Darby Willcockson

Plan and execute 100+ annual in-person, virtual, and hybrid events across major U.S. markets, including New York, Los Angeles, Chicago, Denver, Nashville, Boston, and in global markets such as London and Dubai Manage end-to-end event operations including venue sourcing, contract negotiation, budgeting, registration, logistics, attendee communications, and onsite execution. Produce exclusive experiences for high-net-worth investors, founders, operators, family offices, and industry leaders, ranging from educational forums and executive roundtables to luxury lifestyle, sports, automotive, and collectibles-focused events.

Event Coordinator at meetperry (2024-02 – 2026-06)

• Plan and execute 100+ annual in-person, virtual, and hybrid events across major U.S. markets, including New York, Los Angeles, Chicago, Denver, Nashville, Boston, and in global markets such as London and Dubai
• Manage end-to-end event operations including venue sourcing, contract negotiation, budgeting, registration, logistics, attendee communications, and onsite execution.
• Produce exclusive experiences for high-net-worth investors, founders, operators, family offices, and industry leaders, ranging from educational forums and executive roundtables to luxury lifestyle, sports, automotive, and collectibles-focused events.
• Coordinate VIP hospitality and concierge services for multi-day programs, including travel, accommodations, private tours, dining experiences, ticketing, and guest management.
• Partner with senior leadership, marketing, investment, and membership teams to develop programming and drive member engagement.
• Oversee speaker coordination, virtual event production, livestream platforms, and attendee experience for digital and hybrid events.
• Execute high-profile events at premier venues including racetracks, private automotive clubs, luxury auction houses, private clubs, and hospitality destinations.
• Lead event communications strategy, including invitations, registration campaigns, attendee management, and post-event engagement.

Event Coordinator at Kasirer (2022-10 – 2023-10)

• Managed corporate and client-facing events from concept through execution, overseeing budgets, vendor negotiations, venue selection, and event logistics.
• Developed event proposals and budget forecasts for executive approval while maintaining financial accountability across multiple projects.
• Coordinated attendee registration, catering, décor, marketing materials, sponsorship activations, and onsite event operations.
• Managed relationships with vendors, venues, and service providers to ensure seamless event execution and elevated guest experiences.
• Evaluated event performance through attendee feedback, budget analysis, and post-event reporting.

Office Manager & Executive Assistant at TOMS Capital (2019-09 – 2022-05)

• Supported the CEO and Family Office through complex calendar management, executive travel coordination, and operational planning.
• Planned company events, client dinners, holiday parties, employee celebrations, and private family gatherings.
• Coordinated vendors, transportation, catering, invitations, guest communications, and logistics for executive-level events and private functions.
• Managed office operations, vendor relationships, expense tracking, and cross-functional administrative support for a fast-paced investment firm.

Event Coordinator at J&L Marketing (2017-10 – 2019-05)

• Independently managed nationwide automotive dealership events and promotional campaigns.
• Coordinated travel, accommodations, vendor logistics, event setup, and onsite execution.
• Served as the primary onsite representative, delivering presentations, managing client relationships, and tracking event performance metrics.
• Collected and analyzed customer engagement data to support post-event reporting and future campaign planning.

Bachelor of Arts in Communication, Public Relations & International Studies – Manhattan College