all applicable taxes for city, state and federal withholding (weekly, semi-monthly, monthly, quarterly, annually)
- Calculate, prepare and apply all state and federal unemployment disbursements (quarterly)
- Reconcile all disbursements to the general ledger - Enter needed adjustments as necessary
- Process approximately 3,000-5,000 W-2's with reconciliations to states and local jurisdictions at year end
- Charge management work time to the appropriate jobs monthly – Consists of over 1,500 annual timesheets and 7.2 million dollars in gross charges
- Report hours worked to Corporate Safety Department for purposes of OSHA reporting
- Responsible for the accuracy, input and balancing of bi-weekly and weekly executive payroll of 19 million dollars annually
- Prepare and post weekly and bi-weekly payroll journal entries
- Update to internal accounting the resulting values that includes earnings, taxes and voluntary deductions
- Prepare, balance and report weekly and bi-weekly employee 401k contributions into the proper company management vendor records
Payroll Staff Accountant - Cengage Learning - Mason, OH
(2012-01 - 2015-12)
- Upon being hired, successfully reconciled 36 severance liability accounts that were unreconciled for over 2 years, while going through a reorganization due to company bankruptcy
- Effectively improved processes and procedures for my position to make better use of time and improve workflow in the Payroll department
- Prepare weekly and monthly Ceridian reports and distribute to multiple department heads
- Produce, analyze and summarize cost center wage and overtime reports for individual Finance Managers to be used as a cash forecasting and budgeting tool
- Create, balance and upload bi-weekly Payroll journal entries for 5 separate divisions within Cengage Learning
- Reconcile payroll liability accounts monthly and resolve outstanding items/balances
- Organize and upload miscellaneous journal entries in accordance with SOX narratives, GAAP and monthly close schedule
- Calculate and upload monthly Wage and SRC Accruals for both Cengage Learning and Gale
- Run 401k feedback files when payroll supervisor is out of the office
- Provide Referral Bonus, Tuition Reimbursement and Garnishment information to payroll specialists on an as needed basis
- Support Finance Managers with any payroll related questions
- Assist Payroll Manager as needed on special projects
- Provide annual reports to the payroll manager and payroll specialist to help ensure the accuracy and timeliness of W-2's
Accounting Analyst - L-3 Communications Nova Engineering - Mason, OH
(2007-01 - 2012-12)
- Perform all job duties in compliance with SOX narratives
- Responsible for Accounts Payable in its entirety (includes setting up new vendors, matching invoices to Purchase Orders, coding invoices, etc.)
- Prepare/Post daily journal entries in accordance with SOX narratives and GAAP
- Audit and process weekly timesheets to ensure accurate payroll reporting
- Prepare, submit and reconcile Payroll
- Generate short and long term forecasting reports for monthly / quarterly / annual corporate review
- Successfully implemented and maintained a fixed assets tracking system after L-3 went from being privately (employee) owned to publically traded
- Create and uphold amortization and depreciation schedules
- Reconcile Income statement and balance sheet accounts…research and resolve outstanding items
- Prepare and submit quarterly financial reports to Corporate
- Calculate and present bi-annual Workers Compensation premiums; quarterly use tax payments; quarterly sales tax payments
- Assist in accurate monthly / quarterly / annual closing activities within given deadlines
- Perform other duties assigned by the controller
- Received "Spirit of Excellence" award for successfully incorporating a 401k benefit process along with implementing a new payroll system
Professional Staff Accountant - Robert Half Accountemps - Cincinnati, OH
(2005-01 - 2007-12)
Engagements at: Katz, Teller, Brant and Hild, Harland Financial, and Anthem
- Entered and processed Accounts Payable
- Recorded Accounts Receivable and prepared a deposit daily
- Set up new clients and new matters
- Maintained existing clients and matters
- Audited and posted timesheets weekly
- Administered cost loads
- Balanced and filed bank statements
- Created a new collections process for receivable balances over 6 months old (Harland Financial)
- Completed billing projects by researching and reconciling past due vendor invoices from several months of delinquency (Anthem)
Assistant Treasurer - Archbishop Moeller High School - Cincinnati, OH
(1998-01 - 2005-12)
- Reconciled monthly bank statements
- Researched and resolved banking issues monthly (check differences, ACH differences, fees etc.)
- Upon reviewing a monthly bank fee, discovered a portion that was not correct resulting in over $500 savings per month
- Successfully managed cash flow
- Implemented a more effective collections process
- Developed a new method of handling payables which drastically reduced the total dollars spent on delinquent invoices
- Worked closely with individual departments heads in order to determine budgeting needs and to explain monthly variances in actual costs versus budget each month
- Issued and approved / declined purchase orders based on pre-determined budgeting for all individual departments
- Processed and issued payroll checks
- Responsible for updating and maintaining the payroll database
- Entered and monitored all employee vacation, holidays, sick and personal days
- Learned and trained others on a new computer system
- Prepared annual 1099 tax forms
- Organized and managed a computerized cashier's office at the Moeller High School annual charity auction
