Elysa Woodard
Operations and Administrative Professional who brings structure, clarity, and reliable workflow coordination to fast‑moving teams.
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About
Operations & Project Coordinator with 5+ years of experience across logistics, accounts receivable, international shipping, construction operations, sales support, and cross-functional project execution. Known for improving AR recovery, optimizing workflow efficiency, coordinating multi-department operations, and delivering ahead-of-schedule results. Brings cross-industry experience spanning manufacturing, construction, retail-adjacent operations, and corporate environments.
Skilled in QuickBooks, Salesforce, HubSpot, Excel, and high-volume operational workflows. Seeking a long-term role within a structured, process-driven operations team.
Experience
Sales Coordinator at K-TEK International
Coordinated international shipments and sales operations across multiple KTEK entities with freight forwarders and vendors.
- Coordinated international shipments across KTEK Nano, KTI, and KTEK Korea with freight forwarders and vendors per INCO terms
- Processed RFQs, sourced industrial components, and issued purchase orders
- Prepared commercial invoices, packing slips, shipping marks, and payment invoices using QuickBooks
- Tracked open shipments, payments, and commission structures
- Built cost-analysis folders for profitability and contract value
- Cleared 100% of March-April shipments ahead of schedule
- Supported sales operations and marketing in HubSpot; maintained internal file systems
Operations Coordinator at Container Storage
Managed accounts receivable, invoicing, and customer communication with significant improvements in AR recovery and aging reduction.
- Managed accounts receivable, invoicing, and customer communication
- Implemented AR improvements achieving a 2% monthly lift and faster recovery by Q3
- Recovered 82% of outstanding accounts, excluding major retailers
- Reduced aging accounts from 90-day to 30-day buckets within four months
- Closed 192-200 invoices monthly, improving financial health
- Improved AR performance in a low-automation environment (≈2% automated payments), strengthening manual reconciliation workflows and accelerating recovery timelines
- Updated client data in Salesforce; interpreted Walmart POs for payment allocation
- Investigated open credits and coordinated with vendors and shop teams to secure payment
Operations Assistant at Pavement Maintenance (2025)
Supported project manager in construction operations with labor tracking, client communication, and permit coordination.
- Supported project manager by reviewing Simpro/ICON entries for labor accuracy
- Communicated project progress with clients from planning through completion
- Updated sealcoat phase maps and multi-crew schedules
- Managed PPE inventory, pulled permits, and prepared safety slides
- Coordinated appointment confirmations, reschedules, and cone retrieval
Executive Administrative Assistant to CEO at USA GoMobile
Coordinated corporate operational logistics for franchise deployment and provided executive support to CEO.
- Coordinated corporate operational logistics for franchise deployment, including tracking vehicle purchases, inventory movement, and project timelines
- Built and maintained Excel-based tracking systems to monitor multiple moving parts across departments
- Supported parts acquisition by coordinating with vendors and internal teams to ensure timely fulfillment
- Managed CEO scheduling, itineraries, and cross-department communication to maintain workflow continuity
- Handled AR/AP, legal documentation, onboarding, and ACH/wire transfers
Night Shift Administrator at ALK Global Security Solutions
Managed scheduling for large staff across multiple regions and coordinated dispatch operations.
- Managed scheduling for 40+ staff across three regions
- Coordinated with vendors and guards to maintain compliance
- Dispatched patrol officers and responded to resident calls
- Updated scheduling software to improve dispatching and reporting
Permit Office Admin & Runner at GenerX Generators
Coordinated permit applications, inspections, and compliance documentation while supporting sales operations.
- Coordinated permit applications, inspections, and compliance documentation
- Routed sales teams to appointments and maintained organized records
- Acted as liaison between contractors, engineers, and customers
Administrative Assistant / Receptionist at Royal Roofing LLC
Facilitated project coordination between clients, homeowners insurance, and sales teams in construction operations.
- Facilitated project coordination between clients, homeowners insurance, and sales teams
- Managed project documentation, COIs, depreciation requests, and compliance verification
- Ensured permits and affidavits were completed before inspections
Education
– Lively Technical College (2022)
– Tallahassee Community College (2015)
– Florida State University Schools (2012)
