Accounting Specialist - REEDER General Contractors - Westworth Village, TX
(2025-05)
- Code, enter, and route 500–700 invoices and employee reimbursements per month across 19 job sites for approval and posting to the GL.
- Partner with project management team to verify supporting documentation before releasing subcontractor pay applications and funds.
- Process ACH, Online BillPay, and check pay runs totaling $500K–$1.5K weekly.
- Set up new vendors in Foundation and verify ACH banking information to support accurate payment(s) and strengthening internal controls.
- Participated in transitioning from Expensify to Vergo software including testing accuracy of general ledger accounts and cost codes including validation of system functionality.
- Verify all ACH banking information for vendors as needed enhancing operational efficiency.
- Manage and monitor RGCPay email inbox for the accounting department.
- Manage, verify unconditional waivers are sent, signed, and received after payments to contractors.
- Close collaboration with the cost control team verify accuracy on individual project sites.
- Verify all pertinent information has been received before releasing funds for pay applications to subcontractors.
- Review and pay funds for pay applications to subcontractors.
- Collaborate with contract manager, controller when receiving bond claims before releasing of funds to subcontractors.
- Reconciliation of Capital One Commercial and Capital One Spark employee credit cards.
Field Office - Finance | Administrative - Holder Construction - Roanoke, TX
(2025-01 - 2025-04)
- Coded and entered 200–300 invoices per month for project site for approvals of payment. Entered all expense reports for all project site staff.
- Prepared relocation funding for Holder employees. Handled 1–9 forms for new employees to site.
- Analysed and entered Payroll of field employees.
- Oversaw Risk Management CCIP (Contractor Controlled Insurance Procedure), to include COI's, Adherence forms, NCCI's (National Council on Compensation Insurance).
- Established an AP Master List Excel spreadsheet of all suppliers for project site with coding and descriptives.
- Created Excel spreadsheet of security monthly cost for the project site for owner billing.
- Construction site ID badging for job site contractors and subcontractors. Maintained all site location supplies.
Accounting Associate - Trinity Broadcasting Network - Fort Worth, TX
(2023-10 - 2025-01)
- Backup for Executive Administrative Assistant as needed.
- Audited contracts for TCP authors, verifying proper signatures on contract agreements, reviewing accuracy of contract(s).
- Created Trilogy book author accounts through procurement suppliers. Posted approximately 800 - 1,000 monthly TCP author receivables by creating receipt of payment(s) for contract amounts, which requires creating invoices for book orders, promotion, and/or edit fees.
- Produced and implemented Standard Office Procedures (SOP). Created new Excel spreadsheet with pivot table for daily cash requirements for VP and management that improved accounting processes. Supported EOM close. Trained the AP Lead in various procedures in EOM close.
- Ran daily, weekly, monthly reports, to include year-to-date credit card reports for employees for Sr. Accountant.
- Program Administrator for BOA credit cards, which includes suspension/un-suspension of credit card(s), increasing/decreasing credit card limits.
- Managed Credit Card Tracking Spreadsheet with over 190 total credit card holders. Provided Corporate credit card balances to VP of Finance and Manager of Finance.
- Delegate for TBN credit card, MSM travel, and individual credit cards. Requires auditing and processing expense reports.
- Performed daily payment runs for 12 business units, 35 total runs that required high attention to detail. Providing cash requirements and final payment registers to management and accountants. Posted manual/wire payments.
- Posted to ledger ACH returns, voiding payment and collaborating with AP associate to correct payment information.
- Updated LSI monthly spreadsheet with correct project codes utilizing the master WIP spreadsheet for active authors for receivables / payables.
Accounts Payable Specialist - Textron - Fort Worth, TX
(2023-08 - 2023-10)
- Prepared payment requests for corporate office located. Communicated daily the Citibank credit card payments to proper staff and Citicorp.
- Evaluated, entered, and submitted all electronic invoices, Fidelity savings plans payments, ensuring accuracy.
- Keyed all checks, wires, foreign wires, ACH/EFTS, and manual ACHs into Hyland, Oracle, and J.P. Morgan bank. Executed weekly payment runs.
- Furnished prompt, professional responses to corporate staff inquiries and other staff members of payment status through SBM ticketing system.
- Verified banking information of ACH direct deposits and manual entry of ACH deposits.
- Prepared all foreign wire conversions from the bank and entered into Hyland and Oracle for US payments.
- Upheld Excel spreadsheet for special requests of check payments.
- Assessed and enter quarterly tax payments. Voided checks as needed in J.P. Morgan system and Oracle.
Building Operations Executive Administrative Assistant | Coordinator - Gateway Church - Southlake, TX
(2015-06 - 2023-03)
- Provided leadership and direction for the Building Services team for all day-to-day operations of our department.
- Reported to and worked closely with the Executive Director, 3 Directors, and 20 team members for strategic operations of Building Services.
- Directed Slack request from all departments and ministries to assist in repair and upkeep of buildings.
- Sustained all Zendesk work order tickets for team requiring decision making skills to make things happen quickly and efficiently for staff. Facilitated and oversaw Zendesk / Concur training for new staff members of Building Operations.
- Collaborated with staff members in various departments, Campus Development, Building Services team: Mechanical, Architectural, Electrical teams on various projects.
- Ordered supplies for office, Directors, and facility requests. Oversaw Executive Senior Suite Kitchen to confirm appliances in working condition.
- Calendar coordination with vendors and technicians on various projects. Sustained calendars for team of weekly maintenance on-call schedule.
- Communicated closely with Accounts Payables/Receivables team in coding of all payments to vendors through Intacct, including proper approval. Entered into Intacct all department invoices and all utility payments for all Gateway buildings, verifying proper PO attached.
- Drafted and edited office documents as needed. Ordered various building materials to complete open tickets in a timely manner.
- Collaborated with new vendors and finance department to set up new vendor accounts.
- Sustained department work vehicles' maintenance upkeep and registration.
- Executed and managed Building Security Information for each administrative building and campuses for team.
- Oversaw calendars for 3 Directors to verify accuracy, with no conflicts, incorporated high-priority change notification.
- Participated in Campus Development/Building Operations, Leadership weekly meetings. Catering arrangements for Building Operations team meetings.
- Processed expense reports for 20 team members' credit cards. Analyzed, coded, keyed, and allocated expenses for monthly Concur reports.
- Issuance of new American Express credit card(s). Handled transition and worked closing with the accounting department to switch over all team members credit cards from Mastercard to American Express. Distributed new credit cards to staff as needed.
- Reconciled end of year budget working closely with Accounts Payables, Directors, and Executive Director.
- Coordinated PCO calendar for events, working with Events team and Building Operations team to ensure accuracy.
- Trained the Executive Director's Building Operations Coordinator in all aspects of the position.
Accounts Payable Specialist - Gateway Church - Southlake, TX
(2013-02 - 2015-06)
- Keyed daily invoice batches for all counseling, bookstore, weekend services police time sheets, Tactical Systems Network invoices, and benevolence payments for weekly check run and daily rush payments ensuring proper approval and coding to appropriate allocation.
- Reconciliation of monthly Home Depot and Lowes statements to include all applicable receipts from departments.
- Worked together with Single Parents and Care departments for individuals in need of financial assistance.
- Reviewed and prepared loan payments for various campuses and buildings. Researched payments from monthly vendor statements.
- Worked closely with Bookstore department in reconciling payments of invoices. Assisted staff members with status of payments to vendors.
- Opened and dispersed incoming daily mail to appropriate department. Distributed new credit cards to staff members as needed.
- Reviewed, coded, verified approval signatures of payments for expense reports, to include mileage usage reports with applicable receipts.
- Assisted in various projects including but not limited to new software or workflow implementations, improvements in current processes.
- Sustained petty cash box with applicable receipts and/or petty cash request to insure balance of $1,200.
- Maintained Excel spreadsheet for monthly reconciliation of petty cash box.
- Processed and posted journal entries.
