Executive Assistant/Business Systems Analyst at Scientific Research Corporation (2024-06 – 2026-03)
- Strategic partner to the CEO, COO and CAO, with additional administrative support to the CFO, General Counsel, VP, IT and VP, HR.
- Orchestrated complex travel itineraries and calendar management for 3 C-Suite executives/owners.
- Produced presentation materials for Board of Directors meeting, Committee meetings and QLT meetings, ensuring accuracy and timely distribution to key stakeholders. Took Minutes and ensured all action items were completed in a timely fashion.
- Initiated quarterly financial competitive analysis reports that provided the executive team with actionable insights into market trends and peer performance.
- Ensured organizational compliance by auditing and streamlining the company-wide repository for SOPs and corporate policies.
- As the account administrator, managed the Company's FedEx account, assisting 200 users with account issues, missing or lost shipments and billing discrepancies.
- Consolidated monthly data into report to identify cost-saving opportunities in divisional indirect spending.
- Created purchase orders and invoices for executive approval and processing.
- Administered executive airline rewards and loyalty programs, strategically leveraging points to reduce corporate travel expenses and ensuring elite status maintenance for all leadership members.
- Cultivated a high-value hospitality vendor network, negotiating group rates and event contracts that cut corporate travel expenditures.
- Processed expense reports for 3 C-Suite executives.
- Liaised directly with the COO to lead cross-functional projects, ensuring alignment with executive goals.
- Directed the corporate headquarters' Salvation Army Angel Tree program.
Firm Administrator at Handler (2024-03 – 2024-05)
Executive search firm servicing the Atlanta job market.
- Conducted office related activities to ensure the day-to-day operations remain effective.
- Optimized day-to-day office technology operations, ensuring 100% uptime for critical systems and providing rapid troubleshooting to maintain team productivity.
- Maintained data integrity for a high-volume CRM, Bullhorn, overseeing the precise entry of candidate and contact information to support targeted business development and search efforts.
- Combined weekly sales metrics and scorecards using data visualization tools, delivering real-time performance insights to the Senior Leadership Team to inform strategic decision-making.
- Partnered with the external marketing team and service partners to execute promotional activities, ensuring brand consistency and enhancing the firm's market presence.
Executive Assistant at Scientific Research Corporation (2021-06 – 2024-03)
- Orchestrate complex travel itineraries and calendar management for 3 C-Suite executives.
- Produce presentation materials for Board of Directors and Quarterly All-Hands meetings, ensuring accuracy and timely distribution to key stakeholders.
- Initiated quarterly financial competitive analysis reports that provided the executive team with actionable insights into market trends and peer performance.
- As the account administrator, own the Company's FedEx account, assisting 200 users with account issues and billing discrepancies.
- Consolidated monthly data to identify cost-saving opportunities in divisional indirect spending.
- Administered executive airline rewards and loyalty programs, strategically leveraging points to reduce corporate travel expenses and ensuring elite status maintenance for all leadership members.
Executive Assistant/Office Manager at Branch Civil, Inc. (2018-11 – 2021-04)
Engineering firm specializing in civil and highway construction and site development.
- Partnered as a Strategic Assistant to the President, managing high-priority communications and acting as a primary liaison to ensure seamless daily operations and goal alignment.
- Optimized the President's complex calendar including staff, team, and 1:1 sessions.
- Orchestrated the Annual Company Meeting and Strategic Planning sessions: managing venue and meeting logistics, travel, and catering.
- Directed end-to-end conference and trade show logistics, encompassing booth procurement, marketing collateral, and high-impact visual displays that enhanced brand visibility.
- Facilitated the interview process for internal and external candidates, coordinating complex schedules and ensuring a professional candidate experience.
- Manage regional office to include; vendor relations, maintenance requests, office supplies, office celebrations and charitable efforts.
- Served as the integral link between HR and over 500 field employees, streamlining communication and ensuring field personnel remained informed of company policies, benefits, and updates.
Executive Assistant at MedAllies (2016-07 – 2018-09)
Technology firm focused on health data connectivity.
- Strategic Assistant to the COO and CIO, serving as a key operational gatekeeper to streamline leadership workflows and cross-departmental communication.
- Managed complex executive calendars and travel logistics.
- Directed the full meeting lifecycle for leadership sessions, from agenda synthesis and material distribution to precise minute-taking and proactive action-item tracking.
- Played a pivotal role in third-party audits (ISO, Direct Trust, HITRUST), ensuring accuracy in document submissions and maintaining the company's gold-standard security certifications.
- Assisted in the execution of large-scale corporate events and training sessions, managing all vendor contracts, catering, and collateral to enhance client engagement.
- Leveraged my Salesforce Certified Administrator expertise to serve on the Database Continuity Team.
Executive Assistant & Sales Support at Micro Powders, Inc. (2013-11 – 2016-06)
Additives company specializing in wax based products.
- Partnered as a Strategic Assistant to the CEO and orchestrated complex Visa and Passport procurement for the global sales team.
- Participated in the Quality Management System (QMS) as the ISO 9001 Document Coordinator, ensuring 100% audit readiness and document control across all departments.
- Managed the fulfillment of international sample and literature requests, ensuring seamless brand representation and product delivery for global prospects.
- Streamlined the CRM (DataCor) sales reporting process, synthesizing field data into actionable insights for the CEO and executive leadership team.
- Directed office technology operations, managing the corporate phone system and hardware maintenance.
