Chan Saan

Project Coordination and Operations professional with 8+ years of experience supporting engineering teams through project administration, document management, scheduling, RFI tracking, licensing administration, and stakeholder coordination. Experienced partnering with Project Managers throughout the project lifecycle while managing multiple concurrent projects and maintaining accurate project documentation. Advanced user of Microsoft Office Suite, Newforma, SharePoint, and Excel within engineering consulting environments.

Office Manager | Project Support | Office Safety Environmental Coordinator (OSEC) at STANTEC CONSULTING SERVICES INC. (2021-01 – Present)

Provide project support and operational leadership for a 200+ employee engineering office serving five business lines.

• Coordinate cross-functional initiatives involving leadership, technical teams, HR, IT, and Facilities while managing competing priorities across 10+ concurrent projects and operational efforts.
• Develop and maintain tracking systems, schedules, reports, and project documentation utilizing Excel, SharePoint, and Newforma.
• Monitor budgets, analyze spending trends, and identify process and cost-saving opportunities to improve operational performance.
• Prepare presentations, reports, communications, and supporting materials for leadership meetings and strategic initiatives.
• Coordinate onboarding, training records, compliance tracking, and operational readiness for new employees across multiple disciplines.
• Maintain documentation governance standards supporting audit readiness, quality assurance, and organizational compliance.

Project Management Assistant | Office Safety Environmental Coordinator (OSEC) at STANTEC CONSULTING SERVICES INC. (2019-01 – 2021-01)

Supported Project Managers and engineering teams through all phases of project administration and delivery.

• Managed project setup, scheduling, document control, communication tracking, and administrative support for five Project Managers across multiple engineering disciplines.
• Tracked RFIs, submittals, project correspondence, and action items utilizing Newforma, Excel, and Outlook to support timely project delivery.
• Supported a $360K mechanical engineering project by maintaining documentation, tracking communications, and coordinating project records.
• Created and maintained schedules, milestone logs, workload reports, and project tracking tools for teams supporting 10 concurrent projects.
• Coordinated project meetings, documented action items and meeting minutes, and distributed follow-up communications to stakeholders.
• Facilitated weekly resource and workload planning meetings for 15 staff members, providing visibility into staffing needs and project demands.
• Managed multi-state professional engineering license applications, renewals, continuing education tracking, and compliance records, including support for a Senior Principal licensed in 10 states.

Membership Engagement Lead at YMCA OF GREATER SEATTLE (2015-01 – 2019-01)

• Coordinated scheduling, communications, and logistics for community programs and events.
• Maintained operational records, reporting, and program documentation.
• Collaborated across departments to align staffing and operational needs.

Degree in Business – Construction Management – Portland Community College