Executive Assistant at JLL (2021-09 – 2026-01)
Laid off due to restructuring
- Provided support for three executives and their teams within JLLT: Chief Analytics Officer, VP of Leasing Engineering, and the VP of Software Engineering
- Previously supported: President, Property Management Technologies (whom was the CEO of Building Engines which was acquired by JLL in 2001), the Global Head of Campaigns & Programs (Marketing), the Global Head of Communications, and the Head of Global Alliances (Sales)
- Attended and provided support for leadership meetings
- Scheduled complex meetings across various time zones in APAC, EMEA and the US
- Reconciled and submitted expense reports using PeopleSoft
- Budget tracking
- Made sure leadership was aware of upcoming meetings and scheduled prep time for the team
- Arranged for complex travel using Navan (previously used Egencia), including arranging for eVisa's when needed for international travel, and handling all logistics
- Kept team distribution lists updated
- Efficiently managed SharePoint and OneDrive
- Managed logistics for offsites and team events both in the US and EMEA
Executive Assistant at Macquarie Capital (2019-01 – 2020-10)
Laid off due to Covid
- Provided support to the Global Head of Energy Technology and the team, including a Managing Director, two SVPs, two VPs, and an Associate Analyst
- Effectively coordinated high volume of scheduling across multiple calendars, ensuring efficient management
- Collaborated with other Executive Assistants globally to schedule meetings across multiple time zones
- Managed logistics for team offsites
- Coordinated global travel arrangements, including flights, hotel accommodations, car service, visas, and passports
- Processed expense reports for all team members using Concur
- Entered meetings and notes into Salesforce
- Made sure relevant background details for meetings were added to executives' calendars
- Fielded and responded to a high volume of emails
- Provided support to other teams as needed
Executive Assistant at Davidson Tyler LLC (2017-01 – 2018-09)
Supported the same Partner across the three different Executive Search Firms
- Helped start Davidson Tyler LLC from the ground up assisting with all logistics
- Screened calls and emails, managed high volume of scheduling, consulted with clients and candidates when organizing meetings, coordinated travel arrangements and assisted with personal requests as needed
- Maintained Encore database and Outlook contacts, ensured clients had all necessary information prior to meeting with candidates and executed status update reports for client searches
Executive Assistant at Jamesbeck Global Partners (2012-01 – 2016-12)
- Fielded incoming phone calls, managed email correspondence, and greeted clients and candidates for internal meetings
- Managed heavy scheduling needs
- Booked travel arrangements, including domestic flights, hotel accommodations, and car service
- Provided expense reports to the company accountant monthly
- Arranged internal lunches and dinners as needed and monitored and maintained office inventory
- Coordinated meeting schedules in collaboration with clients and candidates
- Ensured clients had all necessary information prior to meeting with candidates
- Executed status update reports for client searches
- Managed the upkeep of Encore database and maintained Outlook contacts
Executive Assistant at Lancor Partners (2010-02 – 2011-12)
- Managed heavy scheduling, booked meetings across different time zones, arranged domestic travel accommodations, maintained outlook contacts, executed status update reports, answered calls and emails and managed office inventory
