Eric Spellman

Results driven Document Control professional with 10 years of experience managing, organizing, and ensuring the accuracy of critical documents. Seeking a challenging position where my skills in document management, version control, and quality assurance will contribute to efficiency and overall success of an organization. Skilled in industry compliance standards, automation, data security, and detailed management optimizing overall work place productivity

Senior Document Control Specialist - Fisica - San Leandro, CA

(2025-07)

Enterprise-Wide Document Management System Implementation

• Manage the storage, distribution and filing of all project documents in both paper and electronic format
• Review, Check, and Approve documents for review while regulating version control and formatting preparing for customer use
• Maintain an organized and secure document repository, ensuring quick retrieval of documents when needed while collaborating with stakeholders to ensure all documents adhere to ISO compliance standards
• Administrator of a new electronic document management system software product launch which included implementation and end user training increasing work productivity, compliance, and efficiency

Document Control Lead - PG&E - Oakland, CA

(2024-04 - 2025-07)

Enterprise Shared Drive Project - Information Records & Governance (Contract)

• Managed an organized document control system with various software platforms (Aconex, M-Files, SharePoint) applying workflow automation
• Created, tracked, and stored business documents while partnering with IT to implement and deploy a new electronic document filing system enhancing workflow processing speeds and time
• Protect the security of high-sensitivity documents and records, Lead team meetings to answer questions from newer Document Control Specialists
• Performed quality control checks streamlining workflows to optimize document review/approval life cycle

Document Control Manager - Principle Power Engineering - Emeryville, CA

(2018-01)

Ocean Wind Energy Projects (US, France, Portugal)

• Document Control workflow with revision oversite, customer comment response indications including end user training and support with document control process/procedures
• Support project engineering team with document draft, review, and approval of documents and preparing company transmittals for customer issuance
• Ensure documents and records (both hardcopy and electronic) are maintained per document retention policies, are retrievable, and files are accurate, complete, and well-organized
• Streamline document review processes by integrating signature approval workflows, cutting review times by 35% and improving accuracy in document version control

Document Control Specialist - Pentagon Technologies - Hayward, CA

(2016-06 - 2018-11)

Corporate global production program (CA, TX, OR, and Israel)

• Execute tasks associated with electronic records using applicable software applications according to approved procedures and/or training: reviewing electronic document workflows, entering information into electronic management systems
• Created and updated document templates to standardize formatting and improve document consistency
• Coordinate with stakeholders to establish document control protocols for a multi-site operation, enhancing communication and reducing document-related delays by 20%
• Proven proficiency in document control management, quality management systems, internal audits, and ISO certifications

Document Coordinator - Kaiser Permanente - Oakland, CA

(2015-10 - 2016-06)

Medical chiefs staff SharePoint design, communications, and implementation project (Contract)

• Collaborate with cross-functional teams to review, approve, and release documents in a timely manner
• Conducted document reviews and facilitated approval processes while training staff on document control procedures and best practices
• Conduct complex needs assessments for individuals and teams and provides on-going analysis of learning programs across a broad spectrum of positions to ensure effectiveness
• Manage the documentation process from creation to distribution, ensuring compliance with company standards and industry regulations

Quality Control Specialist - Genentech - South San Francisco, CA

(2014-03 - 2015-08)

Company-wide software applications deployment project (Contract)

• Execute tasks associated with electronic records using applicable software applications according to approved procedures and/or training: reviewing electronic document workflows, entering information into electronic management systems
• Conduct ISO procedural audits with staff members and stakeholders across various business channels in preparation for ISO certification
• Proven expertise in SharePoint site creation, site content, link functionality, web parts, permissions management, wiki, lists, libraries, code configurations, and workflows implementation
• Write quality procedures to identify, revise/write, peer review, and publish standards, specifications, and procedures of organizations document management guidelines

Associate of Science Degree - Business Administration - Panola Community College

Business Administration/Marketing - California State University East Bay