Deborah Smith

Executive Virtual Assistant + light bookkeeping (QuickBooks Online), data entry, and event management. I manage complex calendars, inboxes, travel arrangements, and documents (Advanced- Office 365), ensuring accurate bookkeeping, including AP/AR, invoice processing, bank/credit-card reconciliations, and complete event coordination with on-site management and availability support. Known for accuracy, discretion, and fast turnaround with nonprofit and SMB teams across all US time zones.

HIGHLIGHTS

• Complex calendar orchestration across time zones; agenda design, briefing docs, and run-of-show for key meetings/events
• Inbox triage and executive correspondence with partners, donors, and vendors
• Domestic/international travel: holds, changes, reconciled itineraries, and visas
• Event management end-to-end (10–2,000+): budgeting, vendor/venue/AV, timelines, onsite ops, post-event reconciliation
• Documents (Office365/Google): board materials, SOPs, vendor files, spreadsheets; clean, searchable archives
• Bookkeeping (QuickBooks Online): AP/AR; vendor bills & payments (Bill.com); receipts; bank/credit-card recs; prepaid/deferral schedules; month-end checklists/packages
• Skilled in high-volume data entry and customer service, ensuring accurate records, timely responses, and a consistently positive client experience

• A.S., Business Administration
• Texas Notary (exp. 02/2028)
• Google Cybersecurity Certificate (2024)